Posting Detail Information Working TitleHR/Payroll Support - College of Engineering Position LocationFort Collins, CO Work LocationPosition qualifies for hybrid/in-office work Research Professional PositionNo Posting Number202500129AP Position TypeAdmin Professional/ Research Professional Classification TitleTechnical/Support II Number of Vacancies Work Hours/Week40 Proposed Annual Salary Range$50,000 - $55,000, commensurate with experience, education, and qualifications Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date03/01/2025 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on02/17/2025 Description of Work Unit The Walter Scott, Jr. College of Engineering ( WSCOE ) at Colorado State University is growing! Work has started on a new laser facility and plans to build the newDon and Susie Law Engineering Future Technologies Buildingare in process. The College is also investing in artificial intelligence with a search for 10 new AI faculty members. The college currently consists of nine (9) departments and schools. + Department of Atmospheric Science + Department of Chemical & Biological Engineering + Department of Civil & Environmental Engineering + Department of Electrical & Computer Engineering + Department of Mechanical Engineering + Department of Systems Engineering + School of Materials Science and Engineering + School of Biomedical Engineering + Cooperative Institute for Research in the Atmosphere WSCOE has approximately 560 regular employees (Administrative Professional, Faculty, and State Classified) and another 750 temporary employees (Graduate Assistants, Non-Student Hourly, Postdoctoral Fellows, and Student Hourly) who come and go per semester and/or academic year. The successful candidate must be legally authorized to work in the U.S. by proposed start date. WSCOE will not provide visa sponsorship for this position. Please visit our website to learn more about the exiting things happening in the college for staff, faculty and students:https://www.engr.colostate.edu/ Position Summary With the college’s continued growth,we are searching for someone with clerical and data entry experience, basic math competency, and a desire to provide exceptional customer service to join our Engineering HR/Payroll Support Team. HR/Payroll Supportstaffare integral members of the College’s Operations team which is housed within the Office of the Dean. TheOffice of the Deanincludes centralized administrative functions supporting the engineering departments, institute, and school with strategic planning, accounting, budgeting, communications, facilities management, human resources, information technology, marketing, payroll transactions, purchasing, research, and travel. HR/Payroll Supportuses email and a ticket system as the primary daily communication with employees, processing a high volume of employee and department requests. This role does not actually process payroll checks. That is done at the University HR/Payroll Department level. The HR/Payroll Support team is responsible for - + Submitting employment-related information into the HR/Payroll System, such as entering, + background check requests + new employee personal information + new hire and/or concurrent assignments + new or updated labor distribution account numbers on employee assignments + suspended or end dates on employee assignments + employee reappointed assignments + changes to scheduled hours and/or salary + 9-month employee summer session assignments + sabbatical leave dates + approved Leave Without Pay forms + transitional retirement information + approved Out-of-Cycle Salary Adjustment forms + leave balances and terminations + annual SALX salary raise data + coordinating new hire onboarding steps with candidates + completing Federal I-9 Employment Authorizations + assisting employees, including international hires, by connecting them with CSU resources + referring to, or entering information into, the Talent Management System ( TMS ) related to recruiting activities + advising department stakeholders on timeclock and payroll processing timelines, policies, and guidelines + running and monitoring timeclock reports The individual in this position reports to the Senior Human Resources Manager, Walter Scott, Jr. College of Engineering. HR/Payroll Supportstaffwork closely with teammates, engineering department staff, and staff within the University Human Resources/Payroll Department to ensure timely processing within payroll deadlines and compliance with procedures, policies, state and federal laws. + The team currently works a hybrid schedule of 3 days in the office and 2 days remote. After the first 90 days of training, a newly hired team member may be eligible for hybrid work based on satisfactory performance and continued leadership approval of the hybrid model. + In your cover letter, please address your experience in each of the required and preferred job qualifications. + The successful candidate must be legally authorized to work in the U.S. by proposed start date. WSCOE will not provide visa sponsorship for this position. Required Job Qualifications + Bachelor’s degreeORa High School Diploma (or GED ) plus two (2) years of general clerical experience + Data entry experience and proficiency + Basic math computation skills, using a calculator, working with percentages and decimals of time and money + Customer service experience + Proficiency with Microsoft Office Suite, or related software Preferred Job Qualifications The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: + Excellent customer service skills which place an emphasis on treating all employees and guests as valued customers + Professional verbal and written communication skills + Experience working in a professional, fast paced environment that requires organization, prioritization, and the ability to meet critical deadlines with extreme attention to detail. + Ability to change focus quickly between tasks and systems to maintain a high level of efficiency + Analytical and critical thinking skills, able to identify errors, troubleshoot processing and system issues, and make resolution recommendations + Ability to work independently as well as a critical member of a team + Demonstrated experience working with diverse populations Diversity Statement Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes. Essential Duties Job Duty CategoryCustomer Service Duty/Responsibility + Provide a high level of customer service by interacting with others in a polite and professional manner. + Decide how to prioritize daily requests based on urgency, importance, and stakeholder. + Communicate constructively, keeping lines of communication open, while working in a close team environment. + Ensure professional and discrete handling throughout the college of confidential information and controversial issues. + Use solid judgement and decision-making. + Determine correct course of action for processing pay and advise parties on how to resolve problems. + Determine if adequate onboarding information has been obtained ( OEO /HR approvals, signed offer letters, contracts, background check completion, etc.) and is within compliance before proceeding to complete the hire. + Coordinate new hire onboarding steps with candidates. + Complete Federal I-9 Employment Authorization meetings with new hires. + Assist employees, including international hires, by connecting them with CSU resources. + Draft and send email reminders to college distribution lists for payroll-related deadlines. + Collaborate with other departments to stay current on processing guidelines and procedures for the different employment categories such as administrative professionals, graduate assistants, faculty, postdoctoral fellows, state classified, student employees, and temporary non-student hourly employees. + Serve as a functional advisor to users of the HR/Payroll System. + May act as Search Committee Support or Applicant Manager, as needed, if workload allows. + Attend training events and meetings as needed. + Other duties may be assigned when needed. Percentage Of Time25% Job Duty CategoryData Entry/Transaction Processing Duty/Responsibility + Use email and a ticket system as the primary daily communication with employees to accurately process a high-volume of requests. + Prioritize and control quality of daily processing tasks to ensure efficiency and timeliness of transactions. + Enter employment-related information into the HR/Payroll System, such as entering, + background check requests + new employee personal information + new hire and/or concurrent assignments + new or updated labor distribution account numbers on employee assignments o suspended or end dates on employee assignments + employee reappointed assignments + changes to scheduled hours and/or salary + 9-month employee summer session assignments + sabbatical leave dates + approved Leave Without Pay forms + transitional retirement information + approved Out-of-Cycle Salary Adjustment forms + leave balances and terminations + annual SALX salary raise data + other information when required + Initiate Past Period Distribution Adjustment ( PPDA ) requests to change payroll data and/or labor distributions after pay periods are closed. + Track progress and workflow of entries, follow-up when needed, and check quality and completeness of final product. + Monitor bi-weekly and monthly payroll time clock reports for timesheet entry, leave approvals, send reminder emails to supervisors and departments, and enter changes as needed to ensure compliance. + Generate and distribute monthly reports to department contacts and process requested actions related to employee suspended assignments, end dates, student employment, I-9 expiration dates, etc. + Handle stop payments and send requests for special checks working with the Payroll Department and employee. + Research any over or under payroll payments and process corrections, as needed, working with University HR/Payroll Department. + Follow all processes and procedures related to employment and data processing established by the University and College of Engineering. + Other duties may be assigned when needed. Percentage Of Time60% Job Duty CategoryReporting and Data Verification Duty/Responsibility + Verify Talent Management System ( TMS ) Hiring Proposal data for accurate data entry into HR/Payroll System, ensuring compliance with CSU policies. + Verify payroll data to ensure employees are paid accurately and in a timely manner. + Run employment-related reports monthly, review data for accuracy, correct errors, troubleshoot problem areas so they do not reoccur, and strive to meet data integrity standards. + Research payroll and salary discrepancies with appropriate parties. Coordinate with University HR/Payroll Department to resolve issues. + Ensure personnel documents received are properly saved in employee’s electronic personnel file, including offer letters, contracts, resignation/retirement emails/letters, reappointment and/or salary increase letters, etc. + Notify management in a timely manner of errors in data, requests, or general work. + Recommend solutions to improve data integrity and remove future errors. + Other duties may be assigned when needed. Percentage Of Time5% Job Duty CategoryService and Outreach Duty/Responsibility + Provide service outside the scope of normal job duties, such as committee work, commission and/or council membership, serving as an advisor, coach, collaborator, mentor, or on a task force, community and/or civic engagement, search committee activities, participation in professional organizations to advance the university and/or college’s scholarly and academic reputations, and volunteer (e.g., assist with commencement, conferences, fairs, move-in days, college and university events outside of immediate job responsibilities, etc.). Percentage Of Time10% Application Details Special Instructions to Applicants To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references.In your cover letter, please address your experience in each of the required and preferred job qualifications. If not included, your application may not move forward in the search process. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) Search ContactRenee Hirschenhofer, Renee.Hirschenhofer@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). + * The successful candidate must be legally authorized to work in the United States by the proposed start date. The Department will not sponsor a visa for this position. Will you be legally authorized to work in the United States by the proposed start date? + Yes + No Applicant Documents Required Documents + Cover Letter + Resume or CV Optional Documents