We are currently hiring for a Front Desk & Mailroom Coordinator.   This is an exciting opportunity to join a fast paced HR Team! In this role you will provide a variety administrative support functions to the to organization, receptionist support, HR and legal administrative support and mailroom/supply support, you will interact with various departments within the organization including senior management. 

Responsible for managing front desk activities, such as greeting visitors, answering phone calls, copying, scanning, and providing administrative support to the organization. Assist the legal and HR department, as needed, to perform clerical tasks such as filing, copying, and organizing and maintaining paper and electronic files. Assist with general data entry and record keeping. Maintain office supplies inventory and distribution of supplies. Processes business cards, gas cards and American Express cards. Codes invoices for approval and processing. Schedules and organizes meetings, conferences and department activities. Supervises and manages the organization's mailroom Receives package shipments, opens and routes incoming mail, answers correspondence, and prepares outgoing mail. Works proactively to promote teamwork at all levels of the Company. Responds promptly when returning telephone calls and replying to correspondence, faxes and emails. Assist as needed with record-keeping and maintenance of all files while maintaining high standards of confidentiality. Conform with and abide by all regulations, policies, work procedures, safety rules and instructions. Perform assigned tasks in conformance with procedures and instructions established in the Business Management System (BMS) and in compliance with applicable Environmental, Health, and Safety (EHS) regulatory requirements. Performs other duties as assigned.

What’s in it for you

Highly Competitive Base Pay FREE MEDICAL INSURANCE for our employees or the option of a highly competitive medical plan with minimal monthly employee contributions and zero deductibles. 17 Days of paid and sick and vacation time annually (proration applies year one) 401K retirement with up to 6% matching program Tuition reimbursement programs Excellent dental, vision programs, flex spending accounts, employer paid life insurance Free tele-med physician services Various other company employee-centric perks initiatives; discounted home/auto insurance programs, supplemental life insurance, and more.

Qualifications 

High school diploma or equivalent required.  A minimum of five years in an administrative role preferred.  Ability to read, analyze and interpret policies and procedures, great communications skills and the ability to effectively present information and respond to questions from internal/external sources. ​ This position requires the ability to work with a personal computer in a Windows environment. Use Microsoft Office Suite software (with advanced proficiency in Word, Excel & PowerPoint), HRIS software, and the Internet.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities