Human Resource Specialist/Payroll - 62000424 Date: Jan 17, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 845097 Agency: Military Affairs Working Title: Human Resource Specialist/Payroll - 62000424 Pay Plan: SES Position Number: 62000424 Salary: 53,000.00 Posting Closing Date: 01/23/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Department of Military Affairs *** OPEN COMPETITIVE*** APPLICATION DEADLINE: 11:59 p.m. on closing date VACANCY # 62000424 WORK LOCATION: SAINT AUGUSTINE, FL ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA) The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida. OUR BENEFITS INCLUDE: + Health Insurance + Life Insurance + Dental, Vision, and Supplemental Insurance + Retirement Benefits + Vacation and Sick Leave + Paid Holidays + Opportunities for Career Advancement + Tuition Waiver for Public College Courses + Training Opportunities + For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com + CONDITIONS OF EMPLOYMENT: + New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening. + New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. + The Department of Military Affairs is paid on a monthly basis. + As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications. *NOTE* To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history. MINIMUM REQUIREMENTS: + A Bachelor's Degree from an accredited College or University in Business, Human Resources, or a related field AND Two (3) years of Human Resources or related experience; OR + An Associate's Degree from an accredited College or University with major coursework in Business, Human Resources, or a related field AND Four (5) years of Human Resources or related experience; OR + A High School Diploma AND Six (7) years of Human Resources or related experience DUTIES AND RESPONSIBILITIES: Payroll/Compensation + Prepare & process salary refund via FLAIR monthly to include On-Demand payments as needed & ensure agency maintains payments within limitations. + Send out notices of overpayment occurrence to current and past employees & set up payroll deductions via People First and collections agency. Provide monthly reports of salary recoupment due to overpayment. + Submit collection and retroactive packets to BOSP for processing. + Process Basic Allowance for Housing (BAH) for CSEs monthly. + Monitor and process Temporary Pay increases and ensure all documentation is in order for Personnel File. + Process all leave payouts upon employee separations or retirements. + Process all Firefighters overtime payments manually via People First to include supplemental incentive pay. + Monitor supplemental payouts & cancel any warrants to avoid overpayments. + Administer accurate compensation & benefits changes associated with personnel transactions including merit increases, promotions, transfers, demotions, terminations, leaves of absences, military orders, overtime, on-call payments, process FLSA payouts at the end of the year. + Ensure payroll actions in FLAIR are accurate, in compliance with BOSP and processed in a timely manner. + Provide salary analysis to Director and Deputy Director for review and implementation. Time & Attendance + Perform monthly reports to ensure all timesheets are completed. + Ensure agency is using correct attendance codes and communicate leave codes when authorized. + Provide technical assistance, verification, & validation by conducting audits, leave pro-ration payouts, resolving over/under payments & miscellaneous programs. + Perform monthly audits, ensuring accuracy of all types of leave usage. + Apply the federal laws under FLSA, FMLA, & USERRA consistently & accurately with organized documentation; track hours; proper timesheets submission; communicate with supervisor & employee on status. + Manage FMLA for employees, ensuring proper documentation and attendance is tracked. + Review military orders and accurately apply rules to discern proper status is reflected on the timesheets; always seek a second review. + Ensure LWOP is tracked and authorized to prevent overpayment. + Manually track all firefighters’ timesheets & provide timely updates of accruals. + Request and manage Donated Sick Leave when necessary. Retirement/Benefits + Provide information from Florida Retirement System (FRS), guidance forms and Helpline. + Assist employees with Benefit information. + Complete payouts within required time. Workers Compensation + Digitally file all workers compensation claims. + Coordinate with employee & supervisor to ensure all parties involved follow restriction guidelines & accommodations, if any. + Ensure timesheets are properly documented with correct codes, especially if employee reports on the Risk Management payroll. + Coordinate with DFS Risk Management any requirement they need, to include wage statements. + Monitor time and attendance with correct input of codes. + Ensure Safety Consultant is notified and informed of all accidents and injuries. Policy Development, Interpretation, & Administration: + Assist the HR Director and Deputy Director in reviewing, recommending, interpreting, & enforcing compliance of state and agency HR Policies. + Takes proactive approach & accountability for researching, analyzing, & overseeing implementation of HR policies that impact DMA employees; ensure consistent, timely, & accurate technical assistance when implementing & interpreting rule, policy, & procedures. Employee Relations: + Demonstrate behavioral/competency standards of an HR Professional at the relevant level. + Demonstrate DMA advocacy when communicating with internal & external customers. + Assist in personnel functions regarding disciplinary procedures, appropriate counseling and correspondence documentation pertaining to HR management. Development & Training: + Conduct Supervisory Training relating to Attendance, FMLA, etc. + Assist in assessing, identifying, conducting, and recommending training needs. + Continues HR and professional related training through various resources. + Ensure cross-training against other HR Specialist positions. All Other Duties as Assigned KNOWLEDGE, SKILLS, AND ABILITIES: + Knowledge of the basic principles of personnel administration. + Knowledge of the principles and techniques of effective communication. + Knowledge of the methods of data collection. + Knowledge of management principles and practices. + Ability to plan and organize work. + Ability to research + Ability to manage a personnel program. + Ability to communicate effectively. + Ability to establish and maintain effective working relationships with others. + Ability to gather, analyze and present facts, communicate effectively (both orally and in typing), using tact and courtesy and possess the ability to plan, organize work, and meet deadlines. + Ability to organize data into logical format. + Ability to compose correspondence. + Ability to solve problems and make decisions. + Ability to work independently. + Ability to understand and apply applicable rules, regulations, policies, and procedures relating to personnel program functions. + Ability to prepare reports relating to personnel program functions. + Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems. SPECIAL REMINDERS: The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: ST AUGUSTINE, FL, US, 32084 JACKSONVILLE, FL, US, 32202 JACKSONVILLE, FL, US, 32204 JACKSONVILLE, FL, US, 32205 JACKSONVILLE, FL, US, 32206 JACKSONVILLE, FL, US, 32207 JACKSONVILLE, FL, US, 32208 JACKSONVILLE, FL, US, 32209 JACKSONVILLE, FL, US, 32210 JACKSONVILLE, FL, US, 32211 JACKSONVILLE, FL, US, 32212 JACKSONVILLE, FL, US, 32216 JACKSONVILLE, FL, US, 32218 JACKSONVILLE, FL, US, 32219 JACKSONVILLE, FL, US, 32221 JACKSONVILLE, FL, US, 32222 JACKSONVILLE, FL, US, 32224 JACKSONVILLE, FL, US, 32225 JACKSONVILLE, FL, US, 32226 JACKSONVILLE, FL, US, 32231 JACKSONVILLE, FL, US, 32244 JACKSONVILLE, FL, US, 32246 JACKSONVILLE, FL, US, 32250 JACKSONVILLE, FL, US, 32254 JACKSONVILLE, FL, US, 32256 JACKSONVILLE, FL, US, 32259 JACKSONVILLE, FL, US, 33207 PALM COAST, FL, US, 32137 PALM COAST, FL, US, 32164 SAINT AUGUSTINE, FL, US, 32085 ST AUGUSTINE, FL, US, 32080 ST AUGUSTINE, FL, US, 32086 ST AUGUSTINE, FL, US, 32092 ST AUGUSTINE, FL, US, 32095 STARKE, FL, US, 32091 STARKE, FL, US, 32608 Nearest Major Market:Jacksonville