NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Grants Manager.

Position summary:

We are seeking a highly organized and detail-oriented individual to join our team as a Grant Manager (GM). This role is pivotal in ensuring the smooth operation of our research administration initiatives. The role reports to the Sr. Finance Manager.  The GM manages all post award functions for grants and contracts for assigned divisions in the Research Admin POD. The GM will serve as principal source of information on grant policies and procedures including federal funding regulations, advises faculty, and enforces and provides input on existing and new post award policies and procedures. 

Responsibilities:

Responsible for post- award management; manages portfolios which include basic and clinical research projects from Federal and non- Federal funding sources, program projects, philanthropic gifts and various sub-agreements. Prepares and manages budgets for grant and contract proposals, renewals, and periodic reports in accordance with NIH policies and trends.

Manages the post- award management of grants.  Works with investigators to establish clear individualized grant management plans, and follow up pro-actively regarding all aspects of grant management. Ensures regular grant meetings are held with investigators to discuss research progress, finance, and other issues.

·         Organize and lead recurring department leadership meetings, providing updates on financial and compliance matters.

·         Prepare Dean’s snapshot goals and support portfolio meetings to track progress toward institutional research objectives.

·         Conduct audits and compliance reviews to ensure adherence to regulatory standards and institutional policies across research activities.

·         Coordinate the setup and management of new awards and grants, including budget oversight and financial reporting.

·         Oversee the preparation of Research Performance Progress Reports (RPPRs) and continuation records for ongoing research projects.

·         Facilitate PeopleSoft Financials (PSF) transaction approvals and ensure accurate and timely processing of financial transactions.

·         Prepare and submit Prior Approval Requests and review financial transactions for compliance with grant terms and conditions.

·         Manage clinical trials, both industry-sponsored and non-industry trials, ensuring compliance with protocols, regulations, and contractual obligations.

Provide additional administrative support as needed to ensure efficient departmental operations.

 

Personnel Management:

·         Provide supervision and guidance to a financial analyst, ensuring efficient workflow and adherence to deadlines.

·         Develop educational and training materials.

·         Train and mentor new employees by providing guidance, supporting, and training necessary to ensure staff succeed in performing their job.

·         Provide constructive input and take action to correct performance as needed.

·         Oversee the interaction of new employees to ensure collaboration.

·         Provide regular updates and evaluations of new employees to program director.

·         Function as a resource for new employees and troubleshoot challenges that may arise.

Additional Responsibilities:

·         Demonstrate a broad and in depth knowledge of intramural and extramural government regulations, policies and procedures to support faculty and inquiries relating to pre- and post-award policies and practices.

·         Serve as principal source of information on complex grant policies and procedures including federal funding regulations, and advises faculty and staff on existing options or alternatives.

·         Other duties as assigned.

 

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Minimum Qualifications:

Bachelor of Arts degree in business, finance, or related field 5+ years of experience, including pre- and post-award grants submission / management, or the equivalent combination of education and experience.  Extensive knowledge of grants related topics including budgets, contracts and compliance issues for federal and non-federal grants, fellowships and contracts.  Excellent communications skills (oral and written) required.   Basic database management skills and excellent computer skills.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 – $99,750.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here