At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.
At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.
Job Summary
Mass General Psychiatry has been ranked #1 in US News & World Report’s Survey of America’s Best Hospitals 18 times. The Department is committed to providing the highest quality in care to patients of all ages in a compassionate, safe and patient-focused manner. Our department includes more than 60 specialty integrated clinical and research programs that address virtually every aspect of psychiatric disorders and mental illness. Research is a large part of the departments mission. The Department is seeking a full-time Senior Grant Administrator to join the grant administration team to provide oversight and management to the Departments’ sponsored research portfolio throughout the funding life-cycle.The grant administrator will serve as the primary liaison between the Principal Investigators (PI) and MGB Research Management. They will comply with NIH, Industry, and Foundation pre-award and post-award terms and conditions, policies and procedures. They will assist in developing proposals and budgets for new and competing grant awards, monitor and review funds and budgets for compliant spending and reconciling discrepancies, and provide financial projections for grants. They will be responsible for the bi-annual effort certification for PIs. They will perform additional duties to support the main administrative office as needed.
Experience in research grant administration is required, as is a working knowledge of NIH and other federal, state, and foundation grant regulations and requirements. This role is an excellent opportunity for a motivated, detail-oriented individual interested in working in an academic medical research environment. We are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. This commitment applies to staff members at all levels as well as the patient populations we care for.
Qualifications
Pre-award Responsibilities:
· Funding Opportunities. Reading, understanding, clearly communicating, and complying with the funding opportunity announcements and directions.
· Planning ahead and awareness of other staff at MGH may complete different parts of the application or take point for certain process steps. Ability to work as part of a team. Meet internal and external deadlines for review and submission. Attention to detail and time management skills.
· Support grant proposal preparation; identify new opportunities for funding; is aware of and works with internal and external proposal submission deadlines for various funding opportunities.
· Support all aspects of the grant application process, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures. Working knowledge of Grants.gov, ASSIST and eRA Commons and address any identified errors.
· Serve as primary contact for collaborating sites regarding development of budgets, addressing fiscal questions, and monitoring for compliance with MGB and sponsor policies
· Manage proposal workflows submission, reviews and approvals and final submissions.
· Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with MGB fiscal policy; stay current and up-to-date on all policy changes
· Assist Grant Administrators in establishing and disseminating policies and procedures. Evaluate, initiate, and implement various systems and procedures to maximize efficiency.
Post-award Responsibilities:
· Review outgoing subaward invoices and financial status reports. Ensuring costs are compliant with sponsor and award terms and conditions.
· Collaborate with PIs on annual NIH/foundation progress reports.
· Manage salary allocations and distributions through CAPAS system.
· Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system.
· Review costs for allowability, allocability consistency and reasonableness; work with Research Finance and resolve accounting issues.
· Ensure appropriate approvals and agreements are in place for human subjects work and data transfers; monitor as appropriate through award life cycle.
· Monitor project expenditures, including monthly assessments of fund activity; recommend action as necessary; prepare and maintain financial reports on an ongoing basis.
· Process cost transfers and work with PIs to avoid cost transfers.
· Identify and prevent project overruns.
· Process outgoing subaward payments for approval and track them against budgets.
· Review check requests and reimbursements for errors and missing documentation before seeking AD’s authorization.
· Provide PIs and subaward sites counsel regarding fiscal strategy; anticipate and proactively address problems.
· Provide Senior AD with up-to-date budgets and salary distributions for personnel.
· At discretion of PIs, serve as liaison to HR on behalf of PIs’ staff members; furnish PIs and their staff with hospital policies and procedures; review finances for proposed new hires.
· Manage WorkDay transactions for select staff members.
· Train and provide support for department Grant Coordinator (GC) and Grant Administrators (GA)
· Manage independent contractor setup and invoicing as needed.
Education
Bachelor's degree or equivalent experience required.
Qualifications
Working knowledge of NIH, other federal, State and Foundational regulations and requirements.
Financial and budget management. Basic accounting.
Demonstrated proficiency of Microsoft Office applications
Organized. Close attention to detail. Analytical. Confidentiality. Verbal and written skills.
Ability to work in a Team and Remote setting.
Additional Job Details (if applicable)
Remote Type
Remote
Work Location
15 Parkman Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
EEO Statement:
The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.