Health Desktop Supervisor (Departmental Promotional Only) Print (https://www.governmentjobs.com/careers/sanmateo/jobs/newprint/4867159) Apply  Health Desktop Supervisor (Departmental Promotional Only) Salary $141,128.00 - $176,384.00 Annually Location Redwood City, CA Job Type Regular Job Number V301C Department Information Services Department Opening Date 03/18/2025 Closing Date 4/1/2025 11:59 PM Pacific Bargaining Unit 35 + Description + Benefits + Questions Description ISD is seeking a qualified Health Desktop Supervisor. The position is located at 2000 Alameda De Las Pulgas in San Mateo. The Health Desktop Supervisor will oversee and supervise a staff of 13 desktop engineers (IS Client Systems Specialist I/II/III and IS Client Systems Specialist-Senior). The Desktop Supervisor over sees the day-to-day Desktop Operations and projects for County Health , and the San Mateo Medical Center and Clinics. This includes desktop hardware support, troubleshooting, diagnosis, resolution of complex pc and mobile computing system, computer refreshes, and department moves. The Desktop Supervisor will lead incident escalations and ensure that the right level of support and services are being provided. The Supervisor is expected to lead major incident recovery, ensure that root cause analysis is performed on issues, provide the mentoring to resources, and provide the reporting out from an operational perspective. The successful candidate is a dynamic leader with a proven track record of successful development of relationships, development & implementation of processes, management of large-scale strategic projects and programs, effective cross-group collaboration, and motivation of teams at all levels and is proficient from a technical perspective (preferably in an IT Infrastructure Delivery environment). Ideal Candidate: + Experience supervising or leading an IT Desktop Operations Team or IT support team in a cross-functional environment. + 3+ years of experience working with customers in the public sector. + Knowledge of the principles and practices of employee supervision, including work planning, assignment, review and evaluation, coaching, mentoring, and the training of staff in work procedures. + Excellent customer service philosophy and acumen. + Techniques for providing a high level of customer service by effectively managing incidents and requests assignments to staff and collaborating with internal teams. + Excellent communication and interpersonal skills. + Knowledge of the operations, services, and activities of an IT Desktop operation services in a healthcare service environment. + Familiar with Electronic Medical Record (EMR) system such as Epic. + Familiar with InTune administration for Windows and mobile devices. + Highly results-driven with a thirst for data analysis. Examples Of Duties Duties may include, but are not limited to, the following: + Plans, prioritizes, assigns, supervises, reviews, and participates in the work of staff responsible for the documentation and maintenance of a variety of software, computer hardware, server, and peripheral equipment at the County. + Management of the Desktop Staff assignments groups in Service Now. Ensures that incidents and requests are being assigned accordingly and acknowledged by staff promptly. + Participates in the development and implementation of goals, objectives, policies, and priorities for assigned function; recommends within departmental policy, appropriate service, and staffing levels. + Establishes schedules and methods for providing customer support services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. + To act as a primary point of contact for escalation from a Desktop Support level in times of major system outages, supplier issues and conflict resolution with customers. + Collaborate with Health IT liaisons and other ISD teams. + Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures. + Participates in the selection of staff, training, motivates, and evaluates assigned staff; works with employees to correct deficiencies; recommends discipline to applicable ISD management. + Participates in the preparation and administration of assigned program and project budgets; submits budget recommendations; monitors expenditures. + Update and maintain staff weekly schedule and ensure proper coverage for all shifts. + Serves as project manager for assigned projects, including overseeing project progress and reporting, assigning and delegating assignments to assigned staff, gathering user and systems requirements, working with vendors, contractors, project managers, and other project staff, installing, configuring, testing, and providing general technical support, and developing technical and user documentation. + Installs, designs, configures, maintains, and upgrades operating systems, computer hardware, and software ensuring proper integration of these components with existing system architecture across disparate platforms. + Supervises and oversees the installation and maintenance of computer workstations and software; supervises the creation and deployment of baseline software sets. + Gathers and analyzes service performance metrics and data; develops reports and recommendations for changes and improvements to ensure efficient and quality service delivery. + Collaborates with information services staff to design, draft, and implement a core information services service framework. + Oversees and participates in the development and maintenance of user and technical operating instructions and documentation; provides training to users and other technical staff and advises on best practices. + Oversees the maintenance and monitoring of inventory levels of computer supplies and equipment; orders, receives, and maintains adequate inventory levels; researches, evaluates, and confers with vendors concerning computer hardware, software, and peripherals; reviews coordinates, and authorizes purchases; recommends major tool and equipment purchases. + Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of information technology. + Supervises and participates in the inspection, troubleshooting, diagnosis, and resolution of complex personal and mobile computing system, hardware, software, and peripheral malfunctions; assesses system performance and identifies, analyzes, and resolves problems, modifies configurations as appropriate; coordinates response to emergency maintenance and repair situations. + Performs other duties as assigned. Qualifications Knowledge of: + Windows Operating System 10/11 migrations and builds, Desktop Security Patching, + PC/Laptop security management and vulnerability scanning. + Microsoft SCCM Administration, Active Directory (AD) and Group Policies (GPO) creation and management. + PowerShell Scripting for task automation and configuration and management. + Microsoft Intune and Mobile Device Management to manage and secure devices, application, and data. + PC deployment and departmental moves project coordination, and collaboration with cross-functional divisions (i.e. Security, Network, Applications). + Knowledge of Help Desk ticketing system and CMDB. + Principles and practices of employee supervision, including work planning, assignment, review and evaluation, coaching, mentoring, and the training of staff in work procedures. + Basic principles and practices of budget development, administration, and accountability. + Operations, services, and activities of assigned information services program. + Advanced principles and practices used in the operations, troubleshooting, maintenance, and administration of personal computer system hardware, and related software systems. + Methods and techniques of evaluating business requirements and developing information systems solutions for strategic County systems. + The organization, operation, and functions of the department as necessary to assume assigned responsibilities and to determine appropriate point of escalation. + Advanced techniques and methods of computer hardware and software evaluation, implementation, software packages, peripherals, and documentation. + Applicable regulatory relevant to assigned area of responsibility. + Modern office practices, methods, and computer equipment and applications related to the work. + English usage, spelling, vocabulary, grammar, and punctuation. + Techniques for providing a high level of customer service by effectively dealing with vendors and County staff. Skill/Ability to: + Plan, organize, schedule, assign, review, and evaluate the work of and train staff. + Recommend and implement goals, objectives, and practices for providing effective and efficient services. + Identify and coordinate areas where business process redesign can favorably impact operations. + Evaluate and recommend improvements in operations, procedures, policies, or methods. + Analyze department procedures and data to develop logical solutions to complex systems problems. + Recommend, evaluate, design, test, and install operating systems, applications, and supporting hardware and software. + Provide advanced-level technical support for the implementation and maintenance of operating systems, servers, software, hardware, and peripheral equipment. + Deal tactfully with the customers and staff in providing information, answering questions, and providing customer service. + Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, rules, and regulations. + Effectively represent the department and the County in meetings with contractors and vendors. + Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. + Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. + Use English effectively to communicate in person, over the telephone, and in writing. + Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines. + Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: completion of coursework and/or training in information systems, computer science, or a related field and five (5) years of increasingly responsible experience including two (2) years of lead, supervisory, or project management responsibility performing technical support specific to personal or mobile computing. Licenses and Certifications: + Some positions may require possession of, or ability to obtain, a valid California Driver's License by time of appointment. + Some positions may require possession of, or ability to obtain, industry-recognized information technology certifications. Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and telephone; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees occasionally and must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds with the use of proper equipment. Environmental Elements: Employees work in an office environment with moderate levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff when providing customer support services. Application/Examination Departmental Promotional Only. Only current County of San Mateo employees in the Information Services Department with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date may apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form.A resume will not be accepted as a substitute for the required employment application and supplemental questions. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%) which will include a pre-interview performance exam. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. Tentative Recruitment Schedule Final Filing Date: Tuesday, April 1, 2025 at 11:59 p.m. Application Screening: Wednesday, April 2, 2025 Combined Panel Interviews: Wednesday, April 9, 2025 About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels Analyst: Arlene Cahill (IS Client Systems Supervisor - V301) Please visit https://www.smcgov.org/media/100206/download?inline= for a complete listing of all benefits for this classification. Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change. NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Reform retirement laws. As an additional benefit, the County offers extensive training and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you. County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked. 01 IMPORTANT: Applicants for this position are required to submit responses to the supplemental questions below. Your responses will provide detailed information about your background and experience related to this position. This information will weigh heavily in the application screening by the subject matter experts and will also be used in the selection process. Answer the questions completely, paying attention to the multi-parts of the questions. While being thorough and detailed, also be concise. Your strategic use of language as well as neatness, clarity of expression, attention to detail, proper use of grammar and the ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses. + I have read and understand this important information. Proceed to supplemental questions. 02 This recruitment is Departmental Promotional Only. Only current County of San Mateo in the Information Services Department with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply. Do you meet this qualification? + Yes + No 03 Please describe in detail your relevant experience for this position, including responsible tasks, staff supervised (roles and headcount), tools used, processes managed, etc. 04 What strategies have you employed for achieving and sustaining superior customer service? Were you successful? Why or why not? 05 What are the biggest challenges faced by an IT help desk function and what are some ways to overcome those challenges? Required Question Employer County of San Mateo Address County of San Mateo Human Resources Department 500 County Center, 4th Floor Redwood City, California, 94063-1663 Phone (650) 363-4343 Website https://jobs.smcgov.org Apply Please verify your email address Verify Email