Minimum Qualifications: 

Bachelor's degree or equivalent and five years related experience in research financial management

Job Description

The Grants Administrator serves as the primary source of expertise, training, and education in matters relating to government regulation of externally funded research to all research faculty and staff on behalf of Department Administration.

Job Duties:

Work with Department Faculty to develop adherent proposals for submission to funding sponsors.  Reads sponsor solicitation and policies and guides the proposing faculty through proposal development and submission. Serve as a knowledge base, ready and able to advise faculty on all aspects of proposal development and submission, including cost-sharing issues, costing policies, developing supporting documents such as data management plans, facilities docs, mentoring plans, and more. Edit grant applications, including inserting figures, tables, audiovisuals. Knowledge of Word, Power Point, Excel, Biorender is required for this position.  Develop budgets and other required documents needed for Clinical Trials, working in consultation with UTMB Clinical Trial Office.  Develop detailed budgets and justifications that accurately represent the financial needs of the proposed research.  Convert budget to sponsor format, which may include different forms (e.g., RR budget form), sponsor spreadsheets, or sponsor breakdowns (grant fiscal year, university fiscal year, phase, task, etc.). Work with sub-recipient and super-recipient institutions to coordinate subcontract proposals and collaborative submissions. Prepare required NIH progress reports, working with Department post-award for budgets reconciliation. Provide document management support, including maintaining libraries of frequently used documents, creating documents from raw text provided by faculty, converting documents from and to a variety of formats, and combining or separating these as needed to provide in sponsor-specific portals. Assist with budgeting for a wide range of personnel with different appointment types including budgeting summer salary for academic appointment faculty, graduate student researcher planning, participant support, undergraduate temp planning, staff and consultant roles, and more. Responsible for managing proposals in sponsor systems, including InfoED, FastLane/research.gov, grants.gov/Workspace, NSPIRES, STGMS, Assist, Proposal Central, Gerber Foundation, eBRAP and others. Work as lead on large and complex proposals regardless of department, such as centers, hubs, proposals with multiple sub-recipients, foreign sub-recipients, or those that request more than $10,000,000 funding. Provide advice, direction, and assistance to all faculty when they encounter less common sponsors or unfamiliar situations. Direct faculty in the Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. Manage financial accounts and funds, including cost projections and budgeting, perform mid-level financial analysis and basic customized reporting; manage high volume and complex transactions.

Salary Range:
Commensurate with Experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation