Human Resources (LTAP) - GST021, Admin Assistant 3 (pay grade H) "WECS Assistant" - Atlanta, GA 🔍 Georgia - Fulton - Atlanta (https://careers.georgia.gov/jobs/69211/other-jobs-matching/location-only) New 📁 (https://careers.georgia.gov/landingpages/administrative-operations-support-opportunities-at-team-georgia-16) Administrative & Operations Support 💼 Transportation, Georgia Department of - GDOT 📅    4 days ago Post Date Apply for Job Share this Job Sign Up for Job Alerts GST052 Admin Assistant 3 “WECS Assistant” Pay Grade H Job Salary $42,955 JOB SPECIFIC DUTIES: This position is responsible for coordinating and supporting the Workforce Education and Certification System (WECS) by managing communications, class enrollments, scheduling, attendance, and exam tracking. This role ensures timely and accurate updates to class rosters, virtual exam coordination, and certification processing. RESPONSIBILITIES · Respond to WECS communication via telephone and emails. · Manage class rosters by tracking WECS class enrollment and updating registration. · Provide confirmation email of enrollment and class location information. · Address all scheduling and registration issues. · Update attendance and test scores for WECS class. · Grade and update scoring for the virtual exams. · Coordinate virtual exam testing with GDOT districts. · Provide correspondence for virtual class and testing information. · Provide WECS certification confirmation via email, and print, laminate, and mail WECS cards to individuals who passed. · Update Payment Information for enrolled attendees. · Create classes, track attendance, input test scores, and print WECS cards for private classes. · Provide the class roster and class details to the AECOM contractor. MINIMUM QUALIFICATIONS The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Minimum Qualifications. STATE ENTRY QUALIFICATIONS: · High school diploma/GED and four (4) years of job-related experience; · or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent. AGENCY MINIMUM QUALIFICATIONS: · Possesses good listening, written, and oral communication skills · Demonstrated experience interacting effectively with all levels within the organization · Demonstrated people and interpersonal skills in working effectively with department staff and external customers in a cooperative and professional manner to achieve goals · Possesses good organizational skills, attention to detail, and the ability to multi task to keep a working day in order · Demonstrated experience to manage time effectively and display a high level of initiative in accomplishing tasks and meeting deadlines · Demonstrated ability to multi- task and adapt to changing situations in a fast paced environment · Experience in providing quality customer service and anticipating customer needs · Displays a professional image and positive attitude · Proficient in computer and technology applications · Ability to think forward and actively seek opportunities to streamline office processes · Ability to gather, research, and compile technical information to support HR staff · Ability to make sound and well-informed decision and to recognize opportunities to aid in the achievement of department goals and objectives. · Committed to providing quality customer service. AGENCY PREFERRED QUALIFICATIONS: · Advanced administrative work experience in State government in a related or similar Department · Demonstrated experience with Microsoft Office. · Demonstrated ability to research information and prepare complex reports or correspondence. · Demonstrated ability to adapt to change in work assignments and priorities using strong multi-tasking abilities · Demonstrated ability to solve problems and make decisions independently IMPORTANT INFORMATION FOR ALL GDOT JOBS The interview is just one part of the overall selection process and is not the only criteria used to make the final selection. In addition to the interview, the final selection is based on the applicant’s work history and performance (documented in HR and/or Office files), PeopleSoft/employee status (i.e. rehire code), employee performance reviews, personnel file review (HR & Office Files), criminal background check, employment reference checks (including references and commendations from Managers and other relevant documentation) and, for supervisory positions, demonstrated leadership skills based on past and current work history will be considered. Good Employment Standing: In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing. Actions that may disqualify an applicant include letters of reprimand (active for 12 months after issuance date); suspension without pay or disciplinary demotion (active for 12 months from the effective date); Performance Improvement Plans (PIP) and Leave Restriction Plans (active until 12 months after the date of conclusion). In addition, an employee must have an overall ePerformance rating score of three (3) or higher on their most current evaluation. Please note that Memorandums of Concern are not considered disqualifying factors. Human Resources may remove any employee from consideration for selection who is pending a disciplinary action; however, if the action is resolved in the employee’s favor, he or she will be allowed to compete. THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT. THIS IS AN UNCLASSIFIED POSITION. THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED. UPON PROMOTION, THE SELECTED CANDIDATE WILL RECEIVE 10% or THE GDOT JOB SPECIFIC MINIMUM SALARY, WHICHEVER IS GREATER. THE GEORGIA DEPARTMENT OF TRANSPORTATION IS AN EQUAL OPPORTUNITY EMPLOYER High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent. Additional Information + Agency Logo: + Requisition ID: ADM0IHD + Number of Openings: 1 + Advertised Salary: $42,955 (H) + Shift: Day Job + Posting End Date: Jun 19, 2025