Highlights of the job
We are hiring up to two (2) full-time permanent Fleet Specialist positions working out of Edmonton, AB.
This opportunity is open to Internal and External candidates. Current EPCOR Employees please ensure that you are using your “@epcor.com” email address.
EPCOR manages a complex and diverse fleet of over 1700 units across North America. The fleet includes construction equipment, passenger vehicles, multiple categories of medium and heavy-duty truck-based equipment (e.g. bucket trucks, sewer-flushers, cranes, tandem dump trucks, mobile work centers, etc.), and trailers.
Fleet Specialists perform two primary functions. Fleet Specialists are accountable for developing detailed specifications for EPCOR’s fleet vehicles and procuring vehicles. This includes developing and executing the specification development program, coordinating working groups with various stakeholders to determine operational requirements, ensuring specifications meet all legal and regulatory requirements, and assessing impacts to cost, reliability and availability. You will provide input about your own research and analysis to draft specifications. You will ensure specifications are accurate in any tenders, analyze bid proposals, and execute procurements. Fleet Specialists will manage vendor performance to ensure EPCOR receives the best value. Fleet Specialists will also inspecting completed units as required to ensure vendors supply fleet vehicles in adherence to EPCOR’s terms and specifications.
Each Fleet Specialist is primarily accountable for specification development or procurement but there is opportunity for overlap and the roles will support each other as necessary.
What you’d be responsible for
Specification Development
Ensuring all units comply with Motor Vehicle Safety Regulations, Alberta Traffic Safety Act, Occupational Health and Safety Statutes, and other relevant regulations.Completing user need assessments for vehicle/equipment drawings and specifications.Advising customers on purchases (weight distribution, safety issues, design compromises).Translating needs into detailed written specifications for equipment, including specialized fleet vehicles and heavy equipment.Building and maintaining a standard specification library, ensuring specifications are updated with any modifications.Working with vendors as needed to ensure engineering analyses and CAD drawings are completed as necessary.Recording all custom designs and certification procedures, presenting documents professionally for tender.Assessing and advising on various design alternatives.
Procurement
Preparing and executing Competitive Bidding processes within the terms of existing contracts and assisting in contract administration to ensure EPCOR is getting the best value. Planning, managing, and executing procurement within the terms of existing contracts, ensuring supplier performance, and mitigating risks.Working with corporate procurement and accounts payable to ensure all procurement transactions are completed in a timely and accurate manner. Managing vendor performance, establishing and maintaining strategic supplier relationships and contracts, participating in contract review sessions, and expediting orders as needed.Assessing competition and market opportunities/threats, providing fleet expertise to Corporate Procurement developing tactics to optimize cost, delivery, and quality.Creating, utilizing, and improving tools and reporting for efficient procurement planning and execution.Demonstrating high performance, discipline, safety, accountability, focus, innovation, and achievement.
Analysis and Research
Researching industry standard practices, new technologies, and other alternatives to provide input into specification development working groups.Analyzing EPCOR's data and other data sources to determine the impact of specification decisions on operating costs, downtime, availability, and work practices.Preparing technical studies and recommending implementation strategies.Tracking, monitoring and analyzing vendor performanceProviding technical advice on matters related to vehicles and equipment.Assisting in the development and preparation of fleet capital budget plans.Investigating and conducting failure analysis on vehicles, equipment, and components to determine the cause of failure and developing suitable corrective action plans.
Consulting
Coordinating groups of subject matter experts to get input and approval on specifications.Ensuring all input and decision-making is fully documented.Addressing customer’s concerns on vehicle and equipment suitability, performance, and safety.
What’s required to be successful
5+ years of related experience which includes:Developing and documenting complex fleet specifications.Coordinating and facilitating working groups with various stakeholders to determine operational requirements. Aligning stakeholder needs with solutions that considers the impacts to cost, reliability and availability. Ensuring specifications meet all legal and regulatory requirements.Note: Candidates with lesser experience, including non-fleet related, may be considered on a developmental basis.High school diploma, GED or equivalent level of secondary education.The following would be considered an asset:Post-secondary Degree or Diploma in an engineering related discipline.Certification and experience in a Heavy-duty mechanic or related trade.Certified Automotive Fleet Manager (CAFM) certification.Strong knowledge of automotive systems, electrical systems and hydraulic systems. Strong understanding of Fleet governance and regulations (Federal and Provincial) requirements.Strong understanding of bid, request for proposals and other procurement processes.Ability to apply relevant fleet knowledge and experience in accordance with established Fleet practices and technical requirements.Ability to draft technical specifications and use fleet management information systems.Ability to organize specifications into an accessible and referenced system and stay updated with Fleet industry technology.Ability to coordinate teams of subject matter experts and gather their input.Proficient use of Microsoft Excel at an intermediate level.Background in specialized truck mounted equipment would be an asset. Experience in the operation of a large and diverse fleet would be an asset.
Your role as a Fleet Specialist presents a distinct and exciting challenge. Our ideal candidate excels in handling uncertainty and has a proven track record of establishing new processes while managing the associated changes within their team dynamic. They demonstrate a strong sense of ownership and initiative in their tasks, confidently pushing projects and ideas forward with determination and resilience. Additionally, they possess excellent interpersonal skills, effectively engaging with and influencing others to achieve positive outcomes. These behavioral traits are crucial for effectively navigating our organization's dynamic and ever-evolving environment.
Other important facts about this job
Jurisdiction: PROF
Hours of work: 40 hours per week
Application deadline: March 13, 2025, or until roles are filled.
Current EPCOR Employees please ensure that you are using your “@epcor.com” email address.
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Please note the following information:
A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required.Prior infractions for unsafe driving behaviours will be evaluated and considered for non-selection regardless of current demerits on file.Successful applicants must provide their own vehicles with appropriate insurance in accordance with EPCOR’s Employee Mileage Reimbursement Policy. You will be reimbursed in accordance with EPCOR’s Employee Mileage Reimbursement Policy.