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Inventory Clerk

The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Inventory Clerk to work at the UHealth Medical Campus.

Core Summary

The Inventory Clerk maintains control of incoming and outgoing supplies and products within the department/unit. The performance of tasks necessary to operate the Stockroom, which houses all stock items required to address the needs of the Medical School, SCCC, BPEI, UHealth Tower (“UHT”) & and all satellite facilities under the responsibility of Medical Facilities. This position is considered “essential personnel”, therefore, Disaster Procedures apply and must be followed. This position report to the Director, Business Support Services

Core Responsibilities

Compiles and maintains records of quantity, type and value of material, equipment, merchandise, or supplies stocked. 

Counts material equipment, merchandise or supplies in stock and posts totals to inventory records, manually or using inventory system.

Compares inventories to office records or computes figures from records, such as production records, or purchase invoices to obtain current inventory.

Verifies clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies.

Compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost.

Prepares reports, such as inventory balance, price lists, and shortages.

Department Specific Functions

Responsible for placing orders (via “Workday”) of “Stock” & “Non-Stock” supplies/materials as needed by staff/technicians in accordance with departmental procedures.

Responsible for checking orders brought from receiving to ensure accuracy and completeness. • Notifies requester (i.e. technicians) of parts/items that are ready to be picked up.

Evaluates vendor quotes and services to determine most desirable suppliers.

Follows up on back orders to determine status. • Ensures that all parts are stocked and maintained at “PAR” levels.

Responsible for ensuring that labels for “Part Identification” (“PID’s”) are placed on respective bins.

Ensures that all part records (“PID’s”) are updated and maintained for accurate for pricing, quantity, preferred vendor, etc. within departmental work order management system (“TMA”).

Perform on-going cycle counts to ensure inventory quantities reflected in TMA are true and accurate at all times.

Work closely with maintenance technicians and managers for emergency orders to ensure goods are obtained in a timely manner in order to complete work orders.

Ensure that TMA work order status is updated at each phase of the life cycle as it relates to the Stockroom department (i.e. “Parts on Order”, “Parts Received”, etc.).

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

High school diploma or equivalent

Minimum 1 year of relevant experience

The individual must possess valid motor vehicle operator’s license as issued by the State prior to appointment,

The person must maintain such valid license during tenure of employment.

Knowledge, Skills and Attitudes:

Ability to accurately prepare and maintain records, files, reports and correspondence.

Ability to understand and follow instructions.

Skill in completing assignments accurately and with attention to detail.

Ability to communicate effectively in both oral and written form.

Knowledge of stock handling.

Strong planning abilities.

Ability to work under pressure and time deadlines.

Ability to maintain good working relationships with co-workers and staff.

Ability to communicate well, both orally and written.

Must be able to read, write and speak English fluently.

Strong understanding and knowledge of Microsoft Office (EXCEL, OUTLOOK, WORD, ACCESS).

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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