Job Title

Hospitality and Events Coordinator

Job Description Summary

Job Description

The Hospitality and Events Coordinator will assist with the facilities operations at IHQ, focusing on large meetings and events, both on-site and at local external venues. This role demands excellent organisational, administrative, communication, and customer service skills, alongside a strong understanding of event coordination.

Key Responsibilities:

Perform daily checks of all meeting rooms to ensure AV equipment is functioning and troubleshoot any issues.Set up meeting rooms, including arranging layouts and coordinating with the housekeeping team.Maintain meeting room tidiness, replenishing whiteboard supplies as required.Monitor meeting room calendars and proactively liaise with hosts to confirm requirements.Assist with event setups, including coordinating catering as needed.Support internal and external events, ensuring room setups and refreshments are managed, with flexibility for early starts or late finishes when necessary.Develop and maintain relationships with local external venues for event coordination.Liaise with Housekeeping and Security for out-of-hours events.

Qualifications and Skills:

Previous experience in catering, office administration, or event support preferred.Strong organisational and time management skills, with the ability to prioritise tasks effectively.Excellent communication and interpersonal skills, with a customer-focused approach.Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with internal systems such as ServiceNow, Concur, and Coupa (or similar).Ability to work independently and as part of a team in a fast-paced environment.

INCO: “Cushman & Wakefield”