Details **Open Date** 02/11/2025 **Requisition Number** PRN41167B **Job Title** Sr. Events Coordinator **Working Title** Graduate Assignments Coordinator **Job Grade** D **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday – Friday, 8:00 – 4:30, occasional weekend and evening hours may be required. **VP Area** President **Department** 00460 - Sunnyside Apartments **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $21.63 – $26.73/h DOE **Close Date** 05/11/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The University of Utah’s Sunnyside Apartments (Family and Graduate Student Housing) is accepting applications for a Graduate Housing Assignments Coordinator. This position involves preparing, coordinating, and implementing all graduate housing assignments, including transfer and move-outs. The coordinator will work with housing management software to complete daily tasks. It is anticipated that the heavy assignment work time will be between February and August. This position will manage all matters regarding single graduate student housing occupancy management and the assignment process and provide administrative support for the Main Office. Key administrative responsibilities will include payroll, responding to department emails and chats, and managing and supervising the future package room and part-time employees. Demonstrating attention to detail, strong computer skills, excellent customer service skills, and the ability to provide information quickly and accurately is essential. This role requires the capacity to manage multiple lists and to retain details. This position is vital in enhancing the occupancy rate of 560 graduate student beds. The Assignment Coordinator is responsible for delivering essential information throughout the organization. Successful candidates will demonstrate knowledge of various roles within the team, demonstrate effective collaboration, maintain efficient workflow, and possess a strong grasp of general office policies and practices. Required qualifications include experience with the Microsoft Office suite and preferred experience with Yardi Apartment Management Software. **Responsibilities** Manage single graduate housing assignment process from application to move-in. Manage move-in and move-out process for single graduate buildings. Coordinate transfers, mid-year move-ins, and move-outs. Backfill open beds to keep occupancy high. Manage single graduate housing waitlist in housing management software. Maintain accurate housing records and reports for single graduate buildings. Oversee audit of new applications and resident data. Manage department payroll. Respond daily to department emails and chats. Provide administrative support for the department including, but not limited to, creating signs and banners, coordinating print jobs, managing department vehicles, scheduling meetings and conference rooms, and managing the Director’s calendar. Oversee departmental computer inventory. Responsible for routine website updates. Responsible for gathering content and creating the bi-monthly News and Views newsletter. Manage package room operations. Supervise and support part-time student package room employees. Provide backup coverage for the front desk. Other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Minimum Qualifications** Bachelor’s degree in a related field\*, or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required. \*A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science. Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** Experience with Yardi software Experience working in student housing operations **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.