With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
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Job Summary
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** This position is in Granbury, TX
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HOA Onsite Administrative Assistant
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AssociaFort Worth, Texas, United States (On-site)
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With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visitwww.associaonline.com.
Job Description
Job Summary
\n\nThis position is in Granbury, TX\n\n
The Community Onsite Administrative Assistant supports and assists general office activities and projects of the association with administrative tasks. Provides customer service support. Under moderate supervision, work will involve contact with homeowners and board members.
Job Duties and Responsibilities Duties include but are not limited to:
\n\nVendor Communication- scheduling vendors, working directly with the Community Manager to coordinate on needed repairs\nHomeowner Communication- Assist with communication with homeowners who come into the office onsite, via email, via TownSq, or on the Associations website\nCompliance inspections- Conduct Community inspections, issue violations, mail violations\nClubhouse reservations- track and monitor reservations\nPayments for Reservations/Parties- Bank runs once per month or as needed.\nAdministrative Assistant- Send, receive, and forward waiver request forms. Communicate with the community manager on owner concerns and issues.\nOrganizes and prepares correspondence relating to association business. Receives and responds to incoming calls from homeowners, Board members and vendors.\nFollow through on various requests.\nProcesses and distributes incoming and outgoing mail for the office.\nPrints board packages and processes in house mailings.\nUpdate homeowner and association information in C3 and shared files. Keeps workspaces organized and maintained.\nThe preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification.\nManagement reserves the right to add, modify, change or rescind the work of different assignment positions.\nFirst of the month, gather mailed statements, and receipts for the month\nClean bathrooms and floors, vacuum, dust and water plants (inside and out)\nTake out garbage from bathrooms and clubhouse and check outside garbage and pet stations (Trash is taken out for pickup before 6:30pm for pickup on Monday and Friday.)\nReturn empty trash cans from street on days maintenance man is not present\nWalk the grounds and pick up any debris\nCheck pool area and log for Pool service\nCheck grounds for any limbs or other obstacles in walkways/stairs\nMonitor units for violations\nPlace parking lot barriers during local events and holidays\nCall and check schedule for trash on holidays\nOther duties as assigned.\n\n
High School Diploma or GED Required
Job Type: Part - Time
Salary: $18.00 per hour
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Schedule:
Monday to Friday
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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\n Requirements
Requirements
Knowledge and Skills
\n\nKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.\nProfessional communication skills (phone, interpersonal, written, verbal, etc.).\nProfessional customer service skills.\nKnowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.\nInterpretation and completion of verbal and/or written instructions at a proficient level.\nKnowledge of general office equipment (copier, fax, phone systems, etc.).\nKnowledge of company policies, procedures and forms.\nConfidentiality and discretion in the performance of all duties and responsibilities.\nTime management and time critical prioritization skills.\n\n
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#LI-KK2
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.