Position Summary The Hospital-based Office Coordinator provides administrative and operational support to the HMG hospital-based providers and ensures effective communication between medical staff, hospital departments, and other healthcare professionals. The coordinator assists in the management of scheduling, data entry, compliance, and various day-to-day tasks to ensure the seamless functioning of the hospital-based provider programs. Primary Position Responsibilities + Provides general operational support based on the needs of the department. + Serve as the primary point of contract for hospitalists, medical staff and administrative teams. + General office duties, including screening and directing incoming calls, responding to messages and faxes. + Responsible for faxing daily APP provider coverage to the floors. + Facilitate provider completion of queries, physician orders and all HR and Occ Health mandatory requirements. + Coordinate provider schedules, including hospitalist schedule, ensuring coverage for all shifts, including nights, weekends and holidays. Enter the Hospitalist provider schedule into the Web-X system monthly. + Liaise with physicians and other healthcare professionals to arrange meetings, consults and rotations. + Assist in the preparation of meeting agendas, minutes, and presentations as required. + Maintain all office equipment, including ordering supplies to allow efficient work flow of the department. + Prepare and distribute reports on provider performance, staffing levels and key metrics. + Track compliance with hospital policies and regulatory requirements + Ensure providers comply with accreditation standards, hospital policies, and healthcare regulations. + Monitor on a daily basis physician billing and documentation requirements and communicate discrepancies with physicians. + Assist with onboarding new hospitalists, including orientation to hospital systems and processes + Ensure all necessary paperwork, credentials and documentation are in place for hospital-based providers and other healthcare professionals Work Contact Group Medical Director, physicians, admin staff and other department employees. Reporting Relationships Reports to (position): Practice Director/Manager Supervises (position): None Qualifications + High school diploma or equivalent required; Associate’s or Bachelor’s degree in healthcare administration, business, or related field preferred. + Minimum of 2-3 years of administrative experience in a healthcare setting with a focus on medical staff coordination preferred. + Experience with electronic health record systems desirable. + Strong organizational skills with the ability to manage multiple tasks and meet deadlines. + Excellent communication and interpersonal skills for working with diverse teams. + Ability to maintain confidentiality and handle sensitive information appropriately.