Oxfam Syria is looking for HR Officer:

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
Recruitment, Induction, and Contracts Management
• Coordinate support, and facilitate delivery of timely recruitment and selection processes
• Ensure completeness of all recruitment documentation (from staff requisition to filed signed contracts
and contract amendments).
• Coordinate and facilitate all on boarding processes and have signed completed schedule filed for
reference. This include ensure new staff undertake all mandatory courses. Welcome new and
transferred employees ensuring that they have the tools and knowledge needed to perform their job
properly and get engaged within the Organization, Assuring the proper arrangements of new staff
equipment’s (ID, laptop, phone …Where applicable)

Timely coordination with the HR Manager in terms of contract extension, end of contract notice and
new contracts.
• Track and monitor Volunteers and Site Engineers contracts along with HUB Field Officer and all needed
documents (paper & electronic files), and ensure payments along with Finance Departments on time
• Prepare and issue service contracts and volunteer agreements in line with required approvals
AM/CHRM

Benefits and Compensation
• Ensure applicable reward policies (R&R, TOIL, HTW etc) are communicated to all staff, keeping updated
of change at all times
• Timely processing monthly payroll changes and submit the same to the payroll focal point
• Advice and participate in benchmark processes with purpose of maintaining adequate, affordable and
attractive reward package.
• Ensure all staff in your respective location have all details related to Social security payments

Performance Management
• Coordinate and facilitate Let’s Talk processes to ensure each staff has agreed annual performance
objectives with clear deliverables, clear success measures, and Learning development.
• Review all completed Performance review and develop Training Program based on the feedback
• Make follow up on performance related gaps as reported from the Let’s Talk sessions in coordination
with the CHRM and AM.
• Provide periodic orientation session to staff so as to understand application of various forms of Let’s
Talk and how this is linked to JPs
• Ensure timely probation appraisal and implement required action.
HR Data Management and Reports
• Timely updating of GOLD in accordance with OGB standards. Ensure data entered into the system is
100%.
• Monthly updating of Organogram to reflect Payroll and GOLD system data.
• Updating of Physical file and ensure all required documents are in the hard copy file and in the GOLD
system.
• Prepare monthly HR reports by 5th of each month, this will include Staff List Tracker, Let’s Talk Tracker,
Field Audit Tracker, Leave Tracker, Timesheet Tracker, Absence tracker and recruitment tracker sharing
all information with HR Manager
• Maintain a file containing job descriptions, staff employment contracts and other relevant documents,
based on guidance provided by the HR Manager and required by Law.

Policies Implementation and Compliance
• Awareness creation for Code of Conduct and all 17 policies attached to it. Conduct periodic refresher
• Ensure application of staff handbook in decision making to enable consistency, fairness, and equity.
• Communicate need for change to any locally developed policy to the Country HR Manager
• Implementation of HR minimum Standards as per the guidance provided by the Country HR Manager
from time to time.
Employee Relations Matters
• In Coordination with the Country HR Manager manage employee relations disputes, complaints and
conflicts in a professional manner with the aim of empowering employees and supervisors to have the
necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner
• Through weekly team meetings remind staff on teamwork, grievances resolution and values of Oxfam
• Report all Employee Relations Matters to the Country HR Manager or through whistleblowing channels. Staff Development, Succession Plans, and Exit Management
• Coordinate all training and development needs, succession planning and talent management, morale
and motivation building, culture and attitudinal development.
• Lead exit management process to ensure seamless and smooth transition for departing employees.
• Conduct exit interviews with exiting staff, generate exit reports, analyze the gaps and share outputs
with HR manager and other stakeholders and suggest improvement plans.
• Management of organisational culture as per the Oxfam Values, report any matter contravene with
Oxfam values and Policies.

An ideal candidate for the role will also be / have:

ESSENTIAL
• Self-Awareness
• Systems Thinking
• Enabling
In addition:

Educational degree: minimum college bachelor's degree.
• Master’s degree in a HR or 3 relevant years of experience in HR
• At least 3-5 years’ experience in a similar role in the HR sector
• Minimum 2 years of experience in the HR field with International Agencies or NGO’s
• Ability to be flexible and travel at short notice up to 2 weeks in any one travel.
• Well-developed interpersonal and team skills and proven ability to be flexible in demanding
situations.
• Competency in use of relevant technology systems (MS Office suite, HRIS)
• Strong interpersonal skills and demonstrated ability to establish effective working relations with
staff, beneficiaries, and other stakeholders
• Commitment to humanitarian principles and action.
• Commitment to Oxfam’s equal opportunity and gender policies.
• Flexibility & adaptability.
• Efficient and organized with strict adherence to confidentiality in all aspects of the work
• Possesses initiative, patience, tact, and able to work with minimum supervision.
• Able to work under pressure and in insecure areas.
• Fluency in Arabic and English (written and verbal)

DESIRABLE
 HR generalist, general experience in HR fields: (recruitment, payroll, compensa