Position Details  Position Details

Job Title OFFICE ASSISTANT Position Number 8300236 Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name COMPUTER SCIENCE Location Code COMPUTER SCIENCE (02132A) Is this split and/or fully grant funded? No Duties and Responsibilities Coordinates the graduate programs in Computer Science; Assists the Graduate Program Directors with monitoring the progress of M.S. and Ph.D. graduate students towards graduation; Assists the Graduate Program Directors with the recruitment of new applicants to the graduate programs; Assists the Graduate Program Directors in responding to student queries; Assists the Graduate Program Directors in outreach to alumni and keeping track of alumni; Monitors the Graduate Admissions portal for new applicants and assists with outreach to incomplete applications; Coordinates new international applications with the ISSS office; Processes stipends and tuition reimbursement for support of new and continuing graduate students; In consultation with the Chairperson/Program Director, monitors the Graduate Activity Fee budget account; In consultation with the Graduate Program Directors, assists with assignments of teaching assistants. Assists with registration of graduate students, and performs other duties as required; Assists and coordinates departmental events such as new student orientation and end-of-semester celebration; Assists with maintaining and updating the graduate website and graduate handbook; Assists the Administrative Assistant as needed; Performs other duties as assigned.

Cyber Security Center Support:   Support the Loyola Center for Cybersecurity. Key responsibilities include   Assist the Director of the Center in all administrative duties including course and program updates with various university organizations   Organization and support for Center activities, including but not limited to, CAE designation; cybersecurity club assistance with room scheduling, catering, and others; cybersecurity seminars   Assist with managing CyberSecurity Lab space, budget, and manage ordering and inventory of all equipment   Resource for students needing access to department resources, Center faculty, etc.   Minimum Education and/or Work Experience High school diploma or equivalent and one year of related experience in an office setting. Qualifications High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Ability to communicate to all levels of administration. Excellent organizational skills and punctuality. Excellent communication skills and the ability to Interact with individuals at various levels throughout the university. Positive attitude and the ability to adapt to a dynamic work environment. Certificates/Credentials/Licenses None Computer Skills Intermediate MS Word processing, MS Excel Spreadsheet, MS Outlook, MS PowerPoint. Adept user of Internet, e-mail and similar systems. Experience with web content management preferred. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? Physical Demands Repetitive Motions Working Conditions None Open Date 11/06/2024 Close Date Position Maximum Salary or Hourly Rate $22.00/hr Position Minimum Salary or Hourly Rate $19.00/hr Special Instructions to Applicants About Loyola University Chicago Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.

As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.

Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Quick Link for Posting https://www.careers.luc.edu/postings/29715 Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a high school diploma or equivalent? Yes No * Do you have one year of related experience in an office setting? Yes No * Why do you want to work for Loyola University Chicago?

(Open Ended Question)

* How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents