Return to Job Search HR-Workplace Solutions Spring Intern

Under the direction of the Manager, the Workplace Solutions Intern is responsible for coordination and recordkeeping for programs such as, but not limited to, workers' authorizations/immigration, background checks, Record of Employment, and technology development.

Internship Schedule
This internship will require working 15-25 hours per week and will run through the spring semester, from February 3rd to April 11th.

ESSENTIAL DUTIES:

Reasonable and predictable attendance is essential.Assist with background checks and motor vehicle reports.Communicate effectively, verbally and in writing.Conduct background checks, motor vehicle reports and drug/alcohol testing according to policy.Collaborate with Third Party Vendors to ensure information is distributed accurately.Maintain strict confidentiality with employee records and information.Ensure completed assignments meet deadlines and follow all regulatory, corporate, and departmental standards.Provide assistance to other Departments and Business Units, after coordinating with the Manager.Stay abreast of new and changing regulations, review and update any all materials and trainings.Provide accurate quality customer service and information for all inquiries via phone, fax, mail or e-mail.Perform additional duties as assigned.

EDUCATION/TRAINING REQUIREMENTS:

High school or equivalent

SKILLS/REQUIRED KNOWLEDGE/TOOLS:

Must have excellent communication skills (written and verbal), logic, reasoning, and strong interpersonal skills.Must pay attention to detail and have the ability to listen. Must be proficient in accuracy of work performed.Must successfully implement time management skills with competing priorities.Must possess the aptitude to work in a computerized environment, using a variety of software packages such as MS Word, Excel, and Open Office.Must be able to multi-task and shift priorities as needed due to work demand. Interpret, implement, and maintain a program.

Tools/Machinery:

Must be able to operate standard office machinery such as a single or multi-line telephone, Personal Computer (PC) and mainframe computer terminal, fax machine, photocopier and 10 key.Use of PC and telephone more than 50% daily.

CONTACTS:

Frequent contact (written/verbal) with higher-level management to discuss sensitive situations.Daily contact with team members, supervisors and managers by telephone, electronic mail, fax, and in person to provide results and recommendations.

WORK ENVIRONMENT (CONDITIONS):

Office environment, with or without accommodations.

CONFIDENTIALITY:

This position regularly works with confidential data.

MENTAL REQUIREMENTS (with or without accommodations):

Mental requirements include, but are not limited to, the ability to concentrate, cope with stress, adapt to and stay alert in a business environment.

PHYSICAL DEMANDS (with or without accommodations):

The work is sedentary. Typically, the person may sit comfortably to do the work.There may be some walking; standing; bending; carrying of light items such as papers, books, small parts driving an automobile, etc.No special physical demands are required to perform the work.

U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.