What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for performing routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.

What You'll Do:

Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.Prepares records for inactive storage according to the Records Retention Schedule.Supports regular audits of document control processes and procedures.May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.Performs other duties as assigned.

What You'll Need:

Associate's degree in relevant field, orIn lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience

What You'll Bring:

Support the Group Director and Deputy ODM in 4for4Act as the point person for delivery implementation for the groupSupport the dissemination of Monthly Project Reviews and materialsSupport the calendaring of Monthly project reviews with appropriate attendees invitedCommunicate deliverables due by project and provide to the Office Delivery Coordinator to update ongoing tracking. Track deliverables by being copied on the submittals by the PM and/or PQMSupport the management of documents within the correct locations and with the appropriate naming conventionConduct periodic audits of document control and quality processes and procedures.Participate in the Business Process Workflow process by “socializing” documents with appropriate reviewers before implementing workflow for approvalsWork proactively and in coordination with Office Delivery Coordinator and Office Delivery Manager in scheduling and preparing Tiger Team reviews

What We Prefer:

Familiarity with transportation or highway workAbility to think in a detailed and structured wayAbility to be systematic and learn the industry being supported.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#CB #ProjectControls #Administration

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Locations:

Nashville, TN (City Center)

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies.  Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB.  HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.