Genetic Assistant, Provincial Medical Genetics Program
PHSA
Genetic Assistant, Provincial Medical Genetics Program AgencyPHSA Labor AgreementFacilities Subsector Posting #180023-2430076 Grade27 DepartmentOP-Medical Genetics UnionHEABC Facilities - HEU Work Site4500 Oak Street, Vancouver StatusTemporary Position DurationN/A Salary Range$31.89 / Hour Position StatusFull-time FTE1.00 Hours of Work0800-1600, 0830-1630, 0900-1700 Work DaysMon, Tue, Wed, Thu, Fri Days OffSat, Sun, Stat Position Start Date10-Mar-2025 Position End Date28-Feb-2026 Applications Accepted Until 10AM28-Feb-2025 Job Summary
Job Summary:
In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Genetic Assistant, Provincial Medical Genetics Program (PMGP) receives administrative supervision from the Operational Director and performs a variety of clinical support functions under the general supervision of the Medical Geneticist, Genetic Counsellor, and/or designate. To support the clinical PMGP team, the Genetic Assistant utilizes past experience in a hospital or laboratory environment to prepare for and follow up on patient appointments, assisting clinicians by performing tasks associated with ordering genetic testing and communicating information to and from the clinic with patients and providers. The role relies on experience in genetic testing, biology and medical terminology to prepare a variety of technical and non-technical material, maintain patient records and files, and determine appointment eligibility and priority, utilizing intermediate word processing, spreadsheets, and databases.
Duties/Accountabilities:
1. Obtains information required for assessment from patients, families and medical offices such as personal medical history, family history and associated medical documentation/reports. Enters relevant patient information, relying on medical terminology and genetics knowledge, into the appropriate data system(s). Identifies questions or concerns to physician/clinical staff as required as per established guidelines.
2. Prepares and maintains patient charts and testing materials including paperwork and kits. Completes requisition forms and applications for review by physician/clinical staff and assists in organizing samples and information to testing laboratory and/or testing kits to patients.
3. Makes preapproved updates to the data system as directed by leadership.
4. Utilizes medical terminology to assist with review and triage of specific cases by determining eligibility of patient referrals and triaging accepted referrals to the appropriate physician/clinical staff with prioritization according to established guidelines.
5. Drafts funding application letters using established guidelines and approved templates for review and completion by physician/clinical staff.
6. Enters patient information into computerized data system and prepares patient documentation for filing in the permanent health care record.
7. Answers general questions from the public, patients and health care providers about the PMGP and genetic testing. Identifies or addresses questions to be forwarded to physician/clinical staff for response.
8. Communicates information to patients and/or physicians’ offices as required both pre- and post-appointment as directed by physician/clinical staff.
9. As directed by physician/clinical staff, refers patient to other services or arranges accordingly, such as referrals to Patient and Family Counselling and other specialists/diagnostic facilities.
10. Reviews and compiles scientific literature specific to patient diagnoses from web-based databases such as PubMed as directed by physician/clinical staff to support patient assessments and development of clinic guidelines. Provides summary to physician/clinical staff for review.
11. Administers clinical patient reported outcome surveys and records information in computerized data system(s).
12. Performs other related duties as assigned.
Qualifications:
Education, Training and Experience
• Completion of a diploma in a related health science or social science discipline, plus two (2) years recent related experience, or an equivalent combination of education, training, and experience.
Skills and Abilities
• Ability to communicate effectively both verbally and in writing.
• Knowledge of medical terminology.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.
Job Summary:
In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Genetic Assistant, Provincial Medical Genetics Program (PMGP) receives administrative supervision from the Operational Director and performs a variety of clinical support functions under the general supervision of the Medical Geneticist, Genetic Counsellor, and/or designate. To support the clinical PMGP team, the Genetic Assistant utilizes past experience in a hospital or laboratory environment to prepare for and follow up on patient appointments, assisting clinicians by performing tasks associated with ordering genetic testing and communicating information to and from the clinic with patients and providers. The role relies on experience in genetic testing, biology and medical terminology to prepare a variety of technical and non-technical material, maintain patient records and files, and determine appointment eligibility and priority, utilizing intermediate word processing, spreadsheets, and databases.
Duties/Accountabilities:
1. Obtains information required for assessment from patients, families and medical offices such as personal medical history, family history and associated medical documentation/reports. Enters relevant patient information, relying on medical terminology and genetics knowledge, into the appropriate data system(s). Identifies questions or concerns to physician/clinical staff as required as per established guidelines.
2. Prepares and maintains patient charts and testing materials including paperwork and kits. Completes requisition forms and applications for review by physician/clinical staff and assists in organizing samples and information to testing laboratory and/or testing kits to patients.
3. Makes preapproved updates to the data system as directed by leadership.
4. Utilizes medical terminology to assist with review and triage of specific cases by determining eligibility of patient referrals and triaging accepted referrals to the appropriate physician/clinical staff with prioritization according to established guidelines.
5. Drafts funding application letters using established guidelines and approved templates for review and completion by physician/clinical staff.
6. Enters patient information into computerized data system and prepares patient documentation for filing in the permanent health care record.
7. Answers general questions from the public, patients and health care providers about the PMGP and genetic testing. Identifies or addresses questions to be forwarded to physician/clinical staff for response.
8. Communicates information to patients and/or physicians’ offices as required both pre- and post-appointment as directed by physician/clinical staff.
9. As directed by physician/clinical staff, refers patient to other services or arranges accordingly, such as referrals to Patient and Family Counselling and other specialists/diagnostic facilities.
10. Reviews and compiles scientific literature specific to patient diagnoses from web-based databases such as PubMed as directed by physician/clinical staff to support patient assessments and development of clinic guidelines. Provides summary to physician/clinical staff for review.
11. Administers clinical patient reported outcome surveys and records information in computerized data system(s).
12. Performs other related duties as assigned.
Qualifications:
Education, Training and Experience
• Completion of a diploma in a related health science or social science discipline, plus two (2) years recent related experience, or an equivalent combination of education, training, and experience.
Skills and Abilities
• Ability to communicate effectively both verbally and in writing.
• Knowledge of medical terminology.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.
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