Position Summary:
As the HR Intern you will provide an effective and efficient HR service in order to support the HR Specialist and employees by implementing and coordinating a wide range of HR tasks and projects. It is critical to ensure quality, reliability and on-time delivery of administrative and other HR tasks
Essential Duties & Responsibilities: (Detailed Description)
RECURRENT
• Responsible for the coordination of an effective Induction and Onboarding Program for new employees.
• New starters’ administration: preparation of Contracts/Offer Letters and employment package including benefits.
• Co-ordination of Quarterly meetings such as Talent Reviews and Employee Meetings as required.
• Manage employee recognition projects such as Long Service Awards.
• Attend and minute important meetings, type up plans and communicate with direct reports
• Co-ordinate employee communications and country team meetings
• Manage the administration around employees completing Strengths Finder reviews.
• Assist with the preparation of documents and presentations for HR related training courses.
• Schedule recruitment interviews for managers and HR Director.
• Talent Reviews (scheduling and associated administration).
HR SYSTEMS
• Ensure HR systems have 100% data integrity.
• Maintain training records.
• Provide information and copies of contracts as required for various audit purposes.
• Assist Management by generating required personnel reports/statistics.
• Maintenance of holiday / sickness records through AXIA.
PAYROLL
• Provide administrative assistance to HR Specialist, in order to pay monthly salaries and benefits accurately and timely. Provide relevant supporting documentation / forms to HR Specialist to ensure a smooth payroll process in compliance with SA regulations and SOX.
PROJECTS
• Towers Watson compensation survey (co-ordination).
• Event planning and co-ordination such as employee appreciation week, meetings and other engagement events
• The transfer of all hard copy employee files to electronic systems
• Wellness programme planning and implementation including co-ordination and promotion of the Employee Assistance Programme.
GENERAL
• General day-to-day administration.
• Maintenance of organization charts and employee files.
• Probationary Period administration.
• Co-ordination of temporary staff for all departments, ensuring correct documentation is completed and cleared through the appropriate channels.
• Equipment / software packages used:
• Microsoft Outlook, Word, Excel, PowerPoint.
• AXIA an advantage
Qualifications/Experience:
• Preferably Qualifications / education required in Human Resource field
• Preferably South African citizen
Travel Percentage: None