Job Title: HRIS Data Specialist

Who We Are: United States Cold Storage (USCS) is dedicated to advancing, innovating, and serving companies seeking "Best in Service", facilities, and logistics in the cold chain. We are an employee-focused, equal opportunity employer and would love to have you join our team.

The Job Details:

As an HRIS Data Specialist, you will play a critical role in maintaining and optimizing our Human Resource Information System (HRIS) overall. This includes ensuring accurate data entry and integration across systems, creating reports to monitor data accuracy and quality, and supporting internal processes and compliance. You will also handle system configuration and updates to keep the HRIS running smoothly and aligned with business needs.

This is an exciting opportunity to gain experience at the intersection of HR, management information system and BI (Business Intelligence).

Responsibilities:

Oversee and maintain optimal function of the organization’s internal HR information services systems, which includes database management, integrations, maintenance, and upgrades to applications, systems, and modules. Maintain and update employee data in the HRIS, ensuring accuracy and data integrity. Assist in integrating HR systems and ensuring data flows smoothly between platforms and vendors. Perform routine HR and Benefits data audits and validation to ensure compliance and data quality. Use data and reporting to identify discrepancies between original data entries and subsequent changes within the system. Oversee and maintain internal system files, tables, codes, integrity, and security. Ensures system compliance with data security and privacy requirements. Generates reports/queries, including writing, maintaining and supporting a variety of reports or queries utilizing appropriate reporting tools such as Cognos BI and Excel. Assists in the development of standard reports for ongoing customer needs. Provides production support, including researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements. Assists in implementations, modifications, software upgrades and applications to meet changing business and technology needs. Collaborate with HR and IT teams to troubleshoot system issues and improve system functionality. Collaborate with HR staff to identify the improvements and enhancements needed to existing information services and databases; recommend and implement solutions. Serves as representative and liaison between HR, Information Services, external vendors, and other stakeholders for HR database design and implementation projects. Maintains knowledge of trends and developments in data management and security, HR technology, and HRIS applications. Assists with projects and process improvement, including applying change management experience to facilitate movement to new levels of quality.  Assists with training, including developing user procedures, guidelines and documentation. Trains clients on new processes/functionality. Trains new system users. Participates in user group meetings/conferences.

The Job Specifics:

Location, Department and Work Hours: Camden, Human Resources Reports To: HRIS Manager Travel Amount: As needed Job Type, EEO, and Job Code: Full-Time, Exempt Salaried, Bi-Weekly Paid Salary Range: $60,000.00 - $75,000.00 per year.

Education:

Bachelor’s degree in computer science, Information Systems, Data Analytics, Business Intelligence or related field, or equivalent work experience required. 

Qualifications:

Minimum of 1 year of experience working with data such as data cleaning and validation, ensuring data integrity and quality. Familiarity with HRIS platforms (e.g., UltiPro/UKG, Kronos, Dimensions, Workday, SAP SuccessFactors, ADP, etc.) is a plus. IBM Cognos, Tableau or SQL Coding experience preferred. Advanced Excel experience required (Pivot Tables, VLOOKUP’s, Charts and Analytics, etc.). Understanding of system integrations/file feeds preferred. Understanding of data integration and reporting tools (e.g., Excel, Power BI, Tableau). Strong analytical skills and ability to work with large datasets. Strong attention to detail and commitment to maintaining data accuracy and confidentiality. An appetite to learn and continuously improve own personal development/ skills and business knowledge.

Other Abilities You Will Need to Have: The physical demands described below are representative of those required of an individual performing the essential duties of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties.

Good arithmetic, reading, and typing skills. Sit and/or stand for extended periods of time. Be able to see, speak and hear. Ability to work overtime as needed. May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities. Understand and follow verbal instruction, written instruction and company policies. A starter that can work independently and coordinate with others. Always follow safety procedures. Ability to manage stress and productivity guidelines.

The Standard Details:

Always maintain a professional manner in appearance and communications. Participate in staff and/or customer meetings if required. Initiate action to prevent the occurrence of any non-conformities relating to product, process, and quality systems.  Identify and record any issues relating to product, processes and/or quality. Initiate, recommend, or provide solutions through appropriate channels. Verify the implementation of solutions. Always follow posted security procedures while in the building. Participate in Safety and Educational Training.

Things We Need to Mention:

The above job description may not include all the tasks necessary to complete the job. Job functions may vary based on the area of operation. The job description is a list of the most common tasks the associate will be required to perform in that job area. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

Other Benefits Include:

Medical, Dental, Vision, Prescription, Legal Insurance, Pet Discount, Critical Illness, Accident Insurance, Hospital Indemnity, Long Term Care + Permanent Life Insurance, Identity Theft Protection, Short Term Disability Insurance, Long Term Disability Insurance, Supplemental Disability Insurance, Basic Life Insurance, Accidental Death and Dismemberment Insurance, Supplemental Life Insurance, Supplemental Spouse Life Insurance, Child Life Insurance, Loan Solution, Health Flexible Spending Account, Dependent Flexible Spending Account, Telemedicine, Virtual Primary Care, Prescription Savings Plan, Prescription Specialty Copay Assistance Program, Weight Management Program, Chronic Condition Management, Care Navigator Program, 24/7 Nurse Line, Expert Medical Opinion, Precious Additions Maternity Program, Health Advocacy, Employee Assistance Program, Digital Cognitive Behavioral Therapy, Digital Physical Therapy, Behavioral and Mental Health Platforms, Auto and home discount program, Secure Travel Protection, Discount Programs, 401(k) plan, Education Assistance, Paid Time Off, Referral program & Commuter Benefit (NJ ONLY).