SUMMARY

This role is crucial for overseeing Fleet Operations within Smart Building. Responsibilities include maintaining up-to-date driver and vehicle information, managing registrations, insurance, and fuel.

PRIMARY RESPONSIBILITIES

Data Analysis: Collect, analyze, and interpret fleet data to monitor vehicle utilization, efficiency, maintenance costs, fuel consumption, and downtime. Cost Management: Monitor and manage fuel consumption and maintenance costs, performing cost analysis to suggest cost-saving strategies. Vehicle Acquisition and Disposal: Coordinate the acquisition and disposal of vehicles, ensuring the best value for the company. Annual Capital Planning: Generate proactive reports for vehicle replacement and build a tentative capital plan for budgeting based on vehicle type and data. Fleet Driver Mobile App Utilization: Promote the use of the Enterprise mobile app for maintenance cards and insurance policies, ensuring ease of use and protection. Fleet Driver Safety: Communicate open recalls to fleet drivers and establish an escalation process for unaddressed repairs. Asset Protection: Ensure drivers utilize the maintenance program to maximize vehicle longevity and performance and establish an escalation path for non-responsive drivers. Maintain Driver Information: Update fleet driver information, train new field techs, manage fuel card PINs, and handle vehicle reassignments. Track Vehicle Registrations: Coordinate annual vehicle registration renewals, state inspections, and manage registration changes due to employee moves. Reporting and Billing: Provide monthly fleet data reports, manage insurance renewals, support the creation of purchase orders, and handle billing and invoicing for fleet-related expenses. Heavy Outbound Phone Contact: Proactively engage with fleet drivers and vendors to promote the use of services provided by RealPage, ensuring behavior changes and optimal service utilization.

QUALIFICATIONS

College Degree preferred. 3+ years of experience in transportation, finance, business administration or related field.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES 

Ability to manage multiple tasks simultaneously and maintain detailed records. Strong analytical skills to monitor fleet performance and optimize operations. Excellent communication skills to effectively liaise with drivers, management, and external vendors. Ability to quickly address and resolve issues that arise in fleet operations. Familiarity with fleet management software, GPS tracking systems, and other relevant technologies. Strong interpersonal skills to build relationships and work effectively with a diverse team. High attention to detail to ensure accuracy in reporting and compliance with regulations.

Physical Demands and Working Conditions:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must have the ability to operate a personal computer and express or exchange ideas by means of the spoken word. May be required to sit and/or stand for extended periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. May be required to lift or move 10+ pounds.