HR Assistant - Oceanport, NJ Req #: 0000186305
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: RWJBarnabas Health Corporate Services
Department: Human Resources
Location: SBC Corporation, Oceanport, Oceanport, NJ 07052

Job Overview:

The HR Assistant provides administrative and daily operations support to the HR operations department. S/he/they will be responsible for providing administrative support for the department, scheduling and preparing for new employee orientations and training and entering of a high volume of employment records into our HR systems. The HR assistant carries out administrative responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training, executive administration, and employment. The Human Resources assistant contributes to the accomplishment of Human Resources practices, goals, and objectives which will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce. The Human Resources assistant helps the larger HR team with the implementation of services, policies, and programs.

Qualifications:

Required:

Bachelor s degree in Human Resources, Business or related field preferred, HSD or equivalent required.5+ years related administrative experience required2-3 years related Human Resources experience in comparable role required

Preferred:

Previous healthcare experience strongly preferred

Essential Functions:

Administrative

Provide front desk support to department of Human Resources, including but not limited to: multiple line phone management, message taking and dissemination, walk-ins to the department, managing scheduled appointments to the department, managing multiple HR email boxes daily.Respond to first level employee questions regarding policy and procedureProcessing incoming and outgoing mail (internal, FedEx, etc.)Creating and distributing documentsProviding high level of customer service to employees/client groupsServing as a point of contact with vendors/administratorsEnter employment data into system of record (Alchemy files, corrective actions, etc.)Setting appointments and arranging meetingsMaintaining calendars of HRL team; schedule and manage meetings for VP of Human ResourcesCompiling reports and spreadsheets and preparing spreadsheetsInventory control and management of HR office (supplies, equipment ordering, etc.)Special event coordination and management (ie: service awards, annual employee appreciation, etc.)

Talent/New Hire Process

Assist HR talent team with the hiring process as neededPreparing/scanning new employee filesAssisting in preparation for employee orientation and in orienting new employees to the organizationEnsuring new employees understand the benefit enrollment processServing as a point person for all new employee questions

Record Maintenance

Maintain current HR files and databasesMaintain records related to grievances, performance reviews, and disciplinary actionsPerform file audits to ensure that all required employee documentation is collected and maintainedComplete termination paperworkComplete employment verifications related to unemployment claims, housing, etc.Other Duties as Assigned and Based on Business Needs

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Additional Information:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO) Medical and Prescription Drug InsuranceDental and Vision InsuranceRetirement PlansShort & Long Term DisabilityLife & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet Insurance)Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer