The Bureau of Family Health and Nutrition (BFHN), part of the Massachusetts Department of Public Health (DPH) is seeking a detail-oriented Fiscal Support Specialist to play an essential role in supporting the fiscal management of the Maternal, Infant, and Early Childhood Home Visiting Initiative (MA MIECHV). As part of the Division of Pregnancy, Infancy, and Early Childhood, this role will directly impact the program's mission to enhance services, improve community coordination, and provide comprehensive support to families in priority communities. Working alongside a dedicated team, the Fiscal Support Specialist will be instrumental in maintaining accurate financial records, coordinating grant applications, and supporting budget and fiscal monitoring activities at the state and local levels.

In this role, you will have the opportunity to collaborate with internal teams, vendors, and community partners to ensure financial processes align with program objectives. This position is integral to DPH’s commitment to equitable, transparent fiscal practices, and includes responsibilities such as invoice processing, budget management, subrecipient monitoring, and providing technical assistance to strengthen community support services. This role is an excellent fit for a candidate who values organization, enjoys fiscal analysis, and is passionate about supporting programs that make a difference in the lives of families across Massachusetts.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

Process vendor invoices using the Virtual Gateway Enterprise Invoice/Service Management (EIM/ESM) system and maintain accurate expenditure records. Provide technical assistance to vendors for invoicing and unit rate billing, ensuring compliance and accuracy. Coordinate annual site visit processes, gathering essential documents such as invoices and payroll reports, and maintain vendor fiscal records. Assist in subrecipient monitoring by implementing fiscal Corrective Action Plans and enhancing vendor oversight efforts. Review fiscal documents, including contract packages and budgets, for accuracy and completeness to support fiscal integrity. Prepare documentation for grant applications, budget requests, spending plans, and monthly budget meetings. Develop and disseminate financial reports, charts, and tables to support fiscal transparency and program evaluation. Support the MA MIECHV team and other DPIE home visiting programs with logistical coordination and effective communication. Establish and recommend procedural improvements to streamline workflow and administrative consistency. Actively participate in the DPH Racial Equity Movement to support an inclusive and equitable work environment.

Required Qualifications:

Proficiency in general report writing and preparation of charts, graphs, and tables for effective data presentation. Knowledge of state and federal grants administration, including relevant laws, rules, and regulations. Ability to interpret and apply policies, procedures, and guidelines related to grants and contract administration. Strong skills in reading and analyzing grant proposals, contracts, and financial reports to make informed recommendations. Ability to gather and assess data from various documents to ensure accuracy and compliance. Effective communication skills, both verbal and written, with the ability to provide clear instructions and explanations. Competence in performing accurate arithmetical computations to support financial analysis. Strong organizational skills for maintaining detailed and accurate records. Ability to establish positive working relationships and interact tactfully with colleagues and external partners. Sound judgment and discretion when handling confidential information and sensitive data.

Preferred Qualifications:

Experience with managing federal grants.Familiarity of state and federal laws, rules, and regulations governing expenditures of state and federal funds; Knowledge of the Commonwealth of MA budget process and MMARS a plus Familiarity with the Virtual Gateway Enterprise Invoice/Service Management (EIM/ESM) system.Understanding of social determinants of health and a commitment to health equity, particularly racial equity.Proven leadership, communication, strategic planning, interpersonal skills and collaboration including confidence and ability to effectively engage stakeholders in challenging or deadline-oriented situations.

DPH Mission Statement:

The mission of the Massachusetts Department of Public Health (DPH) is to promote and protect health and wellness and prevent injury and illness for all people, prioritizing racial equity in health by improving equitable access to quality public health and health care services and partnering with communities most impacted by health inequities and structural racism.

We envision a Commonwealth with an equitable and just public health system that supports optimal well-being for all people in Massachusetts, centering those with systemically and culturally oppressed identities and circumstances.

Learn more and share a one-pager on DPH and what we do:DPH at a Glance PDF | Doc

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visithttp://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete theADA Reasonable Accommodation Request Form.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4

The Bureau of Family Health and Nutrition (BFHN), part of the Massachusetts Department of Public Health (DPH) is seeking a detail-oriented Fiscal Support Specialist to play an essential role in supporting the fiscal management of the Maternal, Infant, and Early Childhood Home Visiting Initiative (MA MIECHV). As part of the Division of Pregnancy, Infancy, and Early Childhood, this role will directly impact the program's mission to enhance services, improve community coordination, and provide comprehensive support to families in priority communities. Working alongside a dedicated team, the Fiscal Support Specialist will be instrumental in maintaining accurate financial records, coordinating grant applications, and supporting budget and fiscal monitoring activities at the state and local levels.

In this role, you will have the opportunity to collaborate with internal teams, vendors, and community partners to ensure financial processes align with program objectives. This position is integral to DPH’s commitment to equitable, transparent fiscal practices, and includes responsibilities such as invoice processing, budget management, subrecipient monitoring, and providing technical assistance to strengthen community support services. This role is an excellent fit for a candidate who values organization, enjoys fiscal analysis, and is passionate about supporting programs that make a difference in the lives of families across Massachusetts.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

Process vendor invoices using the Virtual Gateway Enterprise Invoice/Service Management (EIM/ESM) system and maintain accurate expenditure records. Provide technical assistance to vendors for invoicing and unit rate billing, ensuring compliance and accuracy. Coordinate annual site visit processes, gathering essential documents such as invoices and payroll reports, and maintain vendor fiscal records. Assist in subrecipient monitoring by implementing fiscal Corrective Action Plans and enhancing vendor oversight efforts. Review fiscal documents, including contract packages and budgets, for accuracy and completeness to support fiscal integrity. Prepare documentation for grant applications, budget requests, spending plans, and monthly budget meetings. Develop and disseminate financial reports, charts, and tables to support fiscal transparency and program evaluation. Support the MA MIECHV team and other DPIE home visiting programs with logistical coordination and effective communication. Establish and recommend procedural improvements to streamline workflow and administrative consistency. Actively participate in the DPH Racial Equity Movement to support an inclusive and equitable work environment.

Required Qualifications:

Proficiency in general report writing and preparation of charts, graphs, and tables for effective data presentation. Knowledge of state and federal grants administration, including relevant laws, rules, and regulations. Ability to interpret and apply policies, procedures, and guidelines related to grants and contract administration. Strong skills in reading and analyzing grant proposals, contracts, and financial reports to make informed recommendations. Ability to gather and assess data from various documents to ensure accuracy and compliance. Effective communication skills, both verbal and written, with the ability to provide clear instructions and explanations. Competence in performing accurate arithmetical computations to support financial analysis. Strong organizational skills for maintaining detailed and accurate records. Ability to establish positive working relationships and interact tactfully with colleagues and external partners. Sound judgment and discretion when handling confidential information and sensitive data.

Preferred Qualifications:

Experience with managing federal grants.Familiarity of state and federal laws, rules, and regulations governing expenditures of state and federal funds; Knowledge of the Commonwealth of MA budget process and MMARS a plus Familiarity with the Virtual Gateway Enterprise Invoice/Service Management (EIM/ESM) system.Understanding of social determinants of health and a commitment to health equity, particularly racial equity.Proven leadership, communication, strategic planning, interpersonal skills and collaboration including confidence and ability to effectively engage stakeholders in challenging or deadline-oriented situations.

DPH Mission Statement:

The mission of the Massachusetts Department of Public Health (DPH) is to promote and protect health and wellness and prevent injury and illness for all people, prioritizing racial equity in health by improving equitable access to quality public health and health care services and partnering with communities most impacted by health inequities and structural racism.

We envision a Commonwealth with an equitable and just public health system that supports optimal well-being for all people in Massachusetts, centering those with systemically and culturally oppressed identities and circumstances.

Learn more and share a one-pager on DPH and what we do:DPH at a Glance PDF | Doc

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visithttp://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete theADA Reasonable Accommodation Request Form.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements:

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional, supervisory managerial or administrative experience in public administration, business administration or business management, and (B) of which at least one year must have been in grants management, contract administration or contract management work, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's degree with a major in business administration, public administration, or business management may be substituted for a maximum of one year of the required experience.

II. A Bachelor's or higher degree with a major in business administration, public administration or business management may be substituted for the required experience.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements:

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional, supervisory managerial or administrative experience in public administration, business administration or business management, and (B) of which at least one year must have been in grants management, contract administration or contract management work, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's degree with a major in business administration, public administration, or business management may be substituted for a maximum of one year of the required experience.

II. A Bachelor's or higher degree with a major in business administration, public administration or business management may be substituted for the required experience.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.