Human Resources Coordinator
City of Austin
Position Information Position Information Posting Title Human Resources Coordinator Job Requisition Number COA093175 Position Number 104084 Job Type Full-Time Division Name Animal Services Admin Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to job, plus five (5) years of related HR experience, including year (1) of experience in a lead/supervisory capacity. Experience may substitute for the education up to the maximum of four (4) years.
Licenses and Certifications Required:
None. Notes to Applicants Austin Animal Center Main BuildingWho Are We?
Austin Animal Center‘s mission is to enhance the lives of pets and people by preventing animal homelessness, to help lost pets find their way home or find new homes, to provide education and resources to preserve the human-animal bond, and to administer animal-related ordinances to ensure public and animal safety, all while achieving a 95% live outcome rate for sheltered pets.
What’s the Job?
The City of Austin Animal Services Office is recruiting for a Human Resources Coordinator to serve as the department’s primary point of contact for administering day-to-day human resources programs and services.
The Human Resources Coordinator will provide the department with direct support on a broad range of HR matters including full-cycle recruitment, employee relations, worker’s compensation, benefits administration, leave management and human resources administration. This role will collaborate with leadership/management on strategic planning, organizational development, change management and serve as a subject matter expert on HR practices, policies, procedures and compliance.
The individual selected for this position should possess discretion in handling details of a highly confidential and sensitive nature. They should be collaborative, as well as assertive and confident, model professional demeanor and integrity and demonstrate a strong sense of urgency as the role acts as an extension of the leadership team. They must have the ability to prioritize and manage competing demands and deadlines in a fast-paced environment, have excellent time management and organizational skills, as well as attention to detail. They should also have excellent business writing, proofreading, and communication skills.
Why work here?We offer outstanding benefits including several health and welfare benefits such as low-cost medical, dental, vision, paid leave, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.
Regarding Your Application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A résumé is required but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.
If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference.
If you are selected for hire: You must provide proof of education which may include your official college transcript, High School diploma, GED or equivalent degree. A Criminal Background check (CBI) will be conducted.
Additional Information: Animal Service Office worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ASO worksite – including construction sites, parking lot, or in any personal vehicle located on the premises. This position may require travel during the workday.
Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Please note, this posting may close any time after 7 days. Pay Range $37.63 – $47.98 Hours Monday through Friday
Hours flexible based on business needs.
Alternative work schedule available. Job Close Date 02/20/2025 Type of Posting External Department Animal Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Animal Center, 7201 Levander Loop Bldg A 78702 Preferred Qualifications Preferred Experience: Direct experience in full-cycle Talent Acquisition, Employee Relations, Compensation, Leave Management, Worker’s Compensation, Recruitment, and Human Resources Administration. Experience providing support and counsel to management as a strategic business partner on HR process improvement, performance measures, project management and strategic planning. Prior experience in a public sector or union environment. Prior experience with Workday or UKG. Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Collaborates and serves as strategic partner to senior leaders and management on HR programmatic analysis, with the achievement of objectives and in resolution of complex HR-related issues providing direct operational oversight, advice, and analytical support within the assigned department. Communicates HR information to management and others, as needed. Serves as a subject matter expert providing guidance and monitoring compliance with applicable systems, policies, procedures, strategies, process work flows, and regulations; and monitors compliance with policies, regulations, laws, and program objectives. Serves, as necessary, as a liaison and advisor within department and between the Human Resources Department (HRD) and other City departments, agencies, and other external organizations, groups, and representatives. Coordinates, collaborates, leads, and participates in HR initiatives and programs with other divisions in the department, cross-functional teams, and City HRD. Ensures implementation and administration of assigned projects, performs quality checks of program-related data and personnel, prepares and reviews reports to monitor and communicate performance results, and guides stakeholders. Partners with and supports senior leader(s) to implement enhancements, to improve policies and procedures, and to provide solutions and recommendations for practice and process improvements, operational efficiency, and service quality. Participates, as necessary, in the preparation and monitoring of budget and contracts/contractors and implementation of the departmental budget; and recommends and justifies capital expenditures. Investigates and responds to complaints from managers and employees, and makes recommendations. Monitors program, departmental, Local, and national trends; identifies training needs and solutions; works cross-departmentally to create best practices; conducts research to support new policy and procedure development; and develops and implements standard operating practice, policy, and procedure, as necessary.
Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of HR and departmental processes, techniques, and methods. Knowledge of assigned HR functional areas. Knowledge of practices and methods related to coaching, program administration, management, and leadership development. Knowledge of Federal, State, and Local laws and ordinances governing personnel and employment practices. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to maintain up-to-date knowledge/education as it relates to HR, the operations of the City, and/or its departments. Ability to understand key, cross-functional business issues to resolve issues through conflict management and coaching. Ability to analyze HR business needs and develop short- and long-range plans. Ability to handle hostility, conflict, and uncertain situations. Ability to work with frequent interruptions and changes in priorities. Ability to train others. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain effective communication and working relationships with City employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Licenses and Certifications Required:
None. Notes to Applicants Austin Animal Center Main BuildingWho Are We?
Austin Animal Center‘s mission is to enhance the lives of pets and people by preventing animal homelessness, to help lost pets find their way home or find new homes, to provide education and resources to preserve the human-animal bond, and to administer animal-related ordinances to ensure public and animal safety, all while achieving a 95% live outcome rate for sheltered pets.
What’s the Job?
The City of Austin Animal Services Office is recruiting for a Human Resources Coordinator to serve as the department’s primary point of contact for administering day-to-day human resources programs and services.
The Human Resources Coordinator will provide the department with direct support on a broad range of HR matters including full-cycle recruitment, employee relations, worker’s compensation, benefits administration, leave management and human resources administration. This role will collaborate with leadership/management on strategic planning, organizational development, change management and serve as a subject matter expert on HR practices, policies, procedures and compliance.
The individual selected for this position should possess discretion in handling details of a highly confidential and sensitive nature. They should be collaborative, as well as assertive and confident, model professional demeanor and integrity and demonstrate a strong sense of urgency as the role acts as an extension of the leadership team. They must have the ability to prioritize and manage competing demands and deadlines in a fast-paced environment, have excellent time management and organizational skills, as well as attention to detail. They should also have excellent business writing, proofreading, and communication skills.
Why work here?We offer outstanding benefits including several health and welfare benefits such as low-cost medical, dental, vision, paid leave, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.
Regarding Your Application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A résumé is required but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.
If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference.
If you are selected for hire: You must provide proof of education which may include your official college transcript, High School diploma, GED or equivalent degree. A Criminal Background check (CBI) will be conducted.
Additional Information: Animal Service Office worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ASO worksite – including construction sites, parking lot, or in any personal vehicle located on the premises. This position may require travel during the workday.
Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Please note, this posting may close any time after 7 days. Pay Range $37.63 – $47.98 Hours Monday through Friday
Hours flexible based on business needs.
Alternative work schedule available. Job Close Date 02/20/2025 Type of Posting External Department Animal Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Animal Center, 7201 Levander Loop Bldg A 78702 Preferred Qualifications Preferred Experience: Direct experience in full-cycle Talent Acquisition, Employee Relations, Compensation, Leave Management, Worker’s Compensation, Recruitment, and Human Resources Administration. Experience providing support and counsel to management as a strategic business partner on HR process improvement, performance measures, project management and strategic planning. Prior experience in a public sector or union environment. Prior experience with Workday or UKG. Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Collaborates and serves as strategic partner to senior leaders and management on HR programmatic analysis, with the achievement of objectives and in resolution of complex HR-related issues providing direct operational oversight, advice, and analytical support within the assigned department. Communicates HR information to management and others, as needed. Serves as a subject matter expert providing guidance and monitoring compliance with applicable systems, policies, procedures, strategies, process work flows, and regulations; and monitors compliance with policies, regulations, laws, and program objectives. Serves, as necessary, as a liaison and advisor within department and between the Human Resources Department (HRD) and other City departments, agencies, and other external organizations, groups, and representatives. Coordinates, collaborates, leads, and participates in HR initiatives and programs with other divisions in the department, cross-functional teams, and City HRD. Ensures implementation and administration of assigned projects, performs quality checks of program-related data and personnel, prepares and reviews reports to monitor and communicate performance results, and guides stakeholders. Partners with and supports senior leader(s) to implement enhancements, to improve policies and procedures, and to provide solutions and recommendations for practice and process improvements, operational efficiency, and service quality. Participates, as necessary, in the preparation and monitoring of budget and contracts/contractors and implementation of the departmental budget; and recommends and justifies capital expenditures. Investigates and responds to complaints from managers and employees, and makes recommendations. Monitors program, departmental, Local, and national trends; identifies training needs and solutions; works cross-departmentally to create best practices; conducts research to support new policy and procedure development; and develops and implements standard operating practice, policy, and procedure, as necessary.
Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of HR and departmental processes, techniques, and methods. Knowledge of assigned HR functional areas. Knowledge of practices and methods related to coaching, program administration, management, and leadership development. Knowledge of Federal, State, and Local laws and ordinances governing personnel and employment practices. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to maintain up-to-date knowledge/education as it relates to HR, the operations of the City, and/or its departments. Ability to understand key, cross-functional business issues to resolve issues through conflict management and coaching. Ability to analyze HR business needs and develop short- and long-range plans. Ability to handle hostility, conflict, and uncertain situations. Ability to work with frequent interruptions and changes in priorities. Ability to train others. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain effective communication and working relationships with City employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualification for the Human Resources Coordinator position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to job, plus five (5) years of related HR experience, including year (1) of experience in a lead/supervisory capacity. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Briefly describe your experience in full-cycle Talent Acquisition, Employee Relations, Compensation, Leave Management, Workers Compensation, Recruitment, and Human Resources Administration.(Open Ended Question)
* Please briefly describe your experience providing support and counsel to management as a strategic business partner on HR process improvement, performance measures, project management and strategic planning.(Open Ended Question)
* Briefly describe your experience in a public sector or union environment.(Open Ended Question)
* Briefly describe your experience with Workday or UKG.(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). Optional & Required Documents Required Documents Resume Optional Documents
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