Fiscal Assistant (Local Government) - Lebanon Co Area Agency on Aging Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4804411) Apply  Fiscal Assistant (Local Government) - Lebanon Co Area Agency on Aging Salary $37,276.00 Annually Location Lebanon County, PA Job Type Civil Service Permanent Full-Time Job Number CS-2025-17350-L0360 Department Local Government Division AN Lebanon Co Aaa Opening Date 01/29/2025 Closing Date 2/11/2025 11:59 PM Eastern Job Code L0360 Position Number 80000639 Union Non Union Bargaining Unit LG Pay Group LG Bureau / Division Code 88101138 Bureau / Division Lebanon Area Agency on Aging Worksite Address 710 Maple St City Lebanon, Pennsylvania Zip Code 17046 Contact Name Charlene Keeney Contact Phone 717.273.9262 , ext. 5514 Contact Email charlene.keeney@lebanoncountypa.gov + Description + Benefits + Questions THE POSITION Work for an agency that provides valuable services to people aged 60 and older. One of the fastest growing segments of the population! DESCRIPTION OF WORK This position involves standard bookkeeping activities related to the Fiscal Department of the Area Agency on Aging (AAA) under the supervision of the Fiscal Officer. Duties include the weekly verification and coding of invoices for payment, preparation and recording of cash receipts, and the preparation and posting of routine journal entries. The Fiscal Assistant will work in AccuFund and SAMS/Wellsky programs to prepare and maintain other routine accounting documents, and assist in preparing monthly reports, periodic reports to the state, and the agency budget. Work is completed in accordance with sound accounting and bookkeeping principles and in adherence to AAA policies and procedures. The Fiscal Assistant works with other fiscal and AAA staff, consumers, providers and other entities as necessary to complete duties in a timely and accurate manner. Work Schedule and Additional Information: + Full-time employment + Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. + Salary: In some cases, the starting salary may be non-negotiable. + You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices . REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: + Two years of experience performing bookkeeping or clerical accounting work; or + An associate degree in accounting or business administration including or supplemented by 6 credits in accounting; or + An equivalent combination of experience and training. Other Requirements: + You must meet thePA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow thelink (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency. + You must be able to perform essential job functions. Legal Requirements: + A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information. How to Apply: + Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). + If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. + Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. + Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: + Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspxand click the Veterans’ Preference tab or contact us atra-cs-vetpreference@pa.gov. Telecommunications Relay Service (TRS): + 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION + Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). + Your score is based on the detailed information you provide on your application and in response to the supplemental questions.? + Your score is valid for this specific posting only. + You must provide complete and accurate information or: + your score may be lower than deserved. + you may be disqualified. + You may only apply/test once for this posting. + Your results will be provided via email. Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package. 01 AAA - The Commonwealth of Pennsylvania legislatively allows the Department of Aging and Area Agencies on Aging to provide preference to candidates who are 60 years of age or older. Are you 60 years of age or older? + Yes + No 02 Have you completed 6 or more college level credits in accounting? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link. For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. + Yes + No 03 How many years of full-time experience performing bookkeeping or clerical accounting work do you possess? + 2 years or more + 1 but less than 2 years + Less than 1 year + None 04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 How much college coursework have you completed in accounting, economics, finance or business administration? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link. For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. + Conferred Bachelor's Degree or higher + 120 credits or more + 90 but less than 120 credits + 60 but less than 90 credits + Conferred Associate's Degree + 30 but less than 60 credits + Less than 30 credits + None 06 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . + Yes 07 WORK BEHAVIOR 1 – ACCOUNTING TRANSACTIONS Applies relevant accounting principles and practices for a variety of transactions pertaining to revenues, expenditures, transfers, accounts payable, accounts receivable, fixed assets, loans, and inventory in accordance with applicable accounting and reporting standards. Uses accounting records and other supporting documentation to post accounting entries to general ledger accounts. Prepares and posts adjustment transactions to correct or close accounts. Monitors, reconciles, and corrects funds, as well as processes transactions. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts. + B. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts. + C. I have successfully completed college-level coursework related to accounting or forensic accounting. + D. I have NO experience or coursework related to this work behavior. 08 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name of the employer(s) where you gained this experience. + Your experience monitoring, reconciling, and correcting funds. + Your experience evaluating and validating the posting of accounting entries to general ledger accounts. + Your level of responsibility. 09 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 10 WORK BEHAVIOR 2 – WRITTEN COMMUNICATION Prepares written and financial reports that include data related to budgets, expenditures, inventory, purchase orders, or work orders. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares requests for quotations and proposals for maintenance contracts. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience preparing written or financial documents. I was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures. + B. I have experience preparing written or financial documents. Someone else was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures. + C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism. + D. I have NO experience or coursework related to this work behavior. 11 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name of the employer(s) where you gained this experience. + Your experience preparing written or financial documents. + Your level of responsibility. 12 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 13 WORK BEHAVIOR 3 – ANALYZING INFORMATION Reviews and analyzes documents including incoming forms, correspondence, and invoices for payment to determine completeness and accuracy or impact on accounts. Communicates findings in order to make adjustments or corrections to accounts. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience analyzing reported data. My analysis included a verification for accuracy of content. + B. I have experience analyzing reported data; however, someone else was responsible for verification of accuracy of content. + C. I have successfully completed college-level coursework related to data analysis, statistics, logic, or research methods. + D. I have NO experience or coursework related to this work behavior. 14 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name of the employer(s) where you gained this experience. + Your experience analyzing reported data. + Your experience verifying content of data for accuracy. + Your level of responsibility. 15 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 16 WORK BEHAVIOR 4 – CUSTOMER SERVICE Gathers data and verifies the accuracy of information and responds to requests for information on rules, regulations, procedures, and accounts, and prepares reports as requested. Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience receiving customer inquiries. I was responsible for answering general questions and providing technical advice as necessary. + B. I have experience receiving customer inquiries. I was responsible for answering general questions, but I referred customers to someone else for responses to technical questions. + C. I have successfully completed college-level coursework related to public speaking or customer service. + D. I have NO experience or coursework related to this work behavior. 17 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name of the employer(s) where you gained this experience. + Your experience answering general questions. + Your experience providing technical advice. + Your level of responsibility. 18 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov