Job Summary

Support the Cirrus Facilities, Materials Management and Operations team as a single point of contact to manage fleet administration. This role will work with a variety of departments to ensure that we have clear line of site to our fleet assets and overseeing insurance, registration, DOT licensing and maintenance. Role will also create and provide guidelines and resource to departments on maintenance and licensure requirements; partnering with departments to implement and ensure compliance with our company drivers.

This role will also assist departments in sourcing vehicles and tracking vehicle costs and depreciation. They will provide regular reporting on budgeting and expenses and use this information to help decrease costs and improve efficiency while creating a safe environment for our fleet members.

This role will also handle companywide utility processing, setup, payment and tracking along with related data analysis requests. Role will also handle lease payment processing.

Duties and Responsibilities/Essential Functions

Partner with department to understand vehicle needs and support departments purchasing vehicles or disposing of vehicles as needed Develop recommended vehicle standards and work with procurement on securing competitive pricing Work with departments to monitor and schedule regular maintenance on vehicles, Ordering urgent or emergency repairs as needed Assess depreciation on vehicles Maintain asset or lease records to include depreciation, lease cost etc. Track mileage, registration and insurance coverage on all vehicles and provide reporting when needed Partner with treasury and risk management related to insurance coverage and needs Establish PM and service guidelines and training for vehicles Manage vehicle registration Oversee DOT Requirements including UCR, FMCSA, special permits, etc Provide guidelines to departments on ongoing compliance regarding drivers licensure working closely with HR and Safety departments regarding requirements Explore possible fleet monitoring for adherence to schedules and proper driving practices in partnership with departments Proactively monitoring lease expiration and lease life for replacement. Provide reports to management on budgeting, maintenance and fleet progress (cost per vehicle/cost per mile metrics) Develop methods to decrease cost and improve efficiency for fleet expenses Pull, process, pay and track utility expenses (Gas, Water, Electric and Trash) Provide backup for overall facilities invoices and coding. Ensures that all assigned work areas are always kept clean, orderly, and presentable always. Wears proper protective equipment during appropriate job functions Complies with all paperwork that governs job duties. May be assigned to different work areas and locations as needed Performs other duties as assigned or directed by the Department, Supervisor, Director or appropriate designee. Flexibility in job tasks is a must for this position due to quickly changing priorities. Regular, reliable, and predictable attendance

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Bachelor’s degree or two to four years’ related experience and/or training; or equivalent combination of education and experience. Strong computer skills and ability to learn software programs. Power BI or other equivalent data analytics experience. Familiarity with Samsara GPS tracking and monitoring Familiarity with Asset Essentials or similar CMMS/work order system Experience with utility and lease processing and payment Setting up new utility accounts and price negotiation Experience with common utility reporting and ESG documentation Invoicing and basic accounting experience. Attention to detail is a priority. Multitasking and triage/prioritization skills for time management. Excellent team player with great people and communication skills. Strong customer service skills. Driver’s license required.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies: 

Customer Focus: Builds strong customer relationships and delivers customer-centric solutions. Decision Quality- Makes good and timely decisions that keep the organization moving forward. Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.     Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position.  Duties, responsibilities and activities may change at any time with or without notice.  Work beyond 40 hours per week may be required. 

Cirrus is dedicated to a drug free work environment promoting equal employment opportunity.  Qualified applicants will receive consideration for employment without regard to race, sex, national origin, color, age, disability, religion, pregnancy, veteran status, marital and family status, sexual orientation, receipt of public assistance, genetic information or any other characteristic protected by applicable law.

Our Benefits: Cirrus provides a range of exciting benefits, including:

401(k) Plan: Dollar-for-dollar match up to 5% after 90 days, with 100% vesting. Employer-Paid Coverages: Group term life, short- and long-term disability insurance. Comprehensive Health Coverage: Medical, vision, dental, with additional dependent coverage options. Free Health Tracking: With rewards for meeting health goals. Generous PTO: At least 120 hours accrued within the first year. Employee Referral Bonus: For referring talented candidates. Career Development: Tuition reimbursement and professional growth opportunities. Exclusive Discounts: Access to partner and marketplace discounts. Community & Engagement: Company and employee clubs at various locations.

These benefits are designed to support your well-being, growth, and enjoyment at Cirrus!