**Human Resources Coordinator** **Requisition Number:** 62142 **Location:** Boulder Colorado **Employment Type:** University Staff **Schedule:** Full Time **Posting Close Date:** 27-Feb-2025 **Date Posted:** **Job Summary** The College of Engineering and Applied Science (CEAS) Dean's Office HR Team provides operational support and guidance to all CEAS departments and programs and is responsible for ensuring the overall operational effectiveness and efficiency of the college's HR processes. CEAS currently comprises more than 20 departments, programs, and centers; more than 400 faculty and 300 non-faculty employees and is growing. The **Human Resources Coordinator** will serve as professional support within the College of Engineering and Applied Science Human Resources team, and will have oversight over all temporary and student hires in the college. This role will also provide assistance with regard to onboarding/offboarding, recognition programs, events, and training verification, while leading compliance with college, university, and state policies and procedures. The Human Resources Coordinator will also be responsible for working closely with the CEAS Human Resources team on leading special projects. This position formally reports to the Sr. Director of Engineering Human Resources in the Dean's Administrative organization. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. **Who We Are** Founded in 1893, the **College of Engineering and Applied Science** at CU Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs. The college's mission is to generate new knowledge in engineering and related fields, and to equip students from a diverse set of backgrounds to become leaders and citizens responsible for the betterment of individuals and society. Our vision is to be a recognized world leader for excellence and innovation in engineering research and education, with an emphasis on inclusive excellence, active learning and global society. **What Your Key Responsibilities Will Be** **General Administration** + HR Inquiries and People Maintenance + Maintain and check CEAS HR Shared inbox daily. + Respond to and work through all general inquiries that come in to our shared inbox. + Forward emails to CEAS HR team members, as appropriate. + Respond to HR administrative questions as appropriate. + Provide employee Assistance with basic HR processes like the time and attendance tool. + Conduct weekly Email Listserv Audit. + Add all new faculty & staff members to the appropriate listservs for CEAS. + Remove any departed faculty & staff members from appropriate listservs. + Support HR team with electronic document filing, reporting, and data analysis. + Support HR generalist in employee file backlogs. + Provide reports and light analysis for HR team requests. + Maintain training and non-compliance training spreadsheets. + Troubleshoot issues, find solutions, etc. where appropriate or escalate to the appropriate HR Generalist. + Training Audits + Complete Training Compliance Audits on a quarterly basis, send communications with clear instructions to non-compliant employees and enlist HRLs for support for: + "Discrimination & Sexual Misconduct" + "Information Security Awareness" + "Fiscal Code of Ethics" + Merchandise + Manage HR merchandise orders, requests, inventory, and associated budget. + Coordinate with merchandise vendor to order items; process payments appropriately. + Manage & Organize CEAS HR storage closet; restock supplies as needed; maintain inventory of supplies. + Event Support + Provide support for events such as new hire orientations activities for HR Generalists including: + Coordinate catering for breakfast, breaks, and lunch. + Assist with the procurement and preparation of materials and supplies such as preparing gift pages, giveaways, etc. + Make reservation of space, coordination of speakers, extending invitations, and coordinate the event setup/cleanup with facilities. **Employee Hiring, Onboarding, Orientation** + Support HR Generalists in leading all "day 1" onboarding, offboarding, and support for CEAS Dean's Office employees + Ensure hiring managers have onboarding and offboarding tools and answer any questions for staff, students, temps for Dean's office. + Ensure hiring managers have completed "day 1" actions to prepare new hires. + For Dean's Office Administrative employees, contact individuals for their headshot & bio for monthly/bi-monthly welcome announcement. + Support questions regarding updating Dean's Office Org Charts in Visio. + Provide new staff member welcome/onboarding support. + Assist with updating and completing staff profile information. + Add new staff members to our CEAS HR shared calendar along with subsequent anniversaries. + Send out welcome emails; create and deliver welcome bags; send out anniversary emails. + At new hire and throughout the year, audit the collection and archiving of hybrid work agreement forms for all new staff members. **Anniversaries, Employee Recognition and Staff Incentive Awards Support** + Send out daily anniversary emails to employees and their supervisors. + Create & submit monthly requests for the Commitment to Excellence Awards (C2EA), Staff Incentive Awards (SIA), Employee Recognition Awards (ERA). + Maintain and pull data from tracker for each month's employees; manage and update the tracker for the current year's anniversaries (5,10,15,20) and recognition programs. + Facilitate communication with departments to solicit and confirm awards. + Submit requests to CEAS Finance for processing and track the status. + Communicate information with employees' supervisor and employee as needed. + Manage the monthly processing and delivery of all Awards + Ensure quality management on name spelling and title for awards. + Order and pick up awards from vendors; manage payment and P-Card documentation for these payments. + Draft & print ERA certificates and route for signatures; coordinate delivery of all ERA certificates and plaques. + Include award announcements in each CEAS HR monthly newsletter. **Other Duties** + Undertake other duties and responsibilities as assigned. + Stay apprised and current on relevant University and State of Colorado policies and procedures. + Participate in professional development activities and serve on unit, college or campus committees as applicable. + Recommend and implement process improvements to increase department efficiency. + Document all processes and procedures making them accessible to team members. **What You Should Know** This position may be eligible for a hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy (https://www.colorado.edu/engineering-facultystaff/rules-policies/college-hybrid-work-policy) . A typical schedule is Monday - Friday, 8am - 5pm, with a minimum of 3 days a week working on-campus. **What We Can Offer** The starting salary range for this position is $50,000 - $62,500. Relocation assistance is available within department guidelines. **Benefits** The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) . **Be Statements** Be resourceful. Be impactful. Be Boulder. **What We Require** + Bachelor's degree or equivalent combination of education and experience related to a Bachelor's degree. + Two or more years of experience in higher education, human resources, or related administrative or coordinator procedures. **What You Will Need** + Demonstrated ability to effectively communicate verbally and in writing, informally and formally. + Ability to handle multiple tasks at once, and balance interruptions. + Solid attention to detail and accuracy. + Critical thinking and problem solving skills. + Proficient in Microsoft applications, including Word and Excel. + Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty and staff from around the world. **Special Instructions** To apply, please submit the following materials: 1. A current resume. 2. A cover letter that briefly describes how your background and experience align with this position. You may be asked for references at a later time. Please apply by **February 27, 2025** for consideration. _Note:_ Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) . In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. **To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Human-Resources-Coordinator/62142 (https://apptrkr.com/6005369)** Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/) jeid-dc483abc38931d4aa0e136d3336801f7 The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.