The General Manager Assistant supports one General Manager and either one or various sites within Amazon Transportation Services (ATS) in DE.

Location: DE
Reports to: Cluster General Manager

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative support related tasks and able to work independently with little supervision. Well organized, flexible and enjoys the administrative challenges of supporting one General Manager of multiple sites.


Key job responsibilities
• Be responsible for the overall direction and coordination of the General Manager’s travel – schedule cost effective travel arrangements which include: airfare/hotel/ground transportation, etc.
• Manage and complete expense reports for General Manager as needed
• Manage the General Manager’s calendar and schedule with diplomacy and discretion
• Recording actions of meetings and driving these to resolution on behalf of the General Manager
• Coordinate engagement activities, Offsite meetings etc. for General Manager with his directs and cluster Sr Leadership members as requested
• Manage communication channels across the supported Sort Center cluster, including newsletters, corporate communications and coordinate with on-site POCs for site-specific message boards and feedback channels
• Plan, coordinate and organize with onsite POCs the employee engagement events for associates, including competitions, celebrations and handouts, and managing associated budgets and deadlines
throughout the year
• Act as the cluster liaison for engagement activities and implement/coordinate EU and WW events: coordinating with on-site POCs and raising POs for swag; distribute materials and swag to all SC population when performing duties onsite, etc.
• Act as the cluster Community Engagement Ambassador, coordinating with site POCs the site charity budget, work with central teams to embed network initiatives alongside local charity donations and campaigns
• Work closely with all support staff to build, coordinate and secure robust support and resources for projects and initiatives
• Provide guidance for on-site POCs on other administrative support for cluster locations: create event registrations, coordinate logistics for teams as needed
• If needed, welcome and coordinate visitors, together with the General Manager or SC Leadership team
• Manage multi-sites level procurement through COUPA: place orders, create POs and receive orders
• Coordinate with procurement teams to add new suppliers and vendors
• Partner with Regional Executive Assistant to maintain company policies as necessary