Position Summary:

 

Performs clerical duties and serves as receptionist for the Foundation Department.

 

Qualifications:

 

A. Education:

 

High School graduate or equivalent. Must read, write, type 50-60 wpm accurately and be able to orally communicate with all types of people.

 

B. Training and Experience:

 

3 - 5 years of secretarial experience, extensive knowledge of computer and financial programs, including Excel.

 

C. Job Knowledge:

 

Knowledge of business correspondence formats. Excellent telephone and receptionist skills.

Responsibilities and Authorities:

 

A. Overall:

 

Performs clerical duties in support of the Foundation.

B. Work Performed:

 

1. Performs other duties as assigned by the department's management staff.

 

2. As patient care and/or Hospital need dictates, both the assigned shift and work station may be changed by the department.

 

3. Participates in and promotes the “I CARE Advantage” service philosophy of Integrity, Customer Centered, Accountability, Respect and Excellence.

 

4. Performs essential job functions with or without reasonable accommodations.

 

5. Performs typing and other clerical duties in a timely manner as assigned by all staff encompassed by the Foundation department.

 

6. Greets in a friendly, pleasant manner the public, employees, board members and any other guest who come into the Foundation department.

 

7. Screens all telephone calls and directs them to the appropriate person or department.

 

8. Answers the telephone in a pleasant manner.

 

9. Responsible for all incoming and outgoing Foundation correspondence, including memos, letters, mail, quarterly reports and other related activities.

 

10. Maintains Foundation office in an organized, orderly manner.

 

11. Oversees all payroll deduction entries.

 

12. Coordinates, makes necessary arrangements, and schedules meetings and appointments for the staff.

 

13. Represents Foundation as needed on in-house committees and represents Medical Center as needed on community projects.

 

14. Makes all necessary travel and accommodation arrangements for the staff.

 

15. Prepares check requests, purchase requisitions and expense reports as required.

 

16. Enters all revenue into the Raiser’s Edge donor database.

 

17. Works closely with the Accounting department to ensure all financial reports are maintained and accurate.

 

18. Maintains and orders, with prior approval from Director, office supplies used within the department.

 

19. Assists, with prior approval from the Director, other Foundation staff with special projects

 

20. Responsible for distribution of MCHS Foundation publications in facility and in community.

 

21. Responsible for keeping all board meeting minutes.