Founded in 1998, ICES Inc. is a human services company serving individuals with cognitive disorders, mental illness, and those on the autistic spectrum. Our caring human service professionals focus on the individuals’ personal strengths to make the most of valuable community resources while promoting respect and dignity of all. We serve individuals in private residences, respite facilities emergency placements, community work sites, training centers, supervised living arrangements, and our own state-licensed group homes. Connecticut Transportation Solutions, LLC (CTS) provides top quality transportation services for a variety of clients, such as special needs students and adults, school systems, state agencies as well as private clients. High Level Job Description: Under the direction of the Human Resources Generalist, the Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department. The Human Resources Assistant will provide HR support to both ICES, Inc, and CTS employees, in all locations. To be successful in this role, the incumbent must be a professional able to work with multiple priorities, be flexible, want to learn and enable our team members to be their best. This position may require interoffice travel. Supervisory Responsibilities: + None Job Responsibilities: + Maintains accurate and up-to-date human resource files, records, and documentation by way of scanning and uploading into the company’s HRIS system + Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR team member + Maintains the integrity and confidentiality of human resource files and records contained in the Company’s HRIS + Provides clerical support to the HR department including scheduling meetings, mailing of documents, checking for and distributing incoming mail, ownership of the HR Department email and voicemail accounts + Processes employment verifications received from outside employers or background screening vendors + Conducts or assists Recruitment Specialist with new hire orientation including issuing of employee key fobs and securing other credentials as needed + Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, open house/job fairs etc. + Assists with planning and execution of both companies Safety Committee meetings + Runs background checks at the request of Human Resources Generalist and Cooperate Trainer + Assists in the disciplinary action process within the company’s HRIS system + Assists with making changes to employees’ status or position within the company’s HRIS system + Assists with administering FMLA and other leave options to staff upon request, and completing all parts of those processes + Running reoccurring reports and completing processes associated with those reports + Performs other duties as assigned Competencies / Skills Required: + Strong organization skills + Ability to work independently and as a team member + Strong verbal and written communication skills + Initiative / results oriented + Excellent interpersonal and coaching skills + Evidence of the practice of a high level of confidentiality + Professionalism + Analytical skills + Resourcefulness + Understanding of local, state, and federal laws + Process and procedure documenting skills + Strong presentation skills Qualifications   + High School Diploma/GED required, associate’s degree in related field preferred + Minimum of 1-2 years administrative/clerical office experience required + Human resources experience a plus + Basic knowledge of Microsoft Office 365