We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

JOB PURPOSE 

The Head of Portfolio Administration (HPA) for Asset Based Lending & Equipment Finance primary purpose is to ensure activities related to all first line of defense (1A) processes, procedures and policies are addressed consistently across the Commercial Bank in accordance with CIBC’s regulatory framework and risk culture.  The HPA is an internal facing role but is the accountable leader supervising and providing consulting support to client facing employees through the close collaboration with and indirect oversight of the Group Portfolio Managers and their teams.  Additionally, this role will provide leadership on a variety of transformational risk initiatives and changes across the business and coordinate these activities within the broader risk and business teams.

KEY ACCOUNTABILITIES / RESPONSIBILITIES

Set appropriate context when assigning work to ensure that individuals’ roles support the achievement of the business unit’s priorities and CIBC’s overall goalsBuild team and individual capabilities by providing development opportunities such as job shadowing, special projects, and trainingManage performance by providing fair and accurate formal and informal feedback, identifying and removing obstacles to performance and by explaining how performance expectations align with business prioritiesCreate a positive work environment and being an effective role model by championing CIBC’s mission, vision and valuesEnsure compliance with policies, standards, guidelines and controls by applying the policies and controls fairly and consistently so employees understand what to expectHire the right people in the right jobs to align individual capabilities with job requirements and business unit goals

Underwriting/Credit Approval

Review / advise on transactions presented to pre-screen by respective LOB(s).  Responsible for raising and addressing issues with transactions in conflict with the bank’s risk framework, tolerances and limitsExercise non-credit approval authority up to approved limitsExercise Level II (non-LPO) credit approval authority up to approved limitsMay hold additional credit approval authority for amendments and waivers (to be defined with Credit Risk Management)Stay current on industry/market conditions, ensuring policies, procedures, standards, and guidelines remain up to date and adjust or recommend changes to procedures and standards as appropriate.

Management Responsibility and Team Training

Provides oversight and direction to all Sr. Commercial Credit Risk Managers and Directors, Commercial Credit Risk for all risk management responsibilities.  Train Sr. Commercial Credit Risk Managers and Directors on latest policies, procedures, standards and regulations impacting underwriting and portfolio management activities.  Responsible for the assigned teams functional expertise in managing risk within the portfolioAdvise Group Portfolio Managers (“GPM”) on all credit / non-credit topics (i.e. 1st point of contact) Covers / reports into a given secondary line of business (“LOB”), responsible for consistent execution of portfolio management and other risk management activities and focused day-to-day on portfolio level activities.  Accountable executive along with the LOB President for the assigned portfolio  Collaborates with Group Heads to set GPM objectives and provides input to annual performance reviews.  May assist with initial comp recommendations to Group Head;Liaison / escalation point to CAO, Business Manager, and 1B FunctionLiaison / escalation point to Credit Risk Management (2nd LOD) primarily for portfolio level matters.  Represents the assigned team in discussions with regulators and risk committees of the bank                                                                                                                  •Assigned to special projects requiring LOB expertiseExpert in all aspects of the E2E credit life cycle (i.e. underwriting, loan presentations, closing, etc.)

Risk Management

Responsible for LOB activities pertaining to limit management (RAS, non-RAS Credit, non-RAS Business)Escalate known / anticipated breaches of early warning indicator, management limit or board limits to the appropriate partiesPresent annual portfolio limit reviews, quarterly product risk statement/segment risk statement results, etc. as the accountable executivePrimary contact on Credit Reviews and FRB/FDIC/OSFI exams (credit focused)Draft responses to Credit Reviews and FRB/FDIC/OSFI exams (credit focused)Accountable for remediation efforts tied to respective LOB(s)  Monitor activity of Enhanced Oversight Officers to ensure timely execution of action plans, proper engagement by/with RM/PM etc.Represent LOB at CAMP and FAS 114 specific reserve / impairment meetingsPrepare for, attend, and engage actively in Enterprise Risk Management risk identification challenge sessions and workshops  to identify the material and emerging risks that stem from applicable line of business activitiesRespond to second line challenge of line of business risk identification and review and provide input to materials generated for risk identification processes (e.g. risk self-assessments, minutes, and decks)Respond to product risk statement and segment risk statement breaches Execute mitigation strategies and action plans identified during risk identification processesContribute to the identification of key controls or design controls as appropriateIdentify and escalate known issues or non-compliance with applicable policies/procedures to Governance & Controls teams (1Bs) and Independent Risk Management in accordance with relevant policies, as applicableMonitor policy and strategy execution, treatments and down-stream processes and ensure strong execution including monthly review of control reports, tracking and key performance metrics.Develop management action plans, working with Governance & Controls teams (1Bs), Independent Risk Management (as required per the applicable policies, procedures, standards, and guidelines), and Audit as neededEnsure issue remediation is sufficient, sustainable, and timely (in accordance with remediation plan/target date)Work with the applicable Governance & Controls Lead to review data incident reports and ensure information is captured accurately (including root cause, impact, and control analysis)Provide input to Governance & Controls teams (1Bs) or Internal Audit as needed to respond to Internal Audit reviews and findingsProvide appropriate materials and submissions as needed to support the Governance & Controls teams (1Bs) and Independent Risk Management (incl. EAML) response to regulators and for routine continuous monitoring meetings with regulatorsProvide appropriate materials and submissions as needed to support regulatory filingsMeet with regulators for periodic touchpoints and work with Regulatory Affairs as applicable as the accountable executive for the assigned portfolioSupport planning and implementation of business adjustments to meet regulatory requirements

CROSS-FUNCTIONAL RELATIONSHIPS

Build and maintain cross-functional partnerships and networks to contribute and drive strong execution around key business initiatives.Maintain strong partnerships with other business functions/units (i.e. Credit, Finance, Audit?)

RISK & COMPLIANCE

Our CIBC risk culture is based on employees striving to exceed the expectations of ourselves and our leadership’s identification and mitigation of risks in their daily responsibilities, not just in quarterly or annual monitoring/assessments.  We all are accountable for managing risk.

As an employee of CIBC the incumbent must conduct themselves (and foster an environment for others) in a manner consistent with our strong risk culture. This includes:

Following all aspects of the CIBC Code of Conduct, as well as all applicable CIBC policies, frameworks, guidelines, processes and controlsAt all times acting in accordance with our Purpose and shared values, to achieve our Bank’s strategic goalsUnderstanding and following the qualitative and quantitative components of our Risk Appetite StatementsCompleting all annual Corporate Mandatory Training and Testing modules, as well as any additional business-specific modules, as required and employing the learnings in daily activities and undertakingsEscalating matters through one of the appropriate channels identified in the CIBC Code of Conduct (i.e., HR, management, Ethics Hotline, Whistleblower, etc.) upon observing activities that may be inconsistent with CIBC’s policies, frameworks, guidelines, processes and controlsSpeaking up if witnessing behaviors that drive poor or unfair outcomes for clients, team members or other stakeholdersEscalating matters that can result in adverse market practices and outcomes, thereby negatively impacting CIBC’s reputation as a leading financial institutionAs a manager of people, this job must ensure all employees within the business unit comply with all applicable CIBC and Line of Business policies, standards, guidelines and controls.

AUTHORITIES/DECISION RIGHTS

As a key contributor to the business unit, this job has the authority to recommend changes to business processes in order to enhance operational efficiency and effectiveness.For People Managers Only:  As a manager of people, this job has the authority to assign tasks to employees within their span of control, select individuals for hire, assess individual performance, make employee compensation decisions and take disciplinary measures up to and including termination.

KNOWLEDGE AND SKILLS

Minimum of 15 years of applicable experience in underwriting, structuring, loan closing, documentation, and portfolio management.Demonstrated expertise in assessing and/or implementing risk management frameworks and the lines of defense model at large banks, in alignment with the bank’s regulatory partnersStrong working knowledge of regulatory expectations and industry best practices in risk managementUnderstanding of financial risks (i.e., credit, market and/or liquidity) and/or non-financial risks (i.e., operational, compliance, reputation, strategic), and of financial services businesses and productsDemonstrated experience in leading teams, directly or indirectly.  Ability to influence without authorityExcellent written and verbal communication skillsStrong analytical and problem solving skillsResults oriented with a high degree of attention to detailDemonstrated ability to operate strategicallyExceptional interpersonal and relationship building skills including coaching, communication and change agility leadershipDemonstrated ability to influence and negotiate up, down and laterallyAbility to provide credit expertise within a specific commercial banking industry or verticalExpected to be well versed in all key systems, applications, and models usedAttend industry events to maintain current market knowledge

WORKING CONDITIONS

This role operates within a normal office environment with little exposure to adverse working conditions.

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $200,000.00 - $260,000.00 for the market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays and 401(k), in addition to other special perks reserved for our team members.

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At CIBC, your goals are a priority. We start with your strengths, ambitions and strive to create opportunities to tap into your potential.  

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com

You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Expected End Date

2025-02-15

Job Location

IL-120 S LaSalle St

Employment Type

Regular

Weekly Hours

40

Skills

Analytical Thinking, Communication, Credit, Credit Adjudication, Large Group Presentations, Leadership, Problem Solving