Position Details Position Information Department Financial Strategic Svcs (QCU) Classification Title Fiscal Coordinator 2 Job Title Fiscal Coordinator 2 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary This recruitment will be used to fill one full-time Fiscal Coordinator 2 position for Financial Strategic Services within the Controller’s Unit at Oregon State University ( OSU ). The Controller’s Unit is responsible for providing payroll, financial and administrative services to colleges and administrative units. This position provides support in the interpretation, development and implementation of policies and procedures and play a critical role by performing analysis, auditing, projections, budget management, and recommending financial solutions. This position communicates college, university, state, federal policy and guidelines to units. This position has frequent interactions in person, telephone, Zoom, and via email with Directors/Unit Heads, staff, faculty, central university business partners, college administration and outside vendors to exchange information, collect data, make recommendations, secure approvals, and solve problems. This position operates fairly autonomously within parameters set forth by management. This position will report to a Manager within the Controller’s Unit. To be successful in this role the incumbent must: + Ensure high standards of accuracy and precision and be highly organized. + Be articulate with excellent verbal and written communication skills. + Be results oriented, with demonstrated ability to problem solve. + Have the ability to build and maintain collaborative relationships across a wide stakeholder group. + Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities. + Comply with the systems and standards when dealing with internal and external customers. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities 65% Budget & Fiscal Analysis and Reporting + Conduct financial planning, forecasting, analyses, budgeting, reporting, and financial systems oversight and recommend solutions to primary stakeholders. + Generate variance reports to highlight problems and provide solutions using detailed record research, revenue and expenditure statements and forecasting, extracting financial data and reports from the university’s financial information system; and analysis and interpretation of reports from the colleges, university, and other sources. + Collect information, make recommendations, and implement budget decisions. + Communicate budgetary and financial information to stakeholders. + Prepare and evaluate a variety of fiscal reports; monthly/quarterly/year-end reports, budgetary documents, auditing reports, budget projections and forecast reports. + Prepares initial budgets and quarterly reports; monitors and analyzes budget status throughout the year and conducts revenue and expenditure forecasting. + Anticipates and processes budget changes throughout the fiscal year. Analyzes fund balances to budget for compliance or variance. Provides current and historical budget, revenue, and expenditure data and trends. + Collaborates with unit budget analysts to ensure documentation and understanding of unit funding commitments to the unit. + Provide guidance for other positions in the Controller’s Unit for a variety of fiscal reports and analysis. + Create, maintain and modify reports using a variety of computer systems and applications, including Excel, Banner, CORE and/or Jaspersoft. Prepare special reports and studies as requested. + Forecast and analyze revenue and expenditure trends. 25% Accounting and Fiscal Management + Monitor and reconcile various funds including, but not limited to, Education and General, self-support, and foundation accounts. + Interpret University guidelines and policies and act independently to determine the correct application of these guidelines to accounts. + Develop long range financial planning documents. + Prepare, compile and provide a variety of fiscal reports, utilizing the university’s financial information systems. + Serve as backup administrator for scholarship disbursements and maintenance of scholarship system. + Track errors through the accounting system; process correcting journal vouchers, assign appropriate account codes and activity codes and ensure proper audit trail. + Tracks and coordinates allocation of funds from college, other units on campus, and special project allocations. Identifies issues and takes appropriate action to solve problems + Process budget changes via journal voucher or in coordination with the OSU Office of Budget and Resource Planning. + Oversee and ensure compliance with rules and regulations within all areas of business including payroll, purchasing, travel, and budget activities. + Assists with the calculation, review, and submission of internal and external fees. + Interprets University and agency guidelines and policies and acts independently to determine the correct application of these guidelines to accounts. + Provides guidance and consultation regarding foundation, Oregon State University ( OSU ) fiscal policies. Clarifies rules and regulations, explains allowable and unallowable costs for each type of funding source. + Performs periodic review of fiscal operations by auditing accounting records for proper classification of entries, proper use of program codes, funds, and account codes. Provides training to staff when policies change or if analysis indicates training may be needed to improve performance or accuracy. + Calculate and submit Labor Distributions. + Coordinate purchasing of goods and services with units and outside vendors and preparing Personal Services Contracts as needed. + Review and approve payments in Banner and/or BennyBuy as needed. Reviews invoices, checks for Budget Authority and appropriateness to index, verifies account codes and availability of funds. + Participates in initiatives to improve accounting and reporting processes. + Coordinate fiscal year-end closing activities to ensure proper closing of the books and meet year-end deadlines. + Respond to financial issues with internal and external customers. 10% Miscellaneous Duties + Participate in committees and work groups. + Participate in goal setting, development, and monitoring of metrics within the Controller’s Unit. + Provide back up support for Financial Strategic Services managers and co-workers as needed. + Suggest improvement to workflow and process improvements. + Participate in training and professional development activities. + Perform other duties as assigned by supervisor. + Contributes to a collaborative and inclusive work environment. What We Require Twenty four (24) quarter, 16 semester or 240 clock hours of accounting courses and three years of *accounting experience; OR a CPA or PA certificate and three years of *accounting experience. *Accounting experience must include at least 8 of the following: creating policies and procedures for fiscal operations; assuring that accounting system reflects program/agency operations; analyzing impact of regulations/changes on accounting budgeting systems; assuring fiscal transactions comply with accepted accounting practices, policies, and procedures; formulating and recommending corrective actions as well as accounting system improvements; developing and monitoring system generated reports; preparing and distributing a variety of fiscal reports; applying computer spreadsheets and accounting software; responsibility for an organization’s total accounting functions; knowledge of governmental and fund accounting; analyzing and interpreting financial data; applying audit standards to internal procedures; communicating technical material orally and in writing; solving accounting system and application problems; preparing budgetary and GAAP financial statements; ensuring compliance with federal/state laws and administrative policies. All courses must be from accredited colleges, universities, or private vocational schools.Transcripts must be submitted for all required and/or related courses. What You Will Need + Commitment to contribute to a collaborative and inclusive work environment. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Strong analytical skills + Strong written and oral communication skills. + Ability to manage multiple projects/activities, problem solve, and make effective decisions. + Ability to work independently and in a team environment. + Proficiency in Excel, including ability to design clear and adaptable spreadsheets using formulas, tables, and pivot tables. + Knowledge of GMP , Uniform Guidance, Cost Accounting Standards and governmental and fund accounting. + Knowledge of Banner, BennyBuy, BennyHire, CORE , and Jaspersoft. + Experience with multiple fund types (E&G, Statewide Public Service, Auxiliary Enterprise, Designated Operations, etc.). Working Conditions / Work Schedule Office environment. Pressure to meet deadlines with competing priorities. May involve the need to work hours above the normal business day. This position, with supervisor and/or director approval, is open to a hybrid (on-site and remote work) work schedule. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Min Salary $5384 Max Salary $8257 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/164717 Posting Detail Information Posting Number P05147CT Number of Vacancies 1 Anticipated Appointment Begin Date 03/17/2025 Anticipated Appointment End Date Posting Date 02/12/2025 Full Consideration Date 02/19/2025 Closing Date 02/26/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 02/19/2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for classified staff positions. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Christina Fierro at christina.firro@oregonstate.edu or 541-737-1588 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to christina.saechao@oregonstate.edu. Transcripts must be received by the closing date if not uploaded with your application. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164759 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.