POSITION SUMMARY:        

Pursuant to Tribal Code Chapter 80, the Court Clerk is established, and has the care, custody, and control and shall receive and examine pleadings, documents, and materials filed with the Tribal Court, maintain records of all proceedings and receive monies paid to the Tribal Court; and shall secure information for judges and make contact with witnesses, attorneys and litigants in obtaining information.                                                       

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

Official record keeper and is the custodian of all court case files, records, seals, books, and papers pertaining to the Clerk's office. Manages and maintains Register of Actions for all case files; examines pleadings for authenticity and provides certification of court orders. Formulates civil and criminal summonses, a plea by mail, bench warrants, and proofs of service. Documents case dispositions, court orders, and fines in the case management system, and for entry into LEIN. Provides assistance to and directs legal counsel and litigants about the timing of court appearances, and explains procedures and forms to the general public. Responds to inquiries regarding outstanding warrants, summonses, and payments of fines/costs; searches case files to obtain information and directs accordingly. Directs counsel and litigants to information and appropriate agencies/departments for adherence to laws and court orders.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

Administers payments system for receipt fines/costs/bond/restitution and tracks the same; audits case files for compliance with timelines and judgments. Manages jury system; devises accurate techniques for forecasting the number of jurors needed, automating jury records. Administers the election filing and distribution process for the BOD pursuant to Tribal Code Chapter 10. –biennial. Maintains forgiveness/partial waiver program pursuant to Tribal Code Chapter 76. All other job-related duties as assigned.

CONTACTS:           

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, customers, Executives, Board of Directors, and outside vendor/service providers.

PHYSICAL REQUIREMENTS: 

Position sedentary primarily sitting/lifting a maximum of 10 pounds. Physical factors include constant sitting, use of hearing, near/midrange/far vision, depth perception, color/field vision, driving, typing; frequent standing, walking, reaching, bending and occasional carrying/lifting, pushing/pulling, stooping, kneeling, manual handling and use of smell.  Working conditions include occasional exposure to extreme weather, hot/cold, wet/humidity, noise, and air quality. Potential hazards include constant computer use and occasional exposure to electric shock, chemicals, insecticides/pesticides, and client contact.

REQUIREMENTS:

Education: High School diploma or equivalent required. Bachelor’s Degree in Criminal Justice, Paralegal, or related field preferred.

Experience: Minimum of 3 years of experience working in legal, court, or attorney office required.

Certification/License: Tribal Court Clerk Certification to be achieved within 1 year of hire. Notary Public required within 6 months of hire. Will be required to undergo and successfully pass a background check. Must maintain a good moral character standing. Will be required to complete and pass pre-employment drug testing. Must have a valid driver’s license and be insurable by the Sault Tribe Insurance Department. Must comply with annual driver’s license review and insurability standards with the Sault Tribe Insurance Department.

Knowledge, Skills, and Abilities: Knowledge of Tribal law/code of government legal codes and terminology, court procedure, precedents, regulations, court rules, executive orders, and political process required. Knowledge of clerical administrative procedures, word processing, managing files and records, and other office procedures and terminology required. Knowledge of administration and management, business and management principles for strategic planning, resource allocation, production methods, and coordination of people and resources required. Must have knowledge of the customer and personal service principles and processes; clients' needs assessment, meeting quality standards for service, and evaluation of customer/client’s satisfaction required. Knowledge of the English language and ability to convey information effectively, understanding work-related documents, ability to actively listen to clients, and social perceptiveness. Must be able to critically think using logic and reasoning. Must have excellent organization and prioritization skills; identify complex problems and develop and evaluate options and implement solutions. Must have knowledge of computers and electronics; software performance, applications, and programming, including learning Microsoft office, BIS, and Justware/court management systems. Must maintain confidentiality. Native American preferred.