Inventory Control Specialist II
City of Austin
Position Information Position Information Posting Title Inventory Control Specialist II Job Requisition Number COA093160 Position Number 108735 Job Type Full-Time Division Name Fleet Materials Control Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years.
Licenses or Certifications: Valid Texas Class C Driver’s License, if required for the position. If required for the position, legally mandated training must be completed within 1 year of employment. Notes to Applicants Applicants are expected to follow all directions as listed in this job posting.
The Inventory Control Specialist II (ICS II) is responsible for assisting our service center personnel and department personnel, in providing parts, conducting parts research, and communicating updates effectively. The ICS II’s duties include ordering and receiving inventory from various vendors, performing daily cycle counts, and managing invoices and entering them into the portal, and managing returns to vendors.
This position is considered an essential position which means it is expected that an employee comes to work during any City closure or emergency to include bad weather and any other unexpected events or shutdowns.
Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment. The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application. When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application. Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.
Additional Information: Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. More than one round of interviews may be required. Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days. Cover letters and resumes are not being accepted for this position.
Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.
90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.
Driving Requirement: This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
To view the City of Austin Recruitment Video, please click here!
To view Fleet Mobility Services Recruiting Information, please click here!
Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. Pay Range $22.22 – $24.77
Hours Monday-Friday
Available work schedules are 1st and 2nd shift: 1st shift: 5:00 a.m.-2:00 p.m. 2nd shift: 10:00 a.m.-7:00 p.m.
Hours and location are subject to change, dependent upon work demands and customer service support needs. Job Close Date 03/05/2025 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 6301 Harold Court, Austin, TX Preferred Qualifications Preferred Experience: Demonstrated work experience working in an automotive shop, and/or automotive warehouse environment. Experience working with a large diverse fleet. Demonstrated work experience with automotive parts research and issuance using vehicle make/model, body and equipment. Demonstrated work experience maintaining automotive warehouse inventory. Asset Management Software experience (Automotive Assest Management or M5 preferred). Experience working with components of a commercial vehicle cab, chassis, body, commercial brakes system (air brakes). Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders. Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances. Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines. Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits. Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories. Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed. Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues. Operates various types of equipment including a pallet lift and/or fork lift.
Responsibilities- Supervision and/or Leadership Exercised:None
Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of fundamental inventory control procedures and systems. Knowledge of office and administrative practices related to purchasing. Skill in oral and written communication. Skill in record keeping and performing detailed work. Skill in data analysis and problem solving. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Ability to use various types of equipment, including a pallet lift and/or fork lift. Ability to perform detailed work in an accurate and organized manner. Ability to establish and maintain good working relationships with other city employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Licenses or Certifications: Valid Texas Class C Driver’s License, if required for the position. If required for the position, legally mandated training must be completed within 1 year of employment. Notes to Applicants Applicants are expected to follow all directions as listed in this job posting.
The Inventory Control Specialist II (ICS II) is responsible for assisting our service center personnel and department personnel, in providing parts, conducting parts research, and communicating updates effectively. The ICS II’s duties include ordering and receiving inventory from various vendors, performing daily cycle counts, and managing invoices and entering them into the portal, and managing returns to vendors.
This position is considered an essential position which means it is expected that an employee comes to work during any City closure or emergency to include bad weather and any other unexpected events or shutdowns.
Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment. The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application. When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application. Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.
Additional Information: Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. More than one round of interviews may be required. Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days. Cover letters and resumes are not being accepted for this position.
Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.
90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.
Driving Requirement: This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
To view the City of Austin Recruitment Video, please click here!
To view Fleet Mobility Services Recruiting Information, please click here!
Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. Pay Range $22.22 – $24.77
Hours Monday-Friday
Available work schedules are 1st and 2nd shift: 1st shift: 5:00 a.m.-2:00 p.m. 2nd shift: 10:00 a.m.-7:00 p.m.
Hours and location are subject to change, dependent upon work demands and customer service support needs. Job Close Date 03/05/2025 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 6301 Harold Court, Austin, TX Preferred Qualifications Preferred Experience: Demonstrated work experience working in an automotive shop, and/or automotive warehouse environment. Experience working with a large diverse fleet. Demonstrated work experience with automotive parts research and issuance using vehicle make/model, body and equipment. Demonstrated work experience maintaining automotive warehouse inventory. Asset Management Software experience (Automotive Assest Management or M5 preferred). Experience working with components of a commercial vehicle cab, chassis, body, commercial brakes system (air brakes). Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders. Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances. Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines. Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits. Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories. Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed. Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues. Operates various types of equipment including a pallet lift and/or fork lift.
Responsibilities- Supervision and/or Leadership Exercised:None
Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of fundamental inventory control procedures and systems. Knowledge of office and administrative practices related to purchasing. Skill in oral and written communication. Skill in record keeping and performing detailed work. Skill in data analysis and problem solving. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Ability to use various types of equipment, including a pallet lift and/or fork lift. Ability to perform detailed work in an accurate and organized manner. Ability to establish and maintain good working relationships with other city employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Inventory Control Specialist II position are: Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Do you meet these minimum qualifications? Yes No * This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * Please describe your work experience with automotive parts issuance and research using vehicle make/model, body and equipment(Open Ended Question)
* Please describe your work experience maintaining automotive warehouse inventory.(Open Ended Question)
* How many years of inventory experience do you have with commercial vehicles and off road equipment? (Please note that an affirmative answer must be supported by information in your City of Austin employment application.) None Less than one (1) year One (1) to less than three (3) years Three (3) to less than five (5) years Five (5) or more years * How many years of inventory experience do you have with light duty (passenger car and light truck) vehicles? (Please note that an affirmative answer must be supported by information in your City of Austin employment application.) None Less than one (1) year One (1) to less than three (3) years Three (3) to less than five (5) years Five (5) or more years * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular position, my salary will be determined based on the experience submitted on my job application. Yes No Optional & Required Documents Required Documents Optional Documents
Confirm your E-mail: Send Email
All Jobs from City of Austin