Grants Administrator, Pulmonary and Critical Care Medicine, Hybrid
Spaulding Rehabilitation
Site: The Brigham and Women's Hospital, Inc.
RESPONSIBILITIES: Pre-Award Responsibilities: · Works with Principal Investigators, support staff, and collaborators to coordinate all compliance, administrative, and financial aspects of Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative activities. This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration.
RESPONSIBILITIES:
Pre-Award Responsibilities:
· Works with Principal Investigators, support staff, and collaborators to coordinate all compliance, administrative, and financial aspects of grant submissions; prepares form sets, budget development, budget justifications, and Just–in-Time (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures, as well as those of subcontracting institutions.
· Ensures that grant submission, implementation, and reporting comply with all policies of the hospital, sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance.
· Performs budget development, financial modeling/forecasting, review fund statements, resolve accounting problems/errors, and functions as liaison to both institutional and external agencies including federal and non-federal granting agencies and subcontracting institutions.
· Assists the PIs with the development and submission of annual progress reports.
Post-Award Responsibilities:
· Responsible for grant specific post-award activities related to purchases, consultants, and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files.
· Interacts with research administration to ensure compliance with all hospital, government and funding agency policies and provides guidance on appropriate purchases and allocable charges.
· Provides follow-up for financial expenditures, ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management, Accounts Payable, Accounts Receivable, Payroll and other relevant departments if necessary to resolve problems.
· Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems, including preparation of journal entries when needed.
· Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds, making sure all personnel have been removed and all expenditures are appropriate.
· Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or under-expenditures. Provides recommendations for possible solutions.
Other Responsibilities:
· Assist the Administrative Director with the Division’s annual budget development process.
· Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel, monthly or weekly.
· Routinely reviews the Division’s space density and asset assessment with the Division Chief and Administrative Director
· Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports, future expenditure estimates, variance reports, and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.grant submissions; prepares form sets, budget development, budget justifications, and Just–in-Time (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures, as well as those of subcontracting institutions. · Ensures that grant submission, implementation, and reporting comply with all policies of the hospital, sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance. · Performs budget development, financial modeling/forecasting, review fund statements, resolve accounting problems/errors, and functions as liaison to both institutional and external agencies including federal and non-federal granting agencies and subcontracting institutions. · Assists the PIs with the development and submission of annual progress reports. Post-Award Responsibilities: · Responsible for grant specific post-award activities related to purchases, consultants, and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files. · Interacts with research administration to ensure compliance with all hospital, government and funding agency policies and provides guidance on appropriate purchases and allocable charges. · Provides follow-up for financial expenditures, ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management, Accounts Payable, Accounts Receivable, Payroll and other relevant departments if necessary to resolve problems. · Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems, including preparation of journal entries when needed. · Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds, making sure all personnel have been removed and all expenditures are appropriate. · Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or under-expenditures. Provides recommendations for possible solutions. Other Responsibilities: · Assist the Administrative Director with the Division’s annual budget development process. · Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel, monthly or weekly. · Routinely reviews the Division’s space density and asset assessment with the Division Chief and Administrative Director · Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports, future expenditure estimates, variance reports, and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.
At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.
At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.
Job Summary
Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative activities. This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration.RESPONSIBILITIES: Pre-Award Responsibilities: · Works with Principal Investigators, support staff, and collaborators to coordinate all compliance, administrative, and financial aspects of Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative activities. This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration.
RESPONSIBILITIES:
Pre-Award Responsibilities:
· Works with Principal Investigators, support staff, and collaborators to coordinate all compliance, administrative, and financial aspects of grant submissions; prepares form sets, budget development, budget justifications, and Just–in-Time (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures, as well as those of subcontracting institutions.
· Ensures that grant submission, implementation, and reporting comply with all policies of the hospital, sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance.
· Performs budget development, financial modeling/forecasting, review fund statements, resolve accounting problems/errors, and functions as liaison to both institutional and external agencies including federal and non-federal granting agencies and subcontracting institutions.
· Assists the PIs with the development and submission of annual progress reports.
Post-Award Responsibilities:
· Responsible for grant specific post-award activities related to purchases, consultants, and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files.
· Interacts with research administration to ensure compliance with all hospital, government and funding agency policies and provides guidance on appropriate purchases and allocable charges.
· Provides follow-up for financial expenditures, ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management, Accounts Payable, Accounts Receivable, Payroll and other relevant departments if necessary to resolve problems.
· Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems, including preparation of journal entries when needed.
· Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds, making sure all personnel have been removed and all expenditures are appropriate.
· Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or under-expenditures. Provides recommendations for possible solutions.
Other Responsibilities:
· Assist the Administrative Director with the Division’s annual budget development process.
· Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel, monthly or weekly.
· Routinely reviews the Division’s space density and asset assessment with the Division Chief and Administrative Director
· Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports, future expenditure estimates, variance reports, and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.grant submissions; prepares form sets, budget development, budget justifications, and Just–in-Time (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures, as well as those of subcontracting institutions. · Ensures that grant submission, implementation, and reporting comply with all policies of the hospital, sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance. · Performs budget development, financial modeling/forecasting, review fund statements, resolve accounting problems/errors, and functions as liaison to both institutional and external agencies including federal and non-federal granting agencies and subcontracting institutions. · Assists the PIs with the development and submission of annual progress reports. Post-Award Responsibilities: · Responsible for grant specific post-award activities related to purchases, consultants, and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files. · Interacts with research administration to ensure compliance with all hospital, government and funding agency policies and provides guidance on appropriate purchases and allocable charges. · Provides follow-up for financial expenditures, ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management, Accounts Payable, Accounts Receivable, Payroll and other relevant departments if necessary to resolve problems. · Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems, including preparation of journal entries when needed. · Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds, making sure all personnel have been removed and all expenditures are appropriate. · Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or under-expenditures. Provides recommendations for possible solutions. Other Responsibilities: · Assist the Administrative Director with the Division’s annual budget development process. · Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel, monthly or weekly. · Routinely reviews the Division’s space density and asset assessment with the Division Chief and Administrative Director · Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports, future expenditure estimates, variance reports, and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.
Qualifications
Qualifications:
- Bachelor's degree required - SRA preferred, but not required - A minimum of 3-5 years of experience working on grants in an academic, medicine, or science setting.
Additional Job Details (if applicable)
Remote Type
Hybrid
Work Location
75 Francis Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
EEO Statement:
The Brigham and Women's Hospital, Inc. is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Confirm your E-mail: Send Email
All Jobs from Spaulding Rehabilitation