GOVERNMENT OPERATIONS CONSULTANT III - 48002578 Date: Jan 21, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 844700 Agency: Department of Education Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 48002578 Pay Plan: Career Service Position Number: 48002578 Salary: $49,584.67 -$55,000.00 Posting Closing Date: 02/02/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Florida Department of Education Division of Early Learning Location: Tallahassee Turlington Building Government Operations Consultant III -CS Salary Range: $49,584.67-$55,000.00 Florida Division of Early Learning Mission Statement The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice in education options and supports, and resources to ensure Florida’s future leaders are ready to learn, graduate and succeed. The Division of Early Learning (DEL) is dedicated to providing accessible, affordable and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs: • TheSchool Readiness Program (SR)offers financial assistance to low-income families for early education and care so they can become financially self-sufficient, and their young children can be successful in school in the future. • Voluntary Prekindergarten (VPK)is a free educational program that prepares 4-year-olds for success in kindergarten and beyond. • Child Care Resource and Referral (CCR&R)is a network that helps families identify and select quality child care options that best meet their needs. Division link: https://www.fldoe.org/schools/early-learning/ Office Contact Division of Early Learning - HR Liaison: Lourine Phillips - 850-717-8553 Job Description This is a highly responsible, professional position requiring a substantial degree of independent activity to conduct performance reviews and audits of a complex administrative program for the Division of Early Learning. This position involves administrative, fiscal and program oversight responsibilities for the statewide delivery of School Readiness and Voluntary Prekindergarten programs. Knowledge of federal and state statutes and regulations governing the administration of these programs and the ability to interpret and apply those statutes and regulations to ensure compliance is desirable. Requires the ability to analyze effectiveness of service programs and to identify and facilitate changes needed to meet program requirements and improve performance. Duties and Responsibilities (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: Annual Fiscal Monitoring Plan The employee is expected to participate in development, implementation and/or ongoing support tasks as assigned for (1) subrecipient monitoring and compliance activities, (2) cost allocation plan monitoring and compliance activities. The plan developed will focus on mandated fiscal compliance requirements from federal regulations and/or state statutes. Tasks included, but are not limited to: 1. Review and coordinate the resolution of pending prior year findings for ELCs and other entities. 2. Prepare periodic risk assessments for ELCs and other entities. 3. Prepare periodic analysis of federal/state compliance requirements. 4. Evaluate operating results to update current year monitoring plan. 5. Plan, manage, and review work done by contracted onsite monitoring teams. 6. Review and prepare for approval annual fiscal monitoring reports issued for the Division. 7. Review and prepare for approval preventive/corrective action plan (PCAP) responses. 8. Review submitted annual A-133 audit reports for ELCs and other entities. 9. Review and approve cost allocation plans for ELCs and other entities. 10. Prepare, update and review tracking system for annual monitoring results. 11. Perform additional onsite monitoring visits (as needed). Technical Assistance Plan The employee is expected to participate in research, development, implementation and/or presentation of onsite and/or telephonic/virtual assistance and training as needed to early learning program subrecipients and other pass through entities. Ongoing assistance will be provided on routine topics that include, but are not limited to: 1. Grants Management procedures 2. Allowable uses of grant revenue resources 3. Cost Allocation Plans 4. Contracts Administration 5. Fiscal Management best practices and Policy guidance Additional Tasks include, but are not limited to: 1. Consult with and/or advise DEL management on issues/solutions. 2. Prepare and/or present DEL webinars and/or training conferences. 3. Coordinate with DEL Finance Administration and Budget Services Unit as needed. 4. Periodic review of updates and guidance on federal/state regulations. 5. Perform scope-specified onsite technical assistance visits (as needed). Who We’re Looking For The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function. Knowledge, Skills, and Abilities Knowledge, skills and abilities, including utilization of equipment, expected to master in order for the position to meet expectations for evaluations and completion of probationary year: • Understanding of principles of governmental organization, budgeting, auditing, and accountability; • Experience in editing and proofreading documents and reports. • Experience writing for and/or testifying before high-level executives expressing sensitive conclusions and recommendations based upon quantitative and qualitative data; • Ability to organize data into logical format for presentation in reports, documents, and other written materials. • Experience using word processing, presentation, and spreadsheet software, preferably Microsoft versions (WORD, POWERPOINT, and EXCEL); • Skills in the functionality of database processes and data analysis. • Knowledge of EFS Systems is preferred. • Ability to quickly assimilate new policies and procedures and educate others in the implementation of such. Skilled in identifying commonalities, efficiencies, deficits and gaps in processes and procedures. • Ability to communicate effectively both verbally and in writing. • Knowledge of the methods of data collection and analysis is preferred. • Knowledge of basic management principles and practices. • Ability to utilize problem-solving techniques. • Knowledge of the Early Learning Programs and the Florida Department of Children and Family system is preferred. • Working knowledge of the Federal and State Single Audit Acts and OMB Circulars. • Travel is required. (5% of workweeks) Minimum Qualifications: • Four years of expereince in business administration, economics, finance, management, accounting, public administration, social science, or other qualitative or quantitative analysis and research fields. • A minimum of two years of experience using word processing, presentation, and spreadsheet software, preferably Microsoft versions (WORD, POWERPOINT, and EXCEL). • Experience in creating and utilizing complex formulas in Microsoft Excel • Ability to travel (5% of work) • This position is not eligible for teleworking. Preferred Qualifications Preferences will be given to applicants who (have): • Experience in developing, reviewing and/or approving cost allocation plans for entities receiving federal/state grant funds? • Experience in researching and referencing federal and state regulations (i.e., statutes, rules, Uniform Grant Guidance, etc.). • Can accuratley complete a skills test at time of interview based on the minimum qualifications. Educational Substitutions SB 1310: Substitution of Work Experience for Postsecondary Education Requirements • A Bachelor’s degree from an accredited college or university in business administration, economics, finance, management, accounting, public administration, social science, or other qualitative or quantitative analysis and research fields. NOTE:Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. APPLICATION INFORMATION & REQUIREMENTS Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items: • Work History (entered with the most recent/current listed first: o Any and all State of Florida jobs o Any and all Florida University jobs o All periods of employment from high school graduation o Periods of unemployment o Gaps 3 months or more* o Education o Volunteer Experience • Include supervisor names and phone numbers including current place of employment. • *Gaps of employment 3 months or more must be addressed/added to the profile – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. • Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. • It isunacceptableto use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application. • If claiming Veteran’s Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , candidateMUSTattach supporting documentation (DD214). • If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , candidateMUSTattach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. • All documentation is due by the close of the vacancy announcement. WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option)Retirement plan options, including employer contributions (www.myfrs.com) Nine paid holidays and a Personal Holiday each yearAnnual and Sick Leave Benefits Student Loan Forgiveness Program (Eligibility required)Flexible Spending Accounts Tuition Fee Waivers (Accepted by major Florida colleges/universities)* Ongoing comprehensive training provided Career GrowthHighly skilled, professional environment Maternity and Parental Leave Benefits For a more complete list of benefits, visit www.mybenefits.myflorida.com. * We care about the success of our employees. * We care about the success of our clients. * We are always improving our technology, our tools, our customer’s experiences, and ourselves. * A rewarding experience for reliable, compassionate, and professional employees. LEAVE INFORMATION: o Annual Leave- All full-time Career Service employees filling established positions earn annual leave in varying increments depending upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. o Sick Leave-. Career Service employees earn 8.667 hours of sick leave credits per month. BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies. Selective Services System (SSS) Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit theSelective Service website (http://www.sss.gov/) . If you experience problems applying online, please call the People First Service Center at (877) 562-7287 The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee