Job Description:

The Division of Pre-College and Undergraduate Programs is responsible for developing and offering non-credit and credit courses and programs for 6,000 high school students, as well as Brown University undergraduate students. Students participate in programs on Brown University’s Providence campus, as well as online and in other locations. Brown University’s Pre-College Programs are a leader in the field of higher education institutions that provide rigorous academic opportunities to students. These Programs offer students an opportunity to study a wide range of liberal arts subjects that reflect the breadth of Brown’s undergraduate open curriculum while strengthening their connection to a robust community of peer scholars from around the world. Students develop personal and social skills that are critical to success in the college setting and get a feel for college life – the responsibility, the freedom, and the new friendships.

The Division of Pre-College and Undergraduate Programs is dedicated to ensuring a supportive, challenging, inclusive, and equitable living and learning environment for pre-college students who hail from all 50 states in the U.S. and over 70 countries. The planning for and implementation of the pre-college programs are fast-moving and fluid. The division’s shared goals of safety, support, and excellent learning mean that each staff member plays a critical role in the program's success. This success includes timely, effective, and supportive responses to the needs of staff, students, and families. Reporting to the Associate Director of Pre-College Student Life – Student Support and Operations, the Housing Assignments Specialist contributes to these goals by managing the Division’s housing data in StarRez.

The Housing Assignments Specialist is responsible for overseeing the housing assignments process in StarRez for all seasonal staff and residential students, which includes coordinating with Divisional colleagues to ensure that all housing assignments meet the accessibility needs of those residing on campus.  

The Housing Assignments Specialist will work with Housing and Operations staff to create housing assignments that align with our divisional goals and policies, maintain accurate housing records, create lists and reports, and coordinate last-minute housing assignment changes throughout the duration of our program.

It is expected that the Housing Assignments Specialist will work closely with campus colleagues, when necessary, to ensure the Division’s implementation of StarRez aligns with the standards set forth by Brown’s Office of Residential Life. The Housing Assignments Specialist is a remote position starting May 12, 2025 and ending July 31, 2025 with the expectation that the position will be full-time (37.5 hours per week – standard Brown University schedule) during that time period. This is a seasonal/intermittent position that is not benefits-eligible. Evening and weekend work required.  Compensation is $13,630.

Major Responsibility: Create all housing assignments and maintain accurate housing records for seasonal staff and residential students. (70%)

 

Supporting Actions: 

In collaboration with the Director of Systems & Projects, Associate Director, Student Support & Operations, and the Office of Residential Life, set up the StarRez system for all Pre-College needs and requirements.

Create all housing assignments, utilizing both auto allocate and manual entry functions, in StarRez for seasonal staff and residential students. Volume ranges from ~300 - 3,000 on a weekly basis.  

Consult with Brown University Office of Residential Life staff to ensure that the Division’s implementation of StarRez processes aligns with University standards. 

Consult with Divisional colleagues to ensure that all housing assignments meet the accessibility needs of those residing on campus. 

Maintain accurate housing records in StarRez and support Divisional staff in coordinating last-minute housing assignment changes throughout the duration of our program.  

Major Responsibility: Create and update lists and reports to make housing information easily accessible for all Divisional staff.  (10%)

Supporting Actions:  

Create lists and reports on demand to make housing information easily accessible for all Divisional staff.

Major Responsibility:  Create and maintain documentation of all StarRez processes and procedures. (20%)

 

Supporting Actions: 

Document all processes in StarRez to create a guidebook for future use on how to coordinate all assignments, lists, and reports.

Provide training/support as needed for colleagues to ensure their understanding of all StarRez documentation.

Create and assign approximately 6,500 housing assignments taking into consideration accessibility needs and other divisional goals and policies.

Education & Experience

Bachelor’s degree required; master’s degree in higher education, education, or a related field strongly preferred. 

Experience with StarRez is required.

3-4 years of experience in education/student affairs administration including working with housing assignments in a University setting required.

Job Competencies

Indicate the essential job competencies. Competencies are required knowledge, skills and abilities necessary to perform the job successfully. 

Advanced knowledge of StarRez.

Strong interpersonal and communication skills.

Effective problem-solving skills.

Ability to manage multiple tasks and competing demands.

Ability to work effectively as part of a team.

Excellent time management skills.

Demonstrate the ability to work collaboratively with a diverse staff and student body and demonstrate cultural competence and inclusiveness; sensitivity to an understanding of diverse perspectives that students and staff bring to their work, including those of academic, socioeconomic, culture, race and ethnicity, ability, gender, sexuality, and intersectional identities.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-12-11

Job Posting Title:

Housing Assignments Specialist, Pre-College Student Life

Department:

Pre-College & Undergraduate Programs

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type:

Seasonal/Intermittent (Fixed Term) (Seasonal)

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Remote Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.