Grants Administrator Print Subscribe Class Title Grants Administrator Class Code 5352 Salary $89,627.20 - $117,436.80 Annually + Definition + Benefits Classification Description Summary Under general direction, administers, plans, and organizes the City’s grant and fund development program, including identifying strategic funding needs and potential federal, state, local and private funding sources; maximizes the use of federal and state grant funding opportunities through effective coordination of activities between City departments and shared use of existing in-house resources; and compiles, prepares, and maintains accounting files/records including grant applications and award documents, ensures reporting is completed correctly, and reimbursements are requested timely. Essential Functions The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Plan and coordinate assigned activities of the City’s federal and state grant programs. Research foundation databases and grant application publications and websites for application and funding opportunities; attend meetings and conferences to keep abreast of changes that affect compliance; communicate updates and changes citywide. Develop and modify grant-related policies, procedures, and systems; provide technical guidance and oversight to departments utilizing grants. Coordinate and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. Develop and implement long range and short-term City-wide grant and fund development plans that align with and support the City’s goals, objectives and priorities. Provide central coordination and serve as a clearinghouse for grant and fund development activities, including researching and maintaining current information on available federal, state, local and private funding sources and their respective compliance requirements; conceptualize linkages between available funding sources and City needs; and regularly communicate this information to operating departments. Monitor adherence to federal, state, and local laws, regulations, and policies in the implementation of programs by City departments and sub-recipients; implement corrective actions when necessary. Maintain city-wide project tracking systems to ensure the timely preparation of grant applications and department implementation of grant requirements, including the submission of staff reports for City Council acceptance of grants and donations. Work with departments to promote shared use of existing in-house resources and provide technical guidance, assistance and training to City staff in the development of applications and administration of grant funded programs. Collaborate with staff to identify opportunities to support mutually beneficial activities and programs. Plan, direct, coordinate, and review the work plan of staff responsible for implementing approved projects under various funding sources; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems. Plan for and coordinate grant reporting processes with City departments by reviewing required gran performance reports to granting agencies; review grant closeout materials. Ensure compliance with conditions of grants by assisting with the coordination of agreements; contracts, expenses, activities, and federal and state regulations. Coordinate with program managers to participate with the administration of the assigned budget by monitoring expenditures and revenues and determining allowable and unallowable activities and expenses. Monitor and balance grant accounts; may verify availability of funds and/or collaborate on the classification of expenditures. Monitor and maintain grant module tracking system to ensure timely preparation of grant applications and implementation of grant requirements. Prepare and analyze fiscal reports, statements, and schedules; prepare budget, mid-year and year-end reports; ensure timely preparation and submission of reimbursement requests and various reports as required. Coordinate and prepare grant information for annual audit as required, including the annual preparation of the Schedule of Expenditures of Federal Awards (SEFA). Represent the City at meetings with community representatives and non-profit agencies seeking grants and provide training and technical assistance in preparing grant applications. Provide responsible staff assistance to the City’s departments, the City Council, and external parties to allow informed decisions and actions related to community and economic development funding and programs; make presentations to elected officials, appointed bodies, and others regarding program models and service needs. Respond to inquiries from City departments, private citizens, and others. Prepare and present staff reports to the City Council regarding grant activities; including a year-end compilation summarizing City-wide grant activities and accomplishments. Develop and implement programs for grant administration including group participation, meetings with City Council and committees, and various other functions. Perform related duties as required. Minimum Qualifications The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Grants management and pertinent federal, state, and local laws and regulations. Federal, state, and county regulations pertaining to grant programs. Governmental accounting principles and procedures and their application to a variety of transactions. Municipal budget, accounting, and finance practices and procedures. Operational characteristics, services, and activities of federally funded community resources programs. Principles and practices of public administration including the organization, and functions of municipal government. Principles and practices of municipal budget preparation and administration. General accounting procedures, principles and practices. Current social, political, and economic trends and operating challenges of municipal government. Principles and practices of program development and administration. Program planning, management and evaluation. Methods and techniques of research, statistical analysis, and report presentations. Advanced principles of business letter writing and report preparation. Principles and applications of critical thinking and analysis. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Ability to : Effectively represent the City’s objectives, policies, and procedures. Oversee and participate in the management of comprehensive federal and state grant funded projects. Oversee administration of various federal, state, and local grant funds. Coordinate and participate in the development of grant applications. Coordinate and participate in the preparation of grant compliance reports. Administer program budget and monitor budget accounts. Prepare clear and concise reports, professional correspondence, and presentations. Handle multiple demands and priorities simultaneously. Interpret and apply federal, state, and local policies, laws, and regulations. Deal constructively with conflict and develop consensus. Make effective presentations to the City Council, top management, and/or public groups. Respond to requests and inquiries from the general public. Work in a team based environment to achieve common goals. Coordinate multiple projects and complex tasks simultaneously. Meet the physical requirements to safely and effectively perform the assigned duties. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with the public, staff, volunteers, and representatives of outside agencies. Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training : A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, industrial relations, or a related field. Experience : Five years of progressively responsible experience in state or local government relations, supplemented by grant development or foundation management experience. Supplemental Information physical demands and WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with some travel from site to site to attend meetings; irregular work hours in the performance of duties in emergency situations; extensive public contact. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Other Requirements Mid-Management B30 Last Update:11/2021 JD 07/2020 Please use this Health and Welfare Benefit Link (http://www.reno.gov/government/departments/human-resources/benefits) to learn more about the City of Reno's great employee benefit plans and wellness programs. Subscribe Please verify your email address Verify Email