Position Title Higher Education Administrative Assistant III Department One Stop Student Services Position Category Staff Classified About CCRI Job Summary This is a limited position subject to renewal General Statement of Duties Within a collegeuniversity system to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions to utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing spreadsheets and other contemporary office software and to do related work as required Supervision Received Works under the general supervision of an academic department chair Dean faculty or other designated academic professional work instructions are typically provided at the beginning of assignments and is subject to episodic review by a supervisor for conformance with such policies procedures and methods SUPERVISION Exercised To serve in an advisory or consulting capacity to Higher Education Administrative Assistant Is and IIs or other staff assigned As assigned by a superior to supervise provide guidance to be a resource for and review the work of Higher Education Assistant Is and IIs or other assigned staff Duties and Responsibilities Illustrative Examples of Work Performed Within a collegeuniversity system to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions To utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing spreadsheets and other contemporary office software To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department To provide a high level of complex clerical support including the maintenance of researchproject files within an academic department To pre audit andor post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department to make recommendations regarding the naturescope of this data To oversee the operations of department specific programs To be responsible for the requisition inventory distribution and control of supplies for the departments and to ensure compliance with State and collegeuniversity purchasing rules and regulations To coordinate with faculty within the academic department to arrange for any special services required by students such as referrals for research tutoring disability services Writing Center English as a Second Language programs Career Development etc To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures grade point averages grades academic probation etc To create and manipulate advanced queries within the colleges enterprise software system such as class rosters academic transcripts faculty load reports To make classroom reservations utilizing the colleges event management computer system To convey pertinent information to faculty staff students and visitors within an academic department To enter hours worked for the biweekly work study student payroll for the academic department To maintain electronic andor paper records for the academic department To schedule faculty advising appointments for students as well as other events for the academic department chair and faculty To maintain and requisitions department supplies utilizing the colleges enterprise software system in compliance with college and state purchasing protocols As assigned by a superior to manage a P Card and Travel Card as part of the PurchasingBudgeting process in the department To produce and present detailed reports on departmental key performance indicators To develop and maintain policies and procedures for the academic department To do related work as required Minimum Requirements Knowledge Skills and Capacities The ability to integrate information from one type of application package to another Excellent oral and written communication skills and interpersonal skills The ability to effectively communicate information to all interested parties within a higher education setting S kills in organizing and multi tasking strong written and verbal communication skills A working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures use of forms and the establishment and retention of relevant office records and files A familiarity with spreadsheets databases word processing and other computer software The ability to organize departmental activities The ability to work independently as well as part of a team The ability to establish and maintain effective working relationships with superiors the collegeuniversity departments and other state and private agencies and organizations and employees The ability to handle multiple tasks quickly with attention to detail The ability to handle and maintain confidential matters A working knowledge of a higher education system The ability to generate accurate and concise informational and statistical reports And related capacities and abilities Education Such as may have been gained through graduation from a senior high school supplemented with college courses in computer information systems and Experience Such as may have been gained through employment in performing general office tasks of a complex nature in an academic setting including the use of enterprise software systems with common business applications word processing spreadsheets and other contemporary office software Or any combination of education and experience that shall be substantially equivalent to the above education and experience Competencies and Desired Qualifications