**Company description** **WHO ARE WE?** Publicis Groupe Belgium isn’t your everyday communication agency. No, we are a people-obsessed troop of talents with a passion of deeply knowing people to make brands relevant and interesting to them, to touch them and influence their behaviour, to grow the business of the brands we work for. _You could say we move people to move business._ Everything we do is driven by our focus on people. Our diverse team of over 200 experts across strategy, data, creation, content, PR & influencer marketing, media, and production is dedicated to chasing clarity and crafting personalized solutions that resonate with real people in the real world. We are equally obsessed with our own people, our talented workforce. We take pride in having earned the prestigious "Great Place To Work" certification and the "Best Place To Work" Award at MM Agency of the Year several times in a row. Diversity, equity, inclusion, and sustainability are not just values; they're at the heart of everything we do. We believe in shaping a world where our team can thrive, innovate, and live their best lives. So, if you’re ready to join a troop that’s as obsessed about people as it is about making brands roar, we’d love to hear from you! **Overview** We are searching for a qualified HR assistant to provide administrative support to our Human Resources department. Reporting to the Head of Talent, the HR assistant will be responsible for welcoming and onboarding new employees, answering questions related to payroll and leave, and acting as the main liaison with our payroll provider. We are people obsessed, and we are committed to creating an environment where everyone can thrive. Our HR assistant will be a key part of ensuring employee success and will have room to grow their career. **Responsibilities** **YOUR KEY RESPONSIBILITIES** This is our bucket list, but we will not be disappointed if we cannot tick all the boxes in the end. All our experts have different backgrounds, which help them shape their day-to-day, that will not be any different in your case. + Prepare the arrival of new employees in collaboration with our payroll provider and plan onboarding sessions + Welcome of new hires and full HR onboarding + Compile and process employee documentation and records while keeping the employee database up to date + Update our intranet and various plateforms and tools according to arrivals and departures + Onboarding & follow-up interns + Assist the Head of Talent in developing policies, procedures, and changes, as well as communicating updates to employees + Respond to employee questions and complaints in a timely and professional manner + Track employee leave and absences + Monitor and analyze new HR regulations to ensure proper compliance + Assist the Head of Talent to raise issues or employees concerns if needed **Qualifications** **WHO ARE YOU?** This is what matters most to us. We can teach you our methods, processes and frameworks, but you can teach us to make them work. As a HR Assistant, it is your courage, dedication, curiosity and how you connect with others that make the real difference. + You have 1 to 2 years of experience in an HR department + Excellent communication skills, both written and verbal – in NL, FR & ENG + Strong attention to detail + Proficiency in administrative duties such as communications, data entry, and record keeping + Enthusiasm for working within a team environment + Solution-oriented an be keen on helping people + Tact and professionalism when it comes to handling confidential information and addressing employee concerns + Proficiency with technology, and the ability to pick up new software easily + Understanding of labor laws + Interested in developing other skills and becoming a key actor fot the agency **Additional information** **WHEN JOINING US, THIS IS WHAT YOU CAN EXPECT** + A key position in a resourceful and people obsessed organization. + Ambitious clients in the middle of their business transformation. + A competitive salary and benefits program. + An inclusive organization that recruits, employs, trains, compensates, and promotes regardless of color, religion, national origin, sex, gender identity or expression, sexual orientation, disability, age, … + A “great place to work” in the breath-taking carbon neutral Gare Maritime at Tour & Taxis. You’ll find facilities from showers so you can go for a yoga session or lunch-run in the Tour & Taxis Park to a food hall for if all that running (or only even thinking about it) has make you hungry. **Have you become enthusiastic after reading? Well, let’s talk then!** Nathalie, our Head of Talent, is expecting your message! Nathalie.tavernier@publicisgroupe.be