Job Title: Transportation Coordinator - Hybrid Schedule

Job Description

We are seeking a Transportation Coordinator to join our corporate headquarters in Westchester, IL. The Transportation Coordinator will manage outbound and inbound calls for recruitment, rate negotiation, and receiving qualifying documents. This role is vital in maintaining the required number of Tow vendors at each branch and in internal reporting. Working under the supervision of the Transportation Manager, you will play a key role in ensuring smooth transportation operations.

ResponsibilitiesManage outbound and inbound calls from Tow vendors.Verify qualification documents and equipment details.Negotiate rates and update information in the transportation management system.Handle case management and lead follow-ups.Initiate and complete branch requests.Coordinate tower on-site interviews and create meeting itineraries.Complete tower profiles and schedule performance meetings between towers and the field team.Develop and maintain professional relationships with Towers.Send deployment, release, and declination emails to Towers.Perform special projects as requested.Manage Tow Zone Rate Requests (TZRRS) and save Tow Rate History.Review all qualifying documents and submit them to management for approval.Verify proper implementation of rates in MTC.Draft Liability Waivers.Confirm Penny Test Confirmations via call/email.Review COI to confirm it conforms to standards.Essential SkillsExcellent phone and written communication skills with internal and external customers.Basic Microsoft Office familiarity, especially Outlook, Teams, and Excel.Time management skills.Ability to function well as part of a team and independently.Professional and clean appearance.Additional Skills & QualificationsHigh School Diploma or GED (associate or bachelor’s degrees preferred) or equivalent of 3-5 years’ work experience.Previous experience with customers.Bilingual communication skills.Experience in admin, data entry, outbound calls, Salesforce, order entry, administrative support, and transportation.Work Environment

Our office occupies 3 floors in Tower 2. You will have your own cubicle area. The work hours are Monday through Friday, 8am to 5pm, with occasional extensions to 6pm based on business needs. After completing one month of training, a hybrid schedule will be allowed: in-office on Monday and Wednesday, and remote work on Tuesday, Thursday, and Friday. The building is very nice with a Starbucks on the first floor. There is room for advancement, as managers will refer top performers to other departments for permanent opportunities. The company offers solid benefits once permanent and operates within a thriving global digital marketplace.

Pay and Benefits

The pay range for this position is $18.00 - $18.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Westchester,IL.

Application Deadline

This position will be accepting applications until Jan 16, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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