GRANT ADMINISTRATOR
Loyola University Chicago
Position Details Position Details Job Title Grant Administrator - SPA Position Number 8102012 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Chicago-Water Tower Campus Department Name SPONSORED PROGRAM ACCOUNTING Location Code SPONSORED PROGRAM ACCOUNTING (04005A) Is this split and/or fully grant funded? No Duties and Responsibilities Summary:
Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.
The Grant Administrator provides critical support to principal investigators and departmental administrators in an assigned portfolio in post-award financial administration, regarding grant and contract policies and procedures, compliance, and regulatory issues. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.
Duties & Responsibilities:
• Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.
• Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
• Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies’ requirements.
• Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.
• Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
• Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
• Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA’s processes and procedures.
Minimum Education and/or Work Experience A Bachelor’s Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred. Qualifications Qualifications:
To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associate’s or Bachelor’s Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.
Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.
Certificates/Credentials/Licenses None Required Computer Skills To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 07/03/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/28547 Supplemental Questions
Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.
The Grant Administrator provides critical support to principal investigators and departmental administrators in an assigned portfolio in post-award financial administration, regarding grant and contract policies and procedures, compliance, and regulatory issues. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.
Duties & Responsibilities:
• Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.
• Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
• Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies’ requirements.
• Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.
• Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
• Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
• Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA’s processes and procedures.
Minimum Education and/or Work Experience A Bachelor’s Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred. Qualifications Qualifications:
To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associate’s or Bachelor’s Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.
Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.
Certificates/Credentials/Licenses None Required Computer Skills To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 07/03/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/28547 Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor’s Degree in Accounting or Finance from an accredited 4-year University? Yes No * Do you have accounting or related experience? Yes No * Do you have an in-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200? Yes No * Why do you want to work for Loyola University Chicago?(Open Ended Question)
* How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents Other Document
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