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The University of Miami/UHealth Department of Facilities has an exciting opportunity for a Full Time Temp Inventory Clerk to work at UHealth Medical Campus in Miami, FL.

The Inventory Clerk maintains control of incoming and outgoing supplies and products within the department/unit. The performance of tasks necessary to operate the Stockroom, which houses all stock items required to address the needs of the Medical School, SCCC, BPEI, UHealth Tower (“UHT”) & and all satellite facilities under the responsibility of Medical Facilities. This position is considered “essential personnel”; therefore, Disaster Procedures apply and must be followed.  This position reports to the Supervisor, Materials Management.

CORE JOB FUNCTIONS:

1.    Compiles and maintains records of quantity, type and value of material, equipment, merchandise, or supplies stocked.  Counts material equipment, merchandise or supplies in stock and posts totals to inventory records, manually or using inventory system.
2.    Compares inventories to office records or computes figures from records, such as production records, or purchase invoices to obtain current inventory.
3.    Verifies clerical computations against physical count of stock and adjusts errors in computation or count or investigates and reports reasons for discrepancies.
4.    Compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost.
5.    Prepares reports, such as inventory balance, price lists, and shortages.
6.    Prepares list of depleted items and recommends review of defective or unusable items.
7.    Stocks and issues materials or merchandise.
8.    Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: High school diploma or equivalent

Experience: Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

Ability to accurately prepare and maintain records, files, reports and correspondence.

Ability to understand and follow instructions. • Skill in completing assignments accurately and with attention to detail.

Ability to communicate effectively in both oral and written form.

Knowledge of stock handling.

Strong planning abilities.

Ability to work under pressure and time deadlines.

Ability to maintain good working relationships with co-workers and staff.

Ability to communicate well, both orally and written.

Must be able to read, write and speak English fluently.

Strong understanding and knowledge of Microsoft Office (EXCEL, OUTLOOK, WORD, ACCESS). Department Specific Functions

Responsible for placing orders (via “Workday”) of “Stock” & “Non-Stock” supplies/materials as needed by staff/technicians in accordance with departmental procedures.

Responsible for checking orders brought from receiving to ensure accuracy and completeness.

Notifies requester (i.e. technicians) of parts/items that are ready to be picked up.

Evaluates vendor quotes and services to determine most desirable suppliers.

Follows up on back orders to determine status.

Ensures that all parts are stocked and maintained at “PAR” levels.

Responsible for ensuring that labels for “Part Identification” (“PID’s”) are placed on respective bins.

Ensures that all part records (“PID’s”) are updated and maintained for accurate for pricing, quantity, preferred vendor, etc. within departmental work order management system (“TMA”).

Perform on-going cycle counts to ensure inventory quantities reflected in TMA are true and accurate at all times.

Work closely with maintenance technicians and managers for emergency orders to ensure goods are obtained in a timely manner in order to complete work orders.

Ensure that TMA work order status is updated at each phase of the life cycle as it relates to the Stockroom department (i.e. “Parts on Order”, “Parts Received”, etc.).

Other duties as assigned by Supervisor

As part of the operations for Moving/Receiving & Stockroom all clerks are expected to work interchangeable and cross train to cover staff shortage. Help movers and work on loading dock as necessary when assigned as a “floater” on work schedule. a. Opening and closing the doors during normal business hours of 8:00am and 4:30pm. b. Signing for all packages with the correct address of 1600 NW 10th Avenue and a valid PO. c. Troubleshooting orders with customer and/or office if information is missing such as address or PO. d. Disposing of trash from moving jobs and taking out the regular trash for receiving area. e. Dispense and deliver alcohol. f. Deliver Dry Ice Monday and Wednesday as scheduled by office. Deliver materials and packages from dock to departments. h. Run to stores and vendors for supplies as needed i. Follow work assignment on moving work order per request.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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