GRANTS COORDINATOR Date: Oct 4, 2024 Req ID: 43623 Location: North Little Rock, AR, US, 72118 Category: DEPT OF EMERGENCY MANAGEMENT Anticipated Starting Salary: 40340 Position Number: 22181599 County: Pulaski Posting End Date: 10/18/2024 Anticipated Starting Salary: 40340 The Department of Public Safety’s mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state’s premier public safety agency. This position is Safety Sensitive and is subject to pre-employment, random, and for-cause drug screenings. If you are requesting veteran’s preference, please include your DD214. ADEM is committed to responding quickly to the needs of the citizens of Arkansas during times of disaster, whether it be natural or man-made. ALL ADEM staff, regardless of position title, serve a role in the State Emergency Operations Center (SEOC) to aide in response efforts. Job Description: The working title for this position is Mitigation Officer within the Mitigation Branch and is responsible for administering federal mitigation grants, including the Hazard Mitigation Grant Program (HMGP) and Building Resilient Infrastructure and Communities (BRIC). Administration of the grants includes reviewing and auditing documentation, submitting performance reports, and performing grant reconciliation and closeout. This position serves as a Mitigation subject matter expert for local jurisdictions, agency staff, and FEMA and assists in risk reduction by engaging with communities to develop long-term strategies securing grant funding to carry out Mitigation projects. Meets with local and state officials to conduct project scoping activities, pre-award applicant briefings, post-award administrative meetings, monitoring visits, and project site visits. Leads public meetings, workshops and trainings and participates in damage assessments. Assists in the update of administrative plans, including the Arkansas Hazard Mitigation Plan. Advises the Mitigation Branch Manager/State Hazard Mitigation Officer on Mitigation matters and provides program recommendations as needed. Performs other duties as assigned. This position will staff the State Emergency Operations Center during disasters and is subject to frequent in state and out of state travel, and possible extended periods away from home, for Mitigation and Disaster Recovery operations. Preferred Qualifications/Mandatory Qualifications: Preferred: Emergency Management experience, experience in program/grant management, basic accounting knowledge, and proficiency in using Microsoft Office products. Experience in conducting meetings and presentations. Must demonstrate professional attitude and leadership qualities, possess excellent customer service skills, and work well in a team environment. Justification: This position serves as a Mitigation subject matter expert for local jurisdictions, agency staff, and FEMA. It is critical in ensuring that the agency participates and remains in compliance with FEMA mitigation grant programs and federal regulations. This position is vital to ensure requirements are met in order to receive the multi-million dollar federal and state Mitigation grants. Local jurisdictions rely on this position for financial and programmatic assistance on federal Mitigation grants that are essential to provide the necessary funding for Mitigation efforts like community tornado safe rooms and flood control projects throughout the State. This position is an essential emergency management position that must be available to report to the State Emergency Operations Center (SEOC) 24/7/365. ADEM is responsible for staffing the SEOC during disaster operations and it is critical that qualified personnel are available when called upon to respond to a federal or state declared disaster or emergency and position is necessary for the agency to respond adequately. This position is funded entirely with federal Mitigation funds. Position Information Class Code: G147C Grade: GS07 FLSA Status: EXEMPT Salary Range: $40,340.00 - $64,343.00 Summary The Grants Coordinator is responsible for planning and reviewing the implementation of grants and monitoring financial and operational status of grantees. This position is governed by state and federal laws and agency/institution policy. Functions Reviews financial records, statues, and the utilization of program resources, and conducts on-site inspections, assesses staff duties and functions, verifies payroll and personnel policies, and prepares reports on findings. Assists applicant in determining area or program needs, provides suggestions concerning application procedures, reviews grant and/or loan applications, and recommends approval/disapproval. Participates in the establishment of priorities and allocation of resources, establishes accounting practices to comply with requirements, and evaluates program requirements through studies of required funds and resources. Coordinates and monitors the implementation of grants, contracts, and/or loan programs by overseeing funding procedures, developing goals and objectives, and monitoring implementation, to ensure compliance with institution policies, laws, and regulations. Prepares financial reports, negotiates funding sources, monitors disbursements and invoices involving granting and contracting agencies and allocates resources for programs. Prepares statistical reports by analyzing grant information, develops record keeping procedures, and disseminates information to program participants and funding sources concerning new programs or changes. Reviews grants for compliance, recommends reallocation of funds, and researches and recommends sources for new funding. Provides technical assistance, as required for the department's programs and support services, in regard to purchase services and sub grant programs. Assists in developing requests for applications, application development workshops, and training conferences to applicants. Plans, directs, and organizes program campaigns to acquaint local, county, and state agencies with available grants.. May process personal service contracts, contract amendments, or invoices, by reviewing for accuracy and adherence to established procedures, verifying available funds, transferring funds as needed, and submitting for payment. Performs other duties as assigned. Dimensions None Knowledge, Skills and Abilities Knowledge of financial grants management. Knowledge of grant implementation, monitoring, and fiscal control practices. Knowledge of state and federal laws and regulations governing grant administration. Knowledge of state budgetary and accounting principles and practices. Ability to review, monitor, and administer grant contracts. Ability to research, interpret, and apply state and federal laws and regulations governing grants administration. Ability to develop, monitor, and evaluate grant program compliance. Ability to prepare, present, and review oral and written technical information and materials. Minimum Qualifications The formal education equivalent of a bachelor's degree in business administration, accounting, finance, or a related field; plus two years of experience in program planning, grant administration, or a related area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Licenses None The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law. Nearest Major Market:Little Rock