About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 7,000 professionals around the world who work with clients to optimize their business, improve their operations, and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman’s thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press.  Our clients are the CEOs and executive teams of the top Global 1,000 companies.

About Lippincott

Lippincott is a brand, experience, and marketing consultancy. We have a passion for solving our clients’ toughest challenges with a proven combination of strategic rigor and design excellence. A pioneer since 1943, we have shaped some of the world’s most iconic brands and experiences.​

Visit our website for more details about Oliver Wyman and Lippincott: www.oliverwyman.com / www.lippincott.com

Job Overview:

We are seeking an organized and detail-oriented Human Capital Coordinator to remotely support the People Services Team at Lippincott based in the U.S. As part of the People Services team, the Human Capital Coordinator plays a critical role in creating and maintaining employee files, entering data requests for input into the HRIS Workday (i.e. recording employee status change requests), tracking time-off information, supporting the career review process and acting as a point of contact for people services related questions to Lippincott’s employees globally.

The Human Capital Coordinator will be required to work from the Mexico City office at least two days per week.  

*PLEASE SUBMIT CVs IN ENGLISH*

Key Responsibilities:

Human Capital operations

Create and maintain employee electronic files

Work with OW HC Ops representative to update employee data information in Workday

Create ET transactions for: new hires, terms, ICs, salary increases, special bonus payments, transfers, dept/title changes, LOAs

Track vacation information for all US employees

Submit monthly CA sick time report

Update and maintain master vacation tracker

Upload annual accrual file and input accrual information for new hires throughout the year

Post holiday office closings on People Services teams channel, etc.

Maintain Global holiday calendar

Coordinate LOA process for maternity, paternity, and unpaid leaves

Post baby announcements on People Services Teams channel

Coordinate transfers, relocations, anywhere month requests (work with OW compliance committee on approvals, update tracking sheets)

Maintain relevant systems and trackers with active employees (HR staff summary, intranet people page, culture amp, anniversary reports)

Re-verify I9s as needed for employees on visas

Maintain People Services team budget tracker

Complete verification of employment letter requests & provide information to OW for unemployment claims

Track Independent Contractor information for compliance trainings (ask MMC to remove them from lists quarterly)

Post and maintain labor posters for NY office

Answer employee questions and help with ad-hoc employee requests

Benefits administration

Maintain and update new hire benefits presentation

Present benefits overview to new hires

Create and send out comms for benefits annual enrollment (host annual lunch & learn)

New hire onboarding

Work closely with TA specialist on the onboarding process for new hires

Mobility & immigration support

Collaborate with OW Global mobility team on immigration needs (job postings, obtaining approvals, etc.)

Performance management process

Create PowerPoints for review meetings (including pulling data from Halogen to populate slides)

Enter project review and upward feedback providers into Halogen

Create upward feedback spreadsheets

Track timesheet compliance as well as any related timesheet compliance items (data gathering, running reports, etc.)

Pull summary reports from Halogen (project reviews, upward feedback)

Help with logistics for career review meetings (send out calendar invites, reserve conference rooms, order catering)

Update employee records as needed; add new titles for promotes, update manager and advisors as needed

Add new hires to system

Additional tasks as needed

Experience Required:

Bachelor’s degree or equivalent experience

Entry level role with prior Human Capital (HC) experience or working in an administrative HC position for 3-5 years.

Knowledge of local labor law regulations a plus

English fluency required, both written and spoken

Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Skills and Attributes:

Customer Service Oriented

Problem Solver

Able to multi-task

Able to maintain and respect confidentiality

Able to meet deadlines

Willingness to learn

Hands-on

Organized

Attention to detail

Proactive

Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.