Histopathology Medical SecretaryBand 4 AfC Equivalent Main area HistopathologyGrade Band 4 AfC EquivalentContract PermanentHours Full time - 37.5 hours per week Job ref J206-VIA4402Site St Thomas' HospitalTown LondonSalary Up to 31,539 per annum depending on experienceClosing 06/10/2022 23:59The place to work in pathology We are looking for top talent to join the UKs leading and fastest growing pathology companya scientific organisation with a clinical purpose. Working in partnership with our service partners, Guys and St. Thomas Hospitals, Kings College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology.Job overview This week Viapath re-branded to Synnovis, signalling our desire to transform and improve local pathology services with benefits for patients, clinicians and our employees. If you havent yet applied for a role at Synnovis, please hurry, the closing date for this role is 06/10/2022 and it would be great if you could join us on the next stage of our exciting transformation journey Are you interested in developing your administrative knowledge and skills within an expanding, innovative pathology/science based laboratory which looks at the causes of cancer and effects of disease in pathological tissue. The histopathology department is looking for an enthusiastic, self-motivated Band 4 Medical Secretary to join the Synnovis Histopathology administrative team at one of the leading national NHS Foundation TrustGuys and St Thomas Hospital based in Central London, with iconic views of the London Eye and Houses of Parliament. The ideal candidate will be a quick learner, good team player and keen to develop their administrative and people skills through interaction with patients and fellow colleagues (both clinical and non-clinical) in support of our diagnostic service This office based role is a patient focused role will give you the job satisfaction that comes from knowing we are putting patients first. You will be assisting a group of scientists/clinician who are experts in histology and pathology which provides an important service for the NHS.

Main duties of the job The post holder will help in the day-to-day running of the office and provide support to the Operations Manager. Other main duties to include maintenance and updating of the office protocols relevant to the section, and the implementation of the Departmental Health and Safety procedures, within the office area. The post holder will also provide training, administrative and secretarial duties and support for the service under the direction of the Cellular Pathology Office Manager and Tissue Sciences Office Manager. The post holder will work flexibly with Band 3 Administrative Assistant and Band 4 Medical Secretary to provide cover in times of absence. To liaise with the Office Manager on matters relating to administration and supervision of the office unit, to be responsible for the new or junior staff in respect of office procedures. To liaise with the Trusts Information Technology Unit and the Cerner Pathnet Team on matters relating to the departmental computer. To liaise with the medical and technical staff on all clerical matters (both external and internal clients). The team is based at St Thomas Hospital with iconic view of London skyline.It is a small skilled team of three staff covering the diagnostic cytology and andrology service which is UKAS accredited and one of the leading NHS based Andrology services in the country.

Working for our organisation Synnovis is one of the biggest private pathology providers working alongside the two largest NHS Foundation Trusts in London (Guys and St Thomas Hospital and Kings College Hospital) Synnovis Histopathology department based at and providing a service to Guys & St. Thomas continues to be one of the most exciting departments to develop your career.The department is situated in a major teaching hospital, and referral centre. Processing over 30, 000 Histological, Renal Pathology and Post Mortems. The Histology department is currently in a dynamic state of growth with Pathology accounting for 70% of cancer diagnoses.Guys and St Thomas Hospital Foundation Trust is a major emergency and specialist teaching Trust which has all the specialties associated with a fascinating and career defining case load including: Womens Services, Foetal Medicine, Haematology, Oncology, Transplantation, and is also home to the Evelina Childrens Hospital and the newly opened Cancer Centre on the Guys site. You will be close to the vibrant Borough Market and the South Bank, which are exceptional London locations; perfect places to work and relax next to such iconic venues as Big Ben, The London Eye and The Shard! The department routinely provides the diagnostic service between 9am and 5.15pm, Monday to Friday. For an informal visit or discussion about what the job involves, please contact: Parvinder Bahia, Tissue Sciences Office Manager on 0207 188 2953 (direct line)

Detailed job description and main responsibilities Duties and Responsibilities 1.Management, Organisational and AdministrativeTo supervise junior A & C staff and to plan and organize the office work area. To inform the Office Manager of staff performance levels. To identify and meet appropriate training and development needs. To organise and implement effective cover to ensure the workload of the specific specialty sections is processed in a timely and efficient manner. To receive and tactfully provide advice and instruction to visitors, staff and patients.2. Secretarial ServicesTo establish and maintain high standards of work within the office area by the communication and receipt of routine, complex or sensitive information. To maintain and update as required standard operating procedures covering all aspects of activities within the office area in relation to the provision of the Histopathology services. To provide secretarial assistance to the Consultants in co-ordination with other secretaries within the department. To liaise with the Multidisciplinary Team (MDT) Meeting co-coordinator and Consultants in identifying cases required for the weekly MDT meetings. To assist the MDT co-coordinator in obtaining any previous Histopathology from throughout the region, as required for the MDT meeting. To maintain appointment diaries. To organize travel arrangements for the sub-specialist Histopathologist when required. To maintain the departmental filing systems to an acceptable standard. To ensure the provision of an effective telephone answering service for all sections of the departments. To maintain professional competency and dexterity in those precision based, physical tasks (keyboard skills), and maintain the levels of concentration required maintaining a quality service3.ClinicalTo enter clinical information and laboratory results onto the Cerner Pathnet System or an alternative database as required.4.Laboratory InformaticsTo enter data onto Cerner Pathnet and report computer problems to the Operations Managers or the Cerner Pathnet team5.ProcurementTo assist the Operations Managers in requisitioning and maintaining adequate supplies of office consumables6.RecruitmentTo be responsible, in conjunction with the Operations Manager for staff recruitment, selection and induction, and thereon supervision and training7.Health and SafetyTo ensure departmental health and safety procedures are upheld To ensure that staff monitor frequent exposure to a potentially highly unpleasant environment, VDUs and chemical substances, and follow safe working practices that limit the daily exposure to biological hazards.8.QualityTo establish and maintain high standards of work in the office9.Training and DevelopmentTo ensure that all other A & C staffs in the office are trained and proficient in the tasks of the Histopathology sections To be responsible for his/her own continuous professional development Person specification QualificationsEssential criteria Good standard of educationGCSE level or above ECDL or equivalent MS Office experience.Desirable criteria LCCI private secretarys certificate/ Diploma/ AMSPAR ExperienceEssential criteria Previous working experience in a secretarial/administrative appointment preferably in a medical environment General familiarity with common office software.Desirable criteria Previous experience in a training role. Previous experience in the organising, supervising and monitoring of workflow within an administrative environment. Skills & KnowledgeEssential criteria Office and computer skills (Word, Excel and Access) Excellent written and spoken English and numeric skills Excellent communication skills, verbal and written Good communication skills, both written and oralDesirable criteria Participation in staff appraisal Training and Development Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce we offer a competitive benefits package. As well as offering competitive salaries, all employees are also entitled to:Contributory pension scheme Generous annual leave entitlement Performance related pay Annual incentive plan for allemployees Ground breaking developmentopportunitiesSafeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role.Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email recruitment@synnovis.co.uk Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis.Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis.Employer certification / accreditation badgesDocuments to downloadJD and Person Specification (PDF, 177.4KB) Apply online nowFurther details / informal visits contactNameParvinder BahiaJob titleTissue Sciences Office ManagerEmail addressParvinder.Bahia@synnovis.co.ukTelephone number0207 188 2953If you have problems applying, contact AddressSynnovis Open Monday to Friday 9am to 5pmTelephone01629 690824