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Job Summary:
The Institutional & Research Coordinator for Graduate Medical Education (GME) plays a vital role in supporting the administrative functions of the Graduate Medical Education office, coordinating residency and fellowship programs, and ensuring compliance with accrediting organizations. This position acts as a liaison between institutions, residents, faculty, and external stakeholders to promote the overall success and smooth operation of the GME programs.

Essential Functions & Responsibilities:

Administrative:

Assists in the administration of residency and fellowship programs, ensuring compliance with institutional, accrediting, and regulatory standards (e.g., ACGME, Accreditation Council for Graduate Medical Education).Coordinates the recruitment, onboarding, and orientation of new residents and fellows.Supports the preparation and submission of program accreditation applications and reports.Develops, maintains, and revises necessary records and serves as the primary administrator for all institutional programs in MedHub.Organizes and schedules GME-related events, including orientations, retreats, and meetings.Oversees the administrative processes and provide counsel to faculty and staff related to GMEC responsibilities. To include new program requests, changes in GME physician complement, program structure/duration, new program directors, and participating sites pursuant to ACGME requirements and institutional policies and procedures. 

Compliance:

Assists with annual reviews of program performance and accreditation documentation. Leads the Graduate Medical Education Committee (GMEC) including scheduling meetings, preparing agendas, recording minutes, and ensuring follow-up action items. Ensures that resident/fellow work hours, leave requests, and other compliance-related information are tracked and reported appropriately.Oversees the maintenance of accurate records for all residents and fellows, including training contracts, licenses and evaluations.Overseeing programmatic accreditation for each residency program.Ensures compliance for all program letter agreements for the institutional programs.

Data Management and Reporting:

Supports the collection and analysis of program data, including resident/fellow performance, evaluations, and compliance reports.Prepares and distributes reports and presentations for institutional committees, accrediting bodies, and other stakeholders. Analyzes and compiles institutional and program statistical data for the Annual Institutional Review (AIR)

Financial Planning: 

Prepares annual budget projection for ACGME annual fees for new and existing programs.Collaborate with Simulation Director, DIO, Director of GME to prepare a categorized budget and justification. Confirms accuracy and completeness of budgeted costs. 

Research:

Provides assistance in developing scholarly activity and research related documents for GME physicians, fellows, and residents. Monitors program quality and effectiveness and research improvement methods. Supervises and coordinates the provision of support services to investigators and researchers. Supervises and oversees resident research day.

Professional Development:  

Stays current with changes in GME regulations and best practices.Participates in ongoing training and development opportunities related to GME management.

Performs other duties as assigned.

Education, Experience and Qualifications:

Required:

High School Diploma or equivalent.Minimum of 2-3 years of administrative experience in a healthcare or academic setting, preferably in Graduate Medical Education or related areas.Strong organizational skills and attention to detail.Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).Familiarity with GME databases (e.g., New Innovations, MedHub) is a plus.Ability to manage multiple tasks and prioritize effectively.Knowledge of ACGME and other relevant accreditation standards and processes.

Preferred:

Bachelor’s degree in healthcare administration, education, or related field (or equivalent experience).Previous experience in graduate medical education administration or coordination.

As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.