Job Title

Functional & Personal Assistant

Currently we are looking for a candidate for a role of Functional and Personal Assistant  to provide secretarial functional and general administrative support to the assigned executive exercising confidentiality, tact and diplomacy.

In this role you'll:

Perform operational tasks requiring specialised knowledge of the assigned functional area and associated tools (SAP, Speedhire…).Provide assistance and answer functional questions asked by internal/external clients.Collect information and produce reports and documentation associated with the functional activities.Ensure the organisation, maintenance and accessibility of functional area documentation and reports.Participate in specific projects requiring functional area knowledge.Provide administrative support to managers and /or teams ( reporting, event organisation, travel..) and coordination of teams of the organisation.Handle supervisor’s agenda and ensure that the supervisor is always attainable and that all pertinent issues are dealt within a timely fashion.Receive, screen and direct incoming calls, mail and e-mail.Prepare correspondence, reports, presentations, agendas, minutes, status reports, etc.;Organize and coordinate Staff briefing / Events / Meetings for the entity including travel request follow-up.Follow up administrative requests (travel , expenses, absence...) and approve standard demands within delegated authorities.Follow up services requests for the organisation supported.Set up, organise and maintain project and administrative files.Greet and escort visitors, and guests.Ensure a company processes relay role (policies, formflow & tools trainer) at the organisation level.Organise office allocation / new comer and internal moves.Check that the offices set up are appropriate and that office equipment is properly configured, installed and maintained.Follow-up office facility services (phone, video, printer, stationery) and office allocation
Maintain necessary office supplies for supervisor/group supported.Handle specific projects related to the activities of the entity requiring basic knowledge in this functional area

About the ideal candidate

University degree in Business Administration and Management/ Economics/ FinanceExperience in a similar environment in a multinational matrix organizationKnowledge of Microsoft package (Word, Excel, Power Point)Fluent EnglishProactivity and problem solving skillsAbility to work under pressure and prioritize tasksVery good organizational skills,  attention to detail, deadlines and reportingFlexibility

We can offer you

A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including salary, bonus, equity, and benefits.A flexible working model - We want our employees to do their best work, wherever and however it works best for them.A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees.

Application process

The application process takes no longer than a few minutes! Create your candidate profile, upload your CV and apply. Once we’ve received your application and you’re a good fit for the role, one of our recruiters will get in touch with you to arrange a telephone interview.

Are you the one we’re looking for? Apply Now!

Diversity & Inclusion

Amadeus aspires to be a leader in Diversity, Equity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment, attracting the best talent from all backgrounds, and as a role model for an inclusive employee experience.  

Amadeus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability or any other characteristics protected by law.