Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at building exciting and unforgettable displays? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture as well as creating memorable experiences. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

The Project Manager, Site Experience is responsible for the global project management of the Experience Department, and Experience Warehouse operations.  This person is responsible for ensuring the success of event productions by managing the technical, personnel and financial aspects of the Experience department while supporting and coordinating with the Experience and Warehouse Management Team.  This is not a remote position.

RESPONSIBILITIES

LOGISTICS

Manage, facilitate and or attend production meetings to gather requirements, provide operational input and distribute information to relevant teams

Primary point of contact for operational and experience stakeholders throughout specific sourcing and procurement processes

Maintain accurate vendor records and facilitate all visa paperwork for partners, clients and vendors

Liaise Cross-functionally between experience, operations, production and fabrication to ensure day-to-day flow of project timelines and budgets are being followed

Document, create and distribute, live, digital and event SOPs

Provide project development and expectations updates to experience and warehouse leads and personnel

Partner with experience team to advance equipment, site needs and travel details for shows

Facilitate safe, consistent operation and maintenance of all office and mobile equipment

Maintain a detailed and thorough digital record keeping, filing system and database management

Ensure that working conditions are safe and that employees are following company safety procedures

Safely operate various types of utility vehicles by following and enforcing all company and department SOPs

Conduct daily rounds on all areas that fall under responsibility

Recruit members on the team directly and partnering teams

Some travel may be required (economy)

Train and provide support in onboarding team members, clients, vendors and partners when needed

All other projects and initiatives as identified

REPORTING

Partner with finance to evaluate event requirements for budgeting and tracking production finance expenses

Partner with warehouse team to create and maintain inventory and maintenance log

PEOPLE MANAGEMENT

Create show schedule to present weekly at staff meeting: ensuring information is distributed to head of department in a timely manner

Partner with Experience and Warehouse Management to schedule appropriate number of staff while maintaining labor costs within the assigned budgetary guidelines

Facilitate proper company and interdepartmental communication

Oversee and manage seasonal employees and vendors directly and indirectly on a project basis

Train and provide support in onboarding team members, clients, vendors and partners when needed

All other projects and initiatives as identified

QUALIFICATIONS

Bachelor's degree or trade school accreditation in related field experience

3+ years festival and concert tour experience

Proven ability to remain calm and professional in all situations

Thorough understanding various aspects of festival production

Valid and current driver license, U.S. Passport, and credit card for hotel incidentals

Working knowledge of web and mobile technologies, rich media, social and technical platforms

Proficient in MAC/PC

Well versed in Microsoft Office Suite and Google Docs

Ability to handle multiple projects simultaneously

Ability to make clear and concise decisions; sometimes with limited information

Must possess superior interpersonal communication and organizational skills

Position requires constant walking, climbing stairs and lifting up to 75lbs

Excellent communication and presentation skills with technical, non-technical and executive audiences

Proven ability to project a professional image by working steadily, being a team player and being responsible for personal actions

WORK ENVIRONMENT

Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines

Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations

Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $55,000.00 - $70,000.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.